Managing Time, Tasks and Yourself Megan Martin Educational Program Coordinator Human Resources University of Missouri Extension

A LOT of Information! A week-day edition of the New York Times contains more information than the average person was likely to come across in their entire lifetime in 17th century England.

Managing Your Time Urgent Important Not Important Not Urgent   Urgent Not Urgent Important Not Important Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Urgent Vs. Important Urgent Not Urgent Important I II Not Important III IV Most people spend time on tasks that fall in quadrants I and III. Your goal is to spend most of your time on tasks that fall in quadrants I and II.

Everything outside of your circle of concern Managing Your Time Everything outside of your circle of concern Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Self Managing Your Time Emotional Physical Spiritual Mental Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Self Managing Your Time Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Project Management: Break it into tasks 2. Assign person responsible 3. Assign deadline date Schedule follow-ups and assess status Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Person(s) Responsible Managing Your Time Project Management: Project Title Annual Fall Summit Final Due Date October 24, 2017 Task Person(s) Responsible Notes Deadline Obtain key note speaker Rick Williams Work with resources, make contacts. Get contract form fiscal office 7/15/2017 Build agenda Sonya Brown Work with sub-committees to establish break out sessions 8/25/2017 Communication Mary Smith Build web site, develop flyers 9/1/2017 Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Person(s) Responsible Managing Your Time Project Management: Project Title Final Due Date Task Person(s) Responsible Notes Deadline Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Mindsets: Cooperative and Collaborative Mindset Be open & sharing Be a team player Growth Mindset What can I learn from this experience? What can I take responsibility for? Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Wasting Time Are you processing inefficiently? Are you spinning your wheels? Do you understand procedures correctly or are you always making mistakes that need to be gone over? Do you have a routine? Are you getting side-tracked? Are you blaming others but not yourself? Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Task Management Completing most important task first vs. completing easiest task first. Completing most important task first vs. completing the task that is most on your mind first. Allowing unimportant details to weigh you down. Turn key tasks into habits. Take a break/take a walk. Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Managing Your Time Outlook Tips: Turn Off Notifications 2. Drag e-mail to calendar to Make an apt Hold time to read the e-mail 3. Ignore Button Set rules 5. Top left – add quick commands 6. Set Out of Office Research shows us that we can actually get sick from information overload. It stresses us out, burns us out. We feel overloaded, overwhelmed. We get frantic, our heart races. We don’t sleep well because out brains continue to churn at night.

Scheduling Tasks Follow the steps to set up a meeting, only it will be a task You can color-code the task You can move the task to another day

Scheduling Meetings Follow the steps to set up a meeting You can color-code the meeting You can move the meeting to another day

Privatizing Your Appointments Follow the steps to set up a meeting Click the box at the bottom left to “lock” the appointment, enabling only you to see it (or if using Vista, click the padlock at the top of the screen)

Cleaning up Your E-Mail Make it a practice to look over your e-mails once a week and clean them out. In-box Sent Deleted Folders

Managing Technology Hint***: If you find you’re spending a lot of time on e-mails, set aside a time when you WILL NOT answer your e-mails.

Skills to Help You Improve Your Time Management Organize Your Work Space!! Throw Out Junk!! Stay Organized!! Always know where your keys are.

Tips to Help You Improve Your Time Management Review and Prepare Your Day Take 10 minutes at the end of your day and at the beginning of your day to look at your calendar. Make note of things that need to be done. Move tasks if you need to.

Professional Work Relationships Megan Martin Educational Program Coordinator Human Resources University of Missouri Extension

Professional Work Relationships Barrier – Focusing on your personal agenda

Professional Work Relationships Barrier – Focusing on your personal agenda Strategy to overcome this barrier:

Professional Work Relationships Barrier – Focusing on your personal agenda Strategy to overcome this barrier: Focus on the task, not the person

Professional Work Relationships Barrier – You have a sense of superiority

Professional Work Relationships Barrier – You have a sense of superiority Strategy to overcome this barrier:

Professional Work Relationships Barrier – You have a sense of superiority Strategy to overcome this barrier: Be helpful, listen to their input Don’t be a bully, act with integrity

Professional Work Relationships Barrier – You just don’t like them

Professional Work Relationships Barrier – You just don’t like them Strategy to overcome this barrier:

Professional Work Relationships Barrier – You just don’t like them Strategy to overcome this barrier: Be flexible towards others Allow for other points of view Be professional and focus on the task Thank them for their input

Professional Work Relationships Barrier – Lack of confidence in yourself

Professional Work Relationships Barrier – Lack of confidence in yourself Strategy to overcome this barrier:

Professional Work Relationships Barrier – Lack of confidence in yourself Strategy to overcome this barrier: Be honest with yourself Be open with colleagues Value your own experiences Take on a growth mindset

Professional Work Relationships Barrier – Too much gossip

Professional Work Relationships Barrier – Too much gossip Strategy to overcome this barrier:

Professional Work Relationships Barrier – Too much gossip Strategy to overcome this barrier: Respect those who are not around to defend themselves Try to see both sides Be empathetic to the gossiper without throwing the other person under the bus