CATALOGING OF NONBOOK MATERIALS

DEFINITIONS OF NONBOOK MATERIALS Materials that are not totally dependent on the printed words to transmit data or information. Materials that are not in book format. Materials that require some sort of equipment, such as projectors, computers, players, etc. to provide the data, sound, and visual images contained in them. Also known as nonprints, audio-visual materials, and special materials.

CATEGORIES OF NONBOOK MATERIALS Cartographic Materials Examples: map, globe Manuscripts Examples: typescript, hand writings Music Examples: piano score, vocal score Sound Recordings Examples: cassette tape, phonodisc, CD, MP3

CATEGORIES OF NONBOOK MATERIALS Motion Pictures and Videorecordings Examples: films, VHS, VCD, DVD Graphic Materials Examples: chart, picture, slide, filmstrip, transparency, flash card Electronic Resources Examples: Computer data, computer program

CATEGORIES OF NONBOOK MATERIALS Three-Dimensional Artefacts and Realia Examples: diorama, game, model, specimen Microforms Examples: microfiche, microfilm Continuing Resources Examples: journal, magazine, newsletter, annual report Multimedia Example: kit

DESCRIPTIVE CATALOGING OF NONBOOK MATERIALS SOURCES OF CATALOG INFORMATION The chief source of information for nonbook materials is the item itself, including any labels that are permanently attached to the item. If the item described consists of two or more separate physical parts, the chief source of information is as follows: the “first part” that gives meaning to the various parts the part that gives the most information the container

ACCESS POINTS OF NONBOOK MATERIALS Main entry is under the name(s) of the creator if: the over-all responsibility for the conception and design can be attributed to one to three persons or corporate bodies the name(s) appears on the item, the guide or container. Main entry is under title if: the item is created by collaborated effort of four or more persons or corporate bodies. the work is produced under editorial direction the name of the creator does not appear on the item, the guide, or container

AREAS OF DESCRIPTION FOR NONBOOK MATERIALS Title and Statement of Responsibility Area (with GMD) Edition Area Material Specific Details Area (Applicable only to cartographic materials, continuing resources, electronic resources and published music) Publication, Distribution, etc. Area Physical Description Area Series Area Note Area Standard Number and Terms of Availability Area

Schematic Diagrams of Catalog Entries for Nonbook Materials Call No. Creator main entry Title proper [GMD] = parallel title : other title information / first statement of responsibility ; subsequent statements of responsibility. — Edition statement / statement of responsibility relating to the edition. — Material specific details. — Place of publication : publisher : distributor, date of publication (place of manufacture, name of manufacturer, date of manufacture) Extent of item : other physical details ; dimensions + accompanying material. — (Series statement ; numbering within the series) Note (s) Standard number : terms of availability Tracing.

EXAMPLE OF A NONBOOK ENTRY K Urban, Alex 373.6 Wally, Bertha and you [kit] / created by Alex Ur1 Urban. – Chicago : Encyclopedia Britannica 1991 Education Corp., c1991. 100 activity, story, picture and construction cards, 2 hand puppets, 1 teacher’s guide. Summary: Creative and dramatic activities designed to give children experience in oral expression and communication skills. Intended audience: Elementary grades. 1. Communication. 2. English language— Study and teaching. I. Title.

Call No. Title proper [GMD] = parallel title : other title information / first statement of responsibility ; subsequent statements of responsibility. — Edition statement / statement of responsibility relating to the edition. — Material specific details. — Place of publication : publisher : distributor, date of publication (place of manufacture, name of manufacturer, date of manufacture) Extent of item : other physical details ; dimensions + accompanying material. — (Series statement ; numbering within the series) Note (s) Standard number : terms of availability Tracing

EXAMPLE OF A NONBOOK ENTRY AR ND Water for all [art reproduction] : 2003 calendar / 2052 artwork by Dave Parker. – Manila : Asian W37 Development Bank, c2002. 2002 14 study prints : col. ; 33 x 33 cm. – (WaterColor series) Contents: Stay still – The cone cage netter – The river boys -- Six water women and two thirsty camels – Blue rice farmer -- The days catch – The water boys – The net casters -- Paradise or paradox – Saffron Sadhu – Family matters – Monday! – Shamble shacks – Jumbo detailing. 1. Watercolor painting. I. Parker, Dave. II. Series.

GENERAL RULES FOR DESCRIPTION TITLE AND STATEMENT OF RESPONSIBILITY AREA The same rules as used in books apply in transcribing the title proper, parallel title, other title information, and statement(s) of responsibility of nonbook materials. The general material designation (GMD) is an optional element indicated after the title proper and enclosed in square brackets. Example: Jury and juror [videorecording] : function and responsibility / by Daisy Carter.

LIST OF GENERAL MATERIAL DESIGNATIONS activity card art original art reproduction braille cartographic material chart diorama electronic resource filmstrip flash card game kit manuscript microform microscope slide model motion picture music picture realia slide sound recording technical drawing toy transparency videorecording

EDITION AREA Transcribe the edition statement and statement of responsibility relating to the edition if any, following the rules used in cataloging books. Examples: 2nd ed. / by Louis Newton. Re-edited version.

MATERIAL SPECIFIC DETAILS AREA The rules followed in transcribing this area and its elements apply only to cartographic materials, continuing resources, electronic resources and published music.

Cartographic Materials The material specific details area used is known as the Mathematical and Other Material Specific Details area. Two elements of information basically comprise this area --statement of scale and statement of projection. The statement of coordinates and equinox is considered as an optional additional element of information. Example: Scale 1 : 250,000. 1 in. to 3.95 miles. 1 cm. to 2.5 km. ; Mercator projection.

Electronic Resources The material specific details area used is known as the Type and Extent of Resource area. It is composed of two elements of information -- type of resource and extent of resource. Example: Computer data (1 file : 250 records, 3,400 bytes)

Continuing Resources The Numbering area is used as the material specific details area. Two elements of information comprise this area – the numeric and/or alphabetic designation and the chronological designation. Examples: Vol. 1, no, 1 (Jan./Mar