Postgraduate Research at Kent 2016 Professor Diane Houston Dean of the Graduate School Dr Colin Johnson Associate Dean (Graduate Studies) The Graduate School

Getting Started… Enrol...get IT account…pay fees! See your supervisor ...ways of working…teams Check if there are any taught courses you need to attend Check your access to office space/IT support Find out when the School holds research seminars and make sure you attend Find out who the Director of Graduate Studies for your School is Make plans for the year

Getting Aquainted... Walk down the hill and climb the Westgate towers, visit the Cathedral and St Augustine's Abbey Walk up the hill and explore Blean Woodland – one of the largest and most ancient woodlands in the South Rent/borrow a bike and cycle to Whitstable on the Crab and Winkle Way Buy a railcard and spend 55 minutes getting to London – some of the world’s best museums and galleries are on your doorstep and they are free! Book well in advance and travel to Brussels and Paris on the Eurostar

The Graduate School Mission: to lead and champion the strategic development of provision for graduate education and research at the University of Kent.

Postgraduate Research Handbook Updated for 2016-17 Everything you need to know about being a postgraduate researcher at Kent including information on: Student Services Local community information Regulatory information

Kent Postgraduate Community Student-Led Graduate School Postgraduate Community Postgraduate Experience Awards Multi-layer and interdisciplinary Graduate Student Association Researcher Development Programme Postgraduate College Postgraduate festival The GradPost and Social Media Dedicated PG Space Staff Engagement Review of feedback and activities Research Cafe

Benefits of your Postgraduate Community Career & Personal Development Postgraduate Community Research & Transferable Skills Public Engagement & impact Interdisciplinary research collaboration Friendships & Social Media Access to a range of expertise Support & Networking Variety of opportunities Well-being

The GradPost The GradPost Editorial Team A newsletter created by Postgraduates for the Postgraduate community. The GradPost Editorial Team Information on Gradpost opportunities that will look great on your CV and enhance your postgraduate experience at Kent can be found on our website: www.kent.ac.uk/graduateschool/news/gradpost/html Contact: gradpost@kent.ac.uk

Postgraduate Experience Awards Do you have a great idea for a Postgraduate event at Kent? Apply for funding through the postgraduate experience awards and your idea could become a reality. Applications for up to £1,500 are invited for the Graduate School postgraduate experience awards 2016-17. Applications will be considered for funding to run events or projects with an interdisciplinary and/or external focus which will enhance the postgraduate experience at Kent. Examples of projects funded in 2015-16 Mun Ching Lee and Keith Grehan for their innovative interdisciplinary Biohacking project, sampling DNA to create music and art.  Vanessa Dias, Chloe Tyler and Catarina Morais for their 'World Cafe' Deadline for applications is 25th November 2016 Application forms and more details at www.kent.ac.uk/graduateschool/

The Researcher Development Programme

The Researcher Development Framework Transferable skills are the skills which once developed give graduates a clear edge in the job market and make researchers more effective and efficient in their work. Following Sir Gareth Roberts’ review of higher education, the UK research councils (RCUK) issued a joint skills statement to all universities, identifying seven areas in which UK postgraduate and postdoctoral researchers should develop further skills while pursuing their research. All of our training falls under the four headings of the Researcher Development Framework: Knowledge and Intellectual Abilities Personal Effectiveness Research Governance and Organisation Engagement, Influence and Impact

Kickstart your PhD: Researcher Development Assessment Workshop Compulsory for all PhD students 3 hour workshops held throughout the autumn term Workshop topics: the Researcher Development Programme, resources for PhD journey, responsibilities of PG researcher and supervisory relationship The workshop also helps you to reflect on and assess your current skills and introduces the Researcher Development Assessment (RDA) Once you have attended this workshop you will be prompted by the system to complete your RDA online. Work with your supervisor to complete the assessment and use this as the basis of your research and skills training Must attend this workshop AND complete online assessment as part of the Probation process All new first year PGRs are sent an email to advise them of the RDA workshop. This goes out every month until March. Once they have attended the RDA workshop and their attendance has been logged on the system then they can do their online skills audit 12

The Researcher Development Programme Kickstart your PhD: Guidance, Skills and the Researcher Development Assessment (first years) Writing skills workshops (one-to-one tutorials and writing retreats) Writing for journals and getting published Rapid reading Research methods and statistics (including: SPSS, LaTeX, MATLAB) Negotiation skills Library skills Leadership Presentation skills and Impact Time / Stress Management Networking Research Ethics Teaching and marking skills

