Illinois State Board of Education Kay Henderson FY10 Bidders Conference Illinois State Board of Education Kay Henderson Early Childhood Division Administrator

FY09 Preschool for All Services to 5,000 new preschoolers Total of 95,000 preschoolers in PFA 11% Birth to Three set aside Monitoring Training and Technical Assistance Teacher Supply State-wide Program Evaluation Social/Emotional Consultation

Competitive Grant Process Average $3,000/child for 180 day program Additional funds for hard to reach families Funds to supplement not supplant Head Start letter of support Funds to add a new PFA program to existing agencies/organizations, or to expand existing PreK or PFA …NOT start-up funds for a new center

Application Submission 4:00 p.m. on Tuesday, April 21, 2009 Mail to ISBE Springfield office, or Deliver to ISBE Chicago or Springfield office One Original (original signatures) and 5 copies

What is Preschool for All Children? Preschool education classroom experience for 3 and 4 year olds (by Sept 1) Certified (Type 04) teacher, teacher assistant 20 children – 1-10 adult/ child ratio 180 days- half-day sessions (2 1/2 hours/day) Approved curriculum/assessment Parent education and involvement Community collaboration Professional development Program evaluation Reporting requirements

Who can apply? School districts and other educational entities, public or private not-for-profit or for- profit entities with successful experience in providing educational, health, social and/or child development services to young children and their families Appropriate licensure requirements apply

Where is Preschool for All Children? Public education entities Child care centers Community agencies, including Head Start Faith-based organizations (program guidelines apply) Park districts Community colleges and 4 year institutions Collaborations

What are funding priorities? #1. Applicants serving primarily children identified as at risk of academic failure- 51% of children to be served are at risk Low income working families Children who are wards of the state Homeless families Teen parents English language learners Parents not completed high school Active duty military

Funding priorities (continued) #2. Applicants proposing to serve primarily children whose family income is less than four times the poverty guidelines (HHS) Must collect evidence of family income 51% or more meeting income guidelines with less than 51% also identified as at risk

Five Program Components #1- Screening All children must be screened to determine eligibility Measure child development Parent interview Written parental permission Vision and hearing screening Immunizations

#2-Educational Program Curriculum and instruction aligned with Illinois Early Learning Standards Individual assessment profile for each child Plan for reporting progress to parents Address all domains of development, including social/emotional Emphasis on language and literacy

#3-Parent Education and Involvement Communication Parent Education Student Learning Program involvement Decision-making and advocacy

#4-Community Collaboration Clear collaboration and implementation plan Written kindergarten transition procedures Shared services ie transporting homeless children Understanding childrens’ home, community and cultural experiences

#5-Staff Requirements Type 04 certified teacher Written personnel policies and job descriptions on file Opportunities and resources for staff to share and consult with others regularly Professional development plan for all staff

WRITING YOUR PROPOSAL

Narrative Requirements Statement of Need Educational and income level of parents Employment conditions Rates of infant mortality, low birth weight Drop out, teen pregnancy Families where a language other than English is spoken Rates of poverty, child abuse and neglect Homelessness, drug/alcohol abuse

Narrative Requirements Population to be Served Recruitment efforts Geographic area to be served Estimated number of children by category At risk Income eligible Neither of above Indicate which category applies Serving primarily at risk Serving primarily income eligible Other

Program Description Five Components Screening Instrument to be used Parent interview process/parental permission Point at which child qualifies Education Curriculum to be used Assessment Provisions for continued participation of homeless children whose families have moved outside service area Proof that parents will not be charged fees for participation in PFA

Staff Requirements Certified teacher Qualified staff List and description of roles of full and part-time staff to be paid by the program Evidence of written job descriptions and personnel policies on file

Professional Development (Inservice, not tuition) Assessing need Planning inservice Provisions for other opportunities (provided free of charge but staff must be allowed to attend)

Program Evaluation Describe process to determine whether progress is being made toward successfully implementing the required components of Preschool for All Procedures to determine the success of the program Procedures to show measurable outcomes for family participation Procedures to show measurable child outcomes

Criteria for Review Separated into 3 categories Only “Qualified programs” funded At least 60 out of 100 points Qualitative Criteria Population to be Served (30 points) Quality of Program (40 points) Experience and Qualification (20 points) Cost effectiveness (10 points)

Budget Information

EXAMPLES OF ALLOWABLE BUDGET ITEMS PRESCHOOL FOR ALL EXAMPLES OF ALLOWABLE BUDGET ITEMS Function Expenditure Account Salaries (Obj. 100s) Benefits (Obj. 200s) Purchased Services (Obj. 300s) Supp. & Mat. (Obj. 400s) Capital Outlay (Obj. 500s) Other (Obj. 600s) Transfers (Obj. 700s) 1000 Instruction (Student Use) Teachers Substitutes Aides Home-Based Employee-share TRS only Life Insurance FICA* Medicare-Only* IMRF* Medical/Health Insurance Workman's Comp.* Unemployment Classroom Equip. Maintenance & Repair In-District Travel Field Trip Fees Software Charts Consumable Supplies Books Equipment <$500/unit Equipment & Furniture >$500/unit Equipment & Furniture >$5900/unit but less than capitalized threshold set by District (Must have a BOARD APPRPVED threshold for equipment costs to use this object.) 2210 Improvement of Instruction (Staff Use) Stipends for Staff Subs for Staff to Attend Training Related Benefits Registration fees Meals Mileage Hotel Supplies & Materials for Inservice Workshops 2300 General Administration Secretary/Clerical Audit Fee (prorated) Comp*. Office Equip. Repair & Maint. Administrative Supplies & Materials Consumable Administration Supplies & Materials 2540 Operation & Maintenance of Plant Services Janitor Custodial (contractual) Prorated phone service Cleaning Supplies Utilities 2550 Pupil Transportation Services Bus Driver Transportation Contractual Bus Service Field Trip Trans. Costs Gas Oil Other Related Supplies 2560 Food Services Catering Svcs-for student meals and snacks only Food Snacks Other Related Supplies- for student meals and snacks only

IELC Toolkits Engaging Hard to Reach Families Preschool For All Outreach Rebecca Bunn l Deanna Durica Ounce of Prevention Fund

www.isbe.net/earlychi 217/524-4835