Residency Determination Service

Welcome and Introductions Background and Purpose Key Principles Residency Determination Service Welcome and Introductions Background and Purpose Key Principles Deployment Schedule Military and Veteran Information Student Experience Demonstration of RDS Online Interview Accessing a CFNC Admissions Application Questions and Answers

Background Residency Determination Service Session Law 2013-360: directed the UNC, NCCCS, NCICU, and NCSEAA to create a centralized, uniform process for determining residency for tuition purposes and for administration of State-funded financial aid. Session Law 2015-241: NC State Education Assistance Authority is key responsible entity, advised by Higher Education Collaborative Advisory Committee (HECAC) -- NCCCS, UNC, NCICU, SEAA, and CFI Confirms that certain state agencies will provide data base matches with RDS to validate the data of students and parents claiming NC residency

Purpose -- Consistency Residency Determination Service Purpose -- Consistency Students use one residency determination to seek in state tuition to North Carolina public schools and to establish eligibility for in state financial aid. Residency Determination Service streamlines the process to determine residency through a standardized online interview process accessible from campus admission applications, CFNC, and directly on the RDS website.

Key Principles RDS is an on-line interview (paperless): Residency Determination Service Key Principles RDS is an on-line interview (paperless): Enhances consistency and accuracy of determination Asks “fewest questions” possible to reach “YES” Assesses “most options” possible before saying “NO” RDS informs Grant system of residency as eligibility for grant consideration RDS uses SSN for student, parent(s), spouse as identifier for data matching “Trust But Validate” strategy uses data matching with various state & federal databases

Residency Determination Service Key Principles RDS validates data electronically to reduce & simplify documentation student and family must submit NC Department of Commerce NC Department of Health and Human Services NC Department of Public Instruction NC Department of Revenue NC Department of Transportation and Motor Vehicles NC Voter Registration records Federal data base for “Active Duty” & branch in military Federal Department of Homeland Security: Systematic Alien Verification for Entitlements (SAVE) FAFSA / ISIR information Various consumer data sources

December 5, 2016: NCICU -- Need Based Scholarship recipients Residency Determination Service Deployment Schedule December 5, 2016: NCICU -- Need Based Scholarship recipients February 13, 2017: Randolph CC February 20, 2017: 10 UNC campuses By March 2, 2017: Remaining 6 UNC campuses March 13, 2017: 4 NCCCS “model” schools April – Sept 2017: Remaining NCCCS schools 2018 Graduate and Professional schools

Members of the Armed Forces and Their Families RDS Online Interview – Student Experience Members of the Armed Forces and Their Families Active duty personnel in the armed services, and their spouses, dependent children and dependent relatives may be eligible for in-state tuition. An active duty member of the military (and their eligible family members) who qualifies for admission to an institution of higher education in the State may qualify for in-state tuition in two ways: as a domiciliary of the State or under a special provision of North Carolina and federal law requiring that non-resident active duty military personnel and their eligible family members be charged in-state tuition

As a Domiciliary of the State RDS Online Interview – Student Experience As a Domiciliary of the State The active member’s state of legal residence as attested on the member’s LES = NC

RDS Online Interview – Student Experience Under a special provision of North Carolina and federal law requiring that non-resident active duty military personnel and their eligible family members be charged in-state tuition

In-State Tuition Rate Under Permanent Duty Station in NC RDS Online Interview – Student Experience In-State Tuition Rate Under Permanent Duty Station in NC The North Carolina general statute (specifically GS 116-143.3) for active military receiving the in-state tuition rate under the Permanent Duty Station does provide for “continuous enrollment” under certain circumstances.  

RDS Online Interview – Student Experience NOTE: individuals using this benefit are not eligible under the statutory grace period provision since they have not been classified as a resident of NC, but only allowed to pay the resident tuition rate. An individual’s eligibility to receive these military-related tuition benefits continues only so long as the requirements continue to be met.

RDS Online Interview – Student Experience Reassignment Out of NC:  Service member and his or her spouse and dependent relatives will continue to be eligible for the in-state tuition rate as long as: service member, spouse, or dependent is “continuously enrolled” in the degree or other program in which they were enrolled at the time of reassignment.  This means the covered individuals must be enrolled in consecutive semesters (not including summer).  Required school actions: tracking of NC Permanent Duty Station confirmation of continuous enrollment

RDS Online Interview – Student Experience Retirement: Upon retirement the covered individual will continue to be eligible for the in-state tuition rate as long as they remain continuously enrolled in the degree or other program in which they were enrolled at the time of retirement.  This means the covered individuals must be enrolled in consecutive semesters (not including summer) Required school actions: confirmation of continuous enrollment

RDS Online Interview – Student Experience Honorable Discharge: Active duty member receiving an Honorable Discharge (no other type of discharge will qualify), the service member is eligible for: in-state tuition rate if he or she establishes legal residency in North Carolina within thirty days of discharge and is continuously enrolled in the degree or other program in which they were enrolled at the time of discharge. Required school actions: covered individuals must be enrolled in consecutive semesters (not including summer)  confirmation of continuous enrollment

Veterans: RDS Online Interview – Student Experience Eligibility for the Choice Act is not automatic: Required school actions: confirmation of eligibility for educational benefit under Chapters 30 and 33, or Frye Scholarship confirm discharge date within three years of enrollment (DD-214) confirm length of service (DD-214) must reside in NC while enrolled

