Rolling Out JD Edwards Real Estate Management as a Comprehensive IT Solution Session ID#: JDE-103610 Prepared by: Name: Michiel Houtsmuller / Joost van Strien Title: IT Director / Sales Director Company: Aevitas Property Partners / Forza Consulting #JDEINFOCUS or add your own Twitter handle

Topics Introductions: Forza Consulting & Aevitas Property Partners ERP for Real Estate by Forza Consulting Concept Automating non-ERP functional disciplines Aevitas approach ERP as means to control and integrate acquisitions Standard JDE, no modifications (Statutory) Reporting Rollouts throughout Europe, Morocco, India

Aevitas Property Partners Incorporated in 2012 Intermediary for real estate investments of Washington State Investment Board (WSIB) WSIB is pension fund of the State of Washington USD 1.250 million capital committed Investing strategy: Real Estate Operating Companies (REOC’s) Long-term growth Start-ups People first REOC’s managed locally with Aevitas oversight Sourcing, structuring and supporting REOC’s

“We provide high-quality application, integration and development services related to Oracle JD Edwards and Oracle Cloud Applications.” We are Forza Consulting. A consultancy practice with its roots in the Netherlands, mainly focused on all services around the Oracle JD Edwards product. Any service a JD Edwards customer might look for. Implementations, Upgrades, Problem solving, Managed Services. What gives us an edge, is our portfolio of JD Edwards Add Ons. For these add ons, we have built up a large customer base in the USA and Canada.

We are mainly here to tell you about the solutions we offer. You might have heard about our Packman package deployment automation solution, or our Scanman Invoice automation solution. Solutions that help automate otherwise manual processes in JDE. We have been presenting these solutions at different events over the year and will have sessions on these solutions the coming days as well. The CGI Payman and BCM solutions we bring are focused on automating bank payment related processes: for both outgoing and incoming payments. As we have found a way to bring HTML inside of JD Edwards, we also bring a plan board with calender views and drag and drop. But this session is on workflow automation and collaboration

PROVEN TIME SAVING APPS FOR JD EDWARDS E1 OBJECT CHANGE MANAGEMENT AUTOMATION NATIVE JDE ACCOUNTS PAYABLE AUTOMATION GRAPHICAL SCHEDULING WITH DRAG & DROP END-USER SELF SERVICE PASSWORD RESET AUTOMATED BANK & CASH MANGEMENT PROACTIVE & COMPREHENSIVE SYSTEM MONITORING

“Does real estate need a property management system with accounting functionality, or does real estate require a General Ledger based ERP- System with real estate functionality?”

Why Real Estate needs an ERP with a finance core Multiple and complex financial streams Multiple business units External en internal stakeholders Institutional investors Private investors Authorities Multiple business models incorporated in one single company Multiple currencies, languages, GAAP and taxes

G/L Based Real Estate Management solution Tenant Billings Forecasting & Budgetting Lease & Unit Level Budgeting Sales Forecasting Discounted Cash Flow Analysis Valuations IRR Expense, Cap-Ex Budgeting Rent Roll Percentage Rent Security Deposit Common Area Maintenance Collections Occupancy Finance function General Ledger Consolidation Multi-currency Local vs. Group - GAAP Measure Performance Advanced Real Estate Forecasting NPV, IRR, ROI Forecasted Cash flows Budgeting Development Project Costing Supplier Relationship Management Contract Management and Commitment Procurement Contract Billing Web-based Time Entry E-Procurement Service Prospect & Lease Mgmt Call Center Work Orders Preventive Maintenance Service & Warranty Management Pipeline Forecast Contact Management Lease Production

G/L based solution benefits Every financial transaction, regardless of activity and source is captured in one single general ledger One single G/L to drive accurate internal and external reporting One common global reporting instance Full consolidation Multi currency Business participations Fully automated Full compliance to auditing standards Compliancy to local taxation and statutory requirements Financial Forecasting- & Budgetting functionality

Benefits of ERP for real estate 360°views on your properties All data, regardless of type, resides in one database One single database = One single truth Simplified reporting Flexibility to handle multiple real estate business models Ability to integrate non-real estate business models Supported localizations Supported languages