Online training Epigeum online courses The Good Viva Guide The key advantage in using our online training is that you can access high quality training where ever you are and where you need it. Thousands of individuals regularly miss training because they cannot attend workshops either because they are part-time, distance-based, or because workshops do not deliver training when it is really needed. Using our online workshops, you can access training 24 hours a day/365 days a year wherever you are - at home, at your desk, in the halls of residence, at the library or in the laboratory. Epigeum online courses The Good Viva Guide Viva Guidance The Alternative Guide to Funding Blueberry Training – training podcasts on a variety of business skills www.kent.ac.uk/graduateschool/skills/onlinetrg/index.html

Postgraduate Festival Annual Postgraduate Festival takes place in May 2017 Open to all postgraduate students Students can present their work to a wider academic audience Opportunity to network with academic staff and peers The Graduate School is running ‘Producing an Effective Research Poster’ workshops (21st March and 22nd March 2017). For more information please contact skills@kent.ac.uk

Postgraduate Space Postgraduate communal space – top floor of Cornwallis East Woolf Foyer & Common Room Graduate School Training Room PCs and study hubs on campus www.kent.ac.uk/student/studying/pcrooms/index.html Templeman Library – study carrels, student PC rooms, silent and social study rooms www.kent.ac.uk/is/templeman/pdf/services.pdf Postgraduate space in your school – this may be a common room or shared desk space

Website and Social Media

Structure Diagram for PG Programmes Senate Vice-Chancellor Graduate School Board Dean of the Graduate School Programme Approval Sub-Committee Faculty Boards Deans Faculty Graduate Studies Committee Faculty Directors of Graduate Studies School Graduate Studies Committee School Directors of Graduate Studies Staff/Student Liaison Committees Supervisor/Supervisory Team

Get involved…make your voice heard.. Student Involvement Get involved…make your voice heard.. Postgraduate Student Representatives – School, Faculty, University Staff Student Liaison Committees (SSLCs) Postgraduate Student Surveys e.g. PRES Kent Graduate Student Association The Graduate School www.kent.ac.uk/graduateschool 19

The library To get you started the practicalities of using the library how to find your resources how to manage your references www.kent.ac.uk/library/students/postgraduate.html Find your Subject Guide and make the most of your Academic Liaison Librarian www.kent.ac.uk/library/subjects/index.html Use your library Research Support Team for help with Depositing your thesis in the Kent Academic Repository Copyright and licensing choices Open Access and funder requirements Looking after your research data www.kent.ac.uk/library/research/index.html 20

More support and help Student Learning Advisory Service www.kent.ac.uk/learning/programmes/postgraduate.html Careers and Employability Service www.kent.ac.uk/careers/ PGCHE & AFS https://www.kent.ac.uk/teaching/qualifications/pgche/index.html

Contact Details Professor Diane Houston, Dean of the Graduate School Cornwallis East 3rd floor, room 323 graddean@kent.ac.uk Graduate School Staff Suzie Morris, Graduate School Administration Manager s.m.morris@kent.ac.uk ext: 3182 Ros Beeching, Graduate School Coordinator c.r.beeching@kent.ac.uk ext: 7838 Dr Jo Collins, Postgraduate Development Advisor J.P.Collins@kent.ac.uk ext: 16133 Carla Doolan, Postgraduate Development Coordinator skills@kent.ac.uk ext: 4896 Joanna Addison, PA to the Dean and Graduate School Assistant graddean@kent.ac.uk ext: 4785 Deborah Molloy, Graduate School Assistant graduateschool@kent.ac.uk ext: 4089 22

The Faculty of Sciences Biosciences Computing Engineering and Digital Arts Maths, Statistics and Actuarial Science Pharmacy Physical Sciences Sport and Exercise Sciences

Community and Diversity Projects currently underway in the Faculty include: Understanding how exercise can help people after illness and injury. Understanding the fundamental algebraic structures in the mathematical world. Finding new ways to capture images of the living eye Preventing historical artefacts from decay. Understanding how to effectively deliver medicines for maximum efficacy. Using social media technology to help with the social challenges of aging. Measuring and predicting how proteins fold and what the implications are for the living cell. Finding new ways to protect personal information in computer networks. …

What makes Science Science? The scientific method "a method or procedure that has characterized natural science since the 17th century, consisting in systematic observation, measurement, and experiment, and the formulation, testing, and modification of hypotheses.” (OED) …but, is scientific practise the same thing? Probably not…curiosity driven…serendipitous. …but, in the end we need to present our results rigorously, disinterestedly and critically …in whatever way is canonical for our subject. Science and technology are also about skills… ...which we might learn in a formal course …or from our neighbour at the lab bench/computer room