The RDS Online Interview Student Experience

RDS online interview handles most student situations: RDS Online Interview – Student Experience RDS online interview handles most student situations: Active duty military – individual, spouse & dependents Veterans Non-US citizens Married parents Split families Independent students Married students Homeless students 5 year rule

Demonstration of RDS Online Interview RDS Online Interview – Student Experience Demonstration of RDS Online Interview

OR Primary Residency Processes RDS Online Interview – Student Experience Primary Residency Processes Initial Classification Reconsideration RDS Appeals – Level 1 SEAA Appeals – Level 2 OR Initial Classification RDS Appeals – Level 1 SEAA Appeals – Level 2

Reconsideration Process RDS Online Interview – Student Experience Reconsideration Process Student may request Reconsideration or Appeal through the RDS site using user name and password “Think your determination is incorrect?” Click on link and follow instructions for reconsideration

Reconsideration Process RDS Online Interview – Student Experience Reconsideration Process

Reconsideration Process RDS Online Interview – Student Experience Reconsideration Process RDS Reconsideration is for students who: Need to correct certain errors in the data submitted during the RDS online interview Have had a change in personal circumstances since completing their current determination Did not submit the required documentation within the initial consideration timelines Are requested by campus to complete a new determination

RDS Online Interview – Student Experience RDS Appeal – Level 1 RDS Appeal process is for students who have the ability or need to provide additional information and documentation to their claim of residency. Students have ten calendar days from date of the determination they are appealing, or status change due to failed validation, to submit Notification of Appeal Some students depending on the status of their appeal process will have the ability for a face-to-face appeal hearing with RDS

SEAA Appeal – Level 2 RDS Online Interview – Student Experience The SEAA Appeal Level 2 process is available to students who remain non-resident following an RDS Appeal. Students will not submit additional information or documentation to support their appeal, similar to the SRC process today. The SEAA Statewide Appeal Committee will review student cases to ensure the process is conducted fairly and correctly, and the outcome is correct based on information provided in process. Committee members will be comprised of practitioners from NCICU, NCCCS, and UNC and administered by SEAA.

Navigating to an Application Residency Determination Service Navigating to an Application

Online Application – Navigating to an Application Residency Determination Service Online Application – Navigating to an Application

Online Application – Navigating to an Application Residency Determination Service Online Application – Navigating to an Application

Online Application – Navigating to an Application Residency Determination Service Online Application – Navigating to an Application

Online Application - UNC Residency Determination Service Online Application - UNC

Online Application – UNC Residency Determination Service Online Application – UNC Your residency for tuition purposes determines your in-state or out-of-state status and may impact your admission, tuition, scholarship or financial aid eligibility. North Carolina residency for tuition purposes is governed by North Carolina state law. More information about North Carolina residency for tuition purposes can be found at www.ncresidency.org. Do you claim to be a North Carolina Resident?   □ Yes I claim to be a North Carolina resident for tuition purposes.* □ No I do not claim North Carolina residency for tuition purposes. I understand I will be charged the non-resident tuition rate if enrolled at a North Carolina state-supported institution. *If you claim to be a resident, you must complete the residency process with the Residency Determination Service (RDS) at www.ncresidency.org. You will receive a Residency Certification Number (RCN) which should either be entered onto your admissions application or provided directly to your Admissions Office, when available.

Students Who Should Check YES Residency Determination Service Students Who Should Check YES Traditional first time applicants Active Military members and their families Dependents of veterans living in or outside North Carolina Non U.S. citizens with approved legal period of stay in the United States living in North Carolina

Students Who Should Check NO Residency Determination Service Students Who Should Check NO Out of State residents Students and families who have not satisfied the residency requirements International students not living in the United States International students living in the United States but NOT in North Carolina DACA students

Online Application – UNC Residency Determination Service Online Application – UNC

Online Application – UNC Residency Determination Service Online Application – UNC

Access UNC Admission Application on CFNC RDS Online Interview – Student Experience Access UNC Admission Application on CFNC CFNC campus admissions application RCN automatically filled, if RDS completed

Online Application – Community College Residency Determination Service Online Application – Community College

RDS Web site – www.ncresidency.org Residency Determination Service Assistance RDS Web site – www.ncresidency.org FAQs: What to Know Contacts: 844.319.3640 or rdsinfo@ncresidency.org CFNC Call Center will assist with technical help during the RDS interview process 866-866-CFNC (2362) (toll-free) 8:00 a.m. - 8:00 p.m. (ET) Monday - Thursday 8:00 a.m. - 5:00 p.m. (ET) Friday

Questions and Discussion Residency Determination Service Questions and Discussion

Contacts Residency Determination Service Gwen Canady Project Management Officer NCSEAA gcanady@ncseaa.edu (919) 818-1285 Pat Kaiser Vice President IT and Project Development College Foundation, Inc. pat.kaiser@cfi.org 919-835-2312 Kimberly Rempson Residency Program Manager NCSEAA krempson@ncseaa.edu (919) 248-4662 Roger D. Sims, Ed.S. Director of UNC Residency Implementation rsims@ncseaa.edu 919-835-2354