TOP 10 REASONS WHY RECORDS ARE REJECTED PRESENTED BY ALICE RAE WHITLEY

ALTERATIONS White Out Mark Through Damaged Records 1. Cuts 2. Tears 3. Stains

JOHN DOE

MISSING INFORMATION Date of Death Time of Death (A.M. or P.M.) No Relationship to Informant Item 13 (OTHER) Not Specified Item 21, Disposition Specifics Missing (Section, Block, Etc.) or Unknown Accident Etc. Missing 40a-41 Cause of Death Information

MISSING INFORMATION CONTINUATION Type of Certifier Title of Certifier

PAPER FORMAT Outdated Form No Short Margins No State Specifications 1. 24lb, Acid Free Light Cockle 2. 25% White Cotton 3. ¾” Left Side Margin 4. ¾” from Top Edge of Paper to first line No Xerox Copies

TEXAS DEPARTMENT OF STATE HEALTH SERVICES- VITAL STATISTICS DEC 12 2013 NO SHORT MARGINS 142-13-168257

ILLEGIBLE WRITING Date Certified Name of Certifier Registrar File Numbers Date Received by Registrar Signature Stamp (No Double Stamping)

Jane Doe Jane Doe

DATES NOT FLOWING Date of Injury After Date of Death Date Certified Before Date of Death Date Received by Registrar Before Date of Death and Before Date Certified

INCORRECT REGISTRAR Wrong Registrar Signing for Records Records Filed in Wrong County Omitting Pct. Numbers if Outside City Limits Incorrect Registration Numbers or format

Pct. # 02-001-13 2 digit registrar # 2 digit yr.

MISSING Signatures No Signature of Registrar Deputies Signatures Only Certifiers Signature Missing Printed Name of Certifier Missing Funeral Directors Signature and Numbers Missing

INK COLOR AND INK PROBLEMS Not Durable Black or Blue Ink Smeared Ink

JOHN DOE

FILING IN WRONG YEAR Date of Death One Year and Registrar File Number Another Year (Example: Date of Death 08/11/08, Registrar File Number: 02-001-09)

August 11, 2008 02-001-09

NO AOP When Birth Certificate is Marked Mother not Married and there is a Father is on the Birth Record THERE MUST BE AN AOP PROCESSED.

JOHN DOE REQUIRES AN AOP