Additional components JD Edwards ‘in the cloud’ by Forza Consulting One view reporting / Reports Now BI Publisher Flexible Calculation Module (Denovo) A/P Automation: Scanman AP Automation / CGI Payman Bank Transaction Automation: Bank & Cash Management All Out Security

Automating ‘non-ERP’ functions ‘Non-ERP’ functions: Process-centric Sales / CRM Legal / Contract Management Facility Management / Case management &Inspections ‘What do I see when I log on, in the morning starting my work’ Sales: Entering information about prospects, leads and have staff following them up. Legal: Have legal staff look at agreements, have them authorized them or let them make contracts, for instance as part of the onboarding of suppliers. Facility management: Trigger service managers and staff to work on specific tasks that based on an incident reported, Inspections and related documentation can be triggered by an event, for instant a tenant leaving an apartment. In JD Edwards, it is difficult to enforce a workflow for these activities. And to automate the paperwork that is involved. You can try to customize JD Edwards and fit it in somehow. Obviously, also ERP functions could be enhanced when working with workflow. In the latest releases, watchlists have enabled triggers on tasks and enabled a base workflow structure in JDE. These functions are not looking for the rigid, relatively complex columnar screens JD Edwards offers. They only make limited use of the information in JDE and put limited information into JDE.

+ Workflow / flex UI ERP A comprehensive solution The solution we will show you is not inside of JD Edwards. It is a cloud based solution, offered by Citrix. We have become very enthousiastic about this solution. For us this combination of solutions makes it possible to automate and implement the processes we cannot cover with standard JD Edwards and its toolset.

Solution Components Podio = Sharefile Rightsignature Portal

Real Estate workflow / Commercials

Citrix Podio Agile workflow & collaboration application Cloud based Offering ‘apps’ for CRM, Project management, Case management and many other functions Own apps and workflows are created in minutes Mobile and desktop html interface Data en datatransfer is encrypted

Citrix Globiflow Workflow automation component ‘Trigger – filter – action’ Add/update items Creation of PDF’s, e-mails Integration of different applications

Features Apps Integration with Outlook Social collaboration Task triggers Creation of a .pdf document (and store it in a DMS) Automatic e-mailing The applications on Mobile devices Speed / Flexibility of configuring workflows Signature-capturing

Integration with JD Edwards Rest integration, taking advantage of AIS Own API development (from JDE to Podio) Using ‘Globilflow’ Citrix Saas middleware for the process flows

Real Estate workflow / legal

Globiflow Workflow builder trigger tasks/activities based based on events Date triggers Connecting applications Update / Change Podio forms Generating PDF’s Sending e-mail Send SMS text Integrate with Document Management (Sharefile) Integrate with signature capturing (Rightsignature) Embed Podio forms in a website Insert intelligent links and buttons in e-mails

AEVITAS’ EXPERIENCE WITH ORACLE JD EDWARDS IMPLEMENTATION Michiel Houtsmuller

Aevitas Real Estate Business Owning property Light industrial Warehousing Residential Retail Project development Social housing Office to hotel or residential conversions Lending Project development financing Mezzanine debt financing

Aevitas Real Estate Business

System Requirements Solution for: Multi currency Accounting Management reporting Property management Workflow management Multi currency Manage local GAAP and tax requirements Manage group consolidation and reporting Manage different (real estate) businesses Scalable Cloud based, accessible from any location

Why ERP projects fail Wrong system or (changing) design (Over)customization Lack of top-management commitment No proper planning Not the right team Inadequate testing No sufficient training and poor communication Too big Too fast Poor change management Lack of buy-in at end-user level

Aevitas’ approach ERP managed centrally No customization Senior management project sponsor Phased roll-out country-by-country Built-up ‘from scratch’ starting with limited number of assets and functionality Limited conversions or migration of data Gradually adding new functionality

No customization solution Define group chart of accounts Set-up companies Localizations and VAT set-up Define localization specific accounts Create a localization ledger to make local (statutory) adjustments to the group (AA/AU) ledger BI publisher for local templates for invoicing/xml exports Reporting tool (ReportsNow) for all (statutory) reporting Flexible Calculation module (Denovo) for debt management and Valuation calculations.

1 2 3 Go! Visit us at booth 123 Or at www.forzaconsulting.eu

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