Thank You for attending Village Consultation Thursday 07-Jun-16 7pm in the Hall Thank You for attending We need your presence, opinions and vote on proposed options for the development of your Village Hall

How did we get to this point Agenda Introductions Some History Where we are Today Options for the Future How did we get to this point Question Time

Hall Management Committee Introductions Who we are and what we do Hall Management Committee Tony Hodgson, Neil Harding, John Willis, David Healey, Keith Egerton, Roger Lees, Paulina Bayliss, Sonia McCleery, Jonathan Jenner The Hall The Future working group Tony Hodgson, Neil Harding, John Willis, David Healey, Keith Egerton, Roger Lees, Paulina Bayliss, Gary Wicks

Some History c. 1904 “To the glory of god, the memory of Forster Fitzgerald Arbuthnot, and for the use of the public forever” Ellinor Arbuthnot ( 1838 – 1911 )

Hall improvements since 2002 Where we are Today Hall improvements since 2002 Wooden & Vinyl floors Kitchen & Store Verandah Car Parking uPVC windows & Doors Bar inc. TV, Wine chiller Kitchen Re-Furb Audio system CCTV Disabled WC Showers Stage Upgrade Ladies WC Re-Furb Electricity Upgrade

Where we are Today

Where we are Today Continuous Programme of maintenance and upkeep Funded by Grants, 200 Club, Fundraising, Parking, Facing maintenance & structural problems Ad-hoc solutions not sufficient Need a positive plan for the years ahead

Incomes are diminishing Where we are Today Incomes are diminishing 2013 £9.9 k 2014 £10.4 k 2015 £7.1 k (To Feb) 2016 £4.8 k

Where we are Today Occupancy is falling April 2016 25 % Reliance on (fewer) regular hirers Pilates, Ali About Fitness, Cricket Club, SHADES Utility costs and Repairs increasing

Options for the future How did we get to this point 2014 / 2015 Historical Surveyor/Architect, User Poll, Research, Plans for increasing useable space, minor repairs. Costs borne by Patrick Mannix Business Plan, Potential Revenue Streams, Market Research,

Refurbish the existing Hall Extend and Improve the Hall Options for the future 3 Options to Consider Option A Refurbish the existing Hall Option B Extend and Improve the Hall Option C Rebuild the Hall

Option A Refurbish

Options for the future Option A - Refurbish + “We know what we have” + Minimum disruption to users / income loss + Least costly option - Retains old Infrastructure / Fabric / Heritage - Provides no new facilities

Options for the future Option A - Refurbish QS Estimated cost £ 0.5 M Work would include: Re-roofing, internal / external decoration WC Re-furb Heating, wiring, lighting upgrades Higher spec kitchen New floor

Option B Extend Ground First

Option B Extend Side

Options for the future Option B - Extend + Valuable additional space + More welcoming entrance + Dedicated facilities / wider hiring market - More costly / Sq m - Potential planning issues - On-going infrastructure issues

Options for the future Option B - Extend QS Estimated cost £ 1.0 M 5 m extension into Car Park Building over flat roofs Balcony overlooking Cricket Green Improved external appearance Maintains Heritage

Option C Rebuild

Options for the future Option C - Rebuild + State-of-the-Art village resource + No on-going infrastructure issues + Dedicated facilities / wider hiring market - Most costly option - High risk planning issues - Major disruption to users

Options for the future Option C - Rebuild QS Estimated cost £ 1.5 M Additional facilities (meeting room, etc.) Attractive entrance / Village Flagship Energy efficient building Wider range of users Our Legacy to future generations

Option comparison Matrix Mapped Concerns vs. Relevance for each option More work we did Option comparison Matrix Mapped Concerns vs. Relevance for each option

Option comparison Matrix   Option A Option B Option C Concerns MAINTAIN EXTEND REBUILD Imp Relevance Preserve history 7 9 8 1 Capacity 3 5 Ambience External appearance 2 Facilities for events Sports facilities 6 Low running costs 4 Capital Costs Attracting funds Low disruption/loss Cost effectiveness/sq m Planning New bus./marketing TOTAL of Imp x Relev 408 539 579 Concerns: the objectives and considerations Options: the alternative approaches being considered Imp: the importance or weighting given to each concern (low 1 to high 9) Relevance: for each option, how well it supports each objective (1 is poor)

Village Consultation Question Time

Thank You for attending Village Household Ballot Village Consultation Thank You for attending What Happens Next ? Village Household Ballot