Key Information for Research Students University and School Postgraduate Student Handbooks University Regulations for Research Programmes of Study www.kent.ac.uk/uelt/quality/regulations/research/phdres.html Code of Practice for the Quality Assurance for Research Programmes of Study in particular: Annex H (Supervision) www.kent.ac.uk/teaching/qa/codes/research/annexh.html Annex K (Progression and Examination) www.kent.ac.uk/teaching/qa/codes/research/annexknew.htm

Research Students’ Responsibilities Annex H (Supervision) of the Code of Practice outlines the responsibilities of research students (see Section 5). Responsibilities include: Ensuring that you are familiar with University Regulations. Preparing adequately for supervisory and progress review meetings. Agreeing a clear programme of work with your supervisor. Making records of supervisory meetings. Contributing to the research environment of your academic school and the wider University community. Seeking advice from your supervisors in an active manner and taking the initiative in raising problems or difficulties. Attending a Researcher Development Workshop, completing a Researcher Development Assessment and discussing this with your Supervisor.

Supervisory Interaction You should have a meeting with your main supervisor at a minimum of once every 4 weeks for full-time students (every 8 weeks for PT students) “Meeting” should generally be face to face, occasionally an email exchange or telephone conversation may have to replace this. Following the “meeting”, you should complete a supervisory record form on the Student Data System (SDS) and once this has been completed it will be sent to your supervisor for agreement. The supervisory record template covers: Progress made since the last “meeting” Areas discussed at the “meeting” Work agreed Only one supervisory record is required for July/August. The SDS will remind you when a supervisory record is due for completion. See pp.6-7 of Postgraduate Research Student Handbook for details on completing supervision reports

Initial Meeting with your Main Supervisor Ensure that you have a meeting set up with your Main Supervisor within the first two weeks of registration to discuss: How your supervisory team-student relationship will work (e.g. preferred means of contact, feedback mechanisms and turnaround times) Your meeting schedule Your work plan Any initial concerns Skills training requirements What you will be required to prepare for your induction review (six weeks after registration) How progression monitoring will be handled within your academic school (i.e. any school specific requirements) Facilities/resources

Supervision 88% of Kent students are happy with their supervision (PRES 2015, top quartile nationally) Supervisors and students are expected to treat one another with courtesy Discuss any problems at the earliest opportunity so any issues to be resolved quickly and effectively Should there be a more serious breakdown in the main supervisor/student relationship, the matter should be brought to the attention of the School Director of Graduate Studies who will review the situation Concerns about supervision should be raised at the earliest opportunity

Progression Monitoring Review Stages Timing Induction review Within 6 weeks of registration (for both PT and FT PhD students) Probation/end of year review 10 months for FT PhD students and 12 months for PT PhD students End of year reviews At the end of each year Mid-year reviews (if necessary) Mid-year reviews may be scheduled in cases where concerns are raised at an end of year review Submission review 3 months prior to the minimum period of registration (e.g. 3 years for FT PhD and 5 years for PT PhD students) Annex K (Progression and Examination) of the Code of Practice provides detailed information about the review stages and links to the review forms: www.kent.ac.uk/uelt/quality/rescode2005/annexknew.html 31

Progression Monitoring on SDS Your review documentation will be recorded on the Student Data System (SDS). See p.7 of Postgraduate Research Student Handbook. The SDS will provide dates by which the different reviews are due. It will be the responsibility of the Review Panel to complete the documentation on-line but once it is completed you will be able to view this on-line. Annex K (Progression and Examination) of the Code of Practice for Research Programmes of Study provides details of what needs to be prepared in advance of a review.

Working During Your Studies There are various opportunities to undertake paid and unpaid work during your studies. Benefits include: Earning extra income Networking and making new contacts Gaining experience and learning new skills Tier 4 Visa Students All Tier 4 postgraduate students may work up to 20 hours per week until the end of their course. PGR students may have the opportunity to undertake work placements which are integral to your PhD research. These opportunities should be discussed with your supervisor and School.

The Employability Points Scheme Get Involved! Get Rewarded! Gain both ‘real life’ skills and work experience through the EP Scheme to stand out to prospective employers. 1. Take part in extra-curricular activities Activities can include: volunteering, attending workshops, joining societies, working part-time, etc. 2015-16: Over 6,784 students 132 business and organisations 617 rewards E: employabilitypoints@kent.ac.uk T: @EmPoints W: www.kent.ac.k/employabilitypoints You can log activities and receive ‘points’ on MyFolio (https://myfolio.kent.ac.uk/myfolio/) 2. Claim Employability Points Rewards range from internships, project placements, work experience, training sessions, assessment centres and vouchers! 3. Get rewarded!