Agresso Financial System On

How do I submit my expense claim Expenses are submitted online on the Agresso system Complete and submit online form to receive login details You need to be registered on the system by Agresso Support To register, user requires UCC staff number

How is my Expense Claim authorized When an expense claim is entered online, the approver will receive email alert that they have a new task to approve. The claimant will receive email alert to notify them that their claim has been approved A hard copy of the expense claim and any related receipts needs to be signed and submitted to the Accounts Office for processing and payment

What is a Subsistence Claim A subsistence claim is where an employee is obliged by College business to travel A subsistence claim includes accommodation and 3 meals There are 3 subsistence categories …. 5 hour/10 hour/24 hour The system automatically calculates the amount to be claimed based on the location, dates and times entered on the expense claim It is no longer possible to claim subsistence rates for travel in Ireland as per the UCC Travel Policy March 2010

What is a Conference Claim A conference expense claim is a reduced subsistence rate and excludes accommodation

What is a Vouched Expense Claim A vouched expense claim refers to a receipted expense and the claim must be backed up with receipts for expenses incurred Currently, all claims entered for Ireland must be entered as ‘Vouched Claims’ http://www.ucc.ie/en/financeoffice/ap/expenses/

Is there a time limit which claims may be entered? The official policy states that all outstanding claims must be completed within 3 months of occurrence.

How do I claim Mileage expenses Mileage is claimed by entering a ‘Vouched Expense’ claim and selecting Mileage from the dropdown menu Users’ engine cc needs to be registered on their Agresso profile The system calculates the amount based on the enginecc code and the amount of kilometres entered There is no backup receipt required when entering a mileage claim

Who do I contact for help Please refer to the Agresso Website to view ‘How-to-Guides’ and demos on the Agresso modules. http://www.ucc.ie/en/agresso/ Contact agressosupport@ucc.ie for further help or advice