ONIX and CIP: How the Library of Congress Uses ONIX Data in the CIP Workflow ALCTS Catalog Form and Function Interest Group ALA Annual Conference, Chicago, Illinois June 24th, 2017 Caroline Saccucci and Camilla Williams

Use of ONIX data at the Library of Congress What is ONIX for Books and what does it look like? CIP/ONIX Pilot and Findings CIP/ONIX Implementation at LC Process Identification of ONIX records ONIX to MARC Converter Cataloging Process Distribution to LC Catalog, OCLC, other bibliographic utilities ONIX and CIP e-book records Benefits from use of ONIX records ONIX Problem areas Statistics to date ONIX to MARC Converter demonstrated Questions and Answers

What is ONIX? ONIX for Books is an XML format for sharing bibliographic data pertaining to both traditional books and eBooks. It is the oldest of the three ONIX standards, and is widely implemented in the book trade in North America, Europe and increasingly in the Asia-Pacific region. It allows book and ebook publishers to create and manage a corpus of rich metadata about their products, and to exchange it with their customers (distributors and retailers) in a coherent, unambiguous, and largely automated manner. Definition from Wikipedia LC uses ONIX for Books 2.1

What does ONIX look like?

ONIX record cont.

CIP ONIX Pilot Pilot to test feasibility of using ONIX data for physical description elements of CIP records Pilot was from June 2009 through September 2010 Library of Congress and National Library of Medicine participated 11 suppliers of ONIX data were used Comparison of locally developed TCEC (Text Capture and Electronic Conversion) system to ONIX to MARC Converter

CIP ONIX Pilot Findings Six week time study found: ONIX takes half the time as TCEC 80% processed using TCEC software completed in 2 minutes or less 80% processed using ONIX data completed in 1 minute or less Fewer staff transcription errors Given high volume of work done within CIP Program, LC management agreed to use the ONIX to MARC converter whenever it was available to save staff time costs when processing ECIPs. Use of ONIX to MARC converter moved into production effective October 1 2010.

Identification and Use of ONIX data at LC Publishers send ONIX feeds to our Cataloging Automation Specialist on Tuesdays and Thursdays ONIX records matched against ECIP galleys via ISBN when the ONIX to MARC converter is invoked for prepublication cataloging ONIX data are used to enrich records in the LC Voyager catalog by adding TOCs and summaries through an LC-created program

ONIX to MARC Converter Cataloging Process The following fields are brought in via ONIX: 100, 245, 250, 264b, 264c, 490, 520, 505, 655 (BISAC), 700  Data are automatically preselected Compare mode to note discrepancies More like proof-reading Data must be in Voyager before errors can be corrected Discrepancies between galley and ONIX Capitalization issues Adding fields and other data/text Cataloger should look at galley to double check Cataloger must be vigilant to prevent errors

Distribution of ONIX-based records from LC ONIX data are the foundation for MARC-encoded descriptive elements for approx. 20% of CIP records created by the Library of Congress and the National Library of Medicine. Publisher created ONIX data are, therefore, being distributed in MARC format to bibliographic utilities (such as OCLC) and other sources via LC’s distribution channels. ONIX-based data are then picked up by vendors and copy catalogers throughout the world.

ONIX and CIP E-book records LC has been creating pre-publication metadata for electronic books processed through the CIP Program since 2011 for print + electronic titles. 22,333 CIP e-book records have been created through 5/31/17 Provider-Neutral E-Monograph MARC Record Guide Record based on information from publisher for print E-book CIP data application form Works with e-book record program Program adds variable and standard data elements to identify item as an e-book. Since the print record is the source for the e-book record, ONIX is the foundation for the descriptive elements of many of the CIP e-book records.

CIP e-book metadata useful! “We absolutely use your e-book records! LC’s CIP e-book records are the most complete and accurate of any e-book records we get. Vendors such as YBP are using them.” —Cynthia Whitacre, OCLC Department Manager, WorldCat Quality At a recent OCLC Member Forum, Cynthia Whitacre, OCLC Department Manager, WorldCat Quality and OCLC representative to the CIP Advisory Group, talked about how she manages the contract cataloging staff who update and enrich e-book records from vendors such as OverDrive, and OCLC uses CIP e-book records for this work.  She said our CIP e-book records are the most complete and accurate records, and she mentioned that vendors such as Yankee Book Peddler are also using our records in their e-book packages for libraries.

Benefits from use of ONIX data Faster and more ergonomic Less likelihood of errors on part of catalogers More enriched data TOCs Summaries BISAC headings Publisher data directly serves library community

Discrepancies between ONIX and galley ONIX Problem Areas No ONIX! Not all publishers supply ONIX LC does not receive publisher’s ONIX feed ONIX may not be available at the CIP application stage Created a survey on ONIX data or AAUP publishers Discrepancies between ONIX and galley Titles, subtitles, statements of responsibility, series Requires more data manipulation Sometimes bib record must be re-cataloged

ONIX Statistics FY17 (through 5/31/17) 4785 ONIX records 13% of ECIP total FY16 9330 ONIX record 17% of ECIP total FY15 9533 ONIX records 20% of ECIP total FY14 12517 ONIX records 25% of ECIP total FY13 7870 ONIX records 15% of ECIP total FY12 6951 ONIX records 14% of ECIP total FY11 8499 ONIX records 16% of ECIP total Pilot 6/1/09-9/30/10 2810 ONIX records 5% of ECIP total Total number of ONIX records used by LC (6/1/09-5/31/17) : 62,295; 16% of ECIP Total of 379,981 FY10-FY17 For CIP and non-CIP records, over a million records have been enriched with TOCs and summaries

ONIX to MARC Converter

CIP Data Block Example Names: Ownby, Ted, editor. Title: The civil rights movement in Mississippi / edited by Ted Ownby. Description: Jackson : University Press of Mississippi, [2013] | Series: Chancellor Porter L. Fortune symposium in southern history series | Includes bibliographical references and index. Identifiers: LCCN 2013016386 (print) | LCCN 2013019459 (ebook) | ISBN 978-1-61-703933-1 (hardback) | ISBN 978-1-61-703934-8 (ebook) Subjects: LCSH: Civil rights movements--Mississippi--History--20th century. | African Americans-- Civil rights--Mississippi--History--20th century. | African American civil rights workers--Mississippi--Biography. | Race discrimination-- Mississippi--History— 20th century. | Mississippi—Race relations--History--20th century. | BISAC: HISTORY / United States / State & Local / South (AL, AR, FL, GA, KY, LA, MS, NC, SC, TN, VA, WV). | HISTORY / United States / 20th Century. | SOCIAL SCIENCE / Discrimination & Race Relations. Classification: LCC E185.9.M6 C58 2013 (print) | LCC E185.9.M6 (ebook) | DDC 323.1196’0730762--dc23 LC record available at http://www.loc.gov/lccn/2013016386

Questions and Answers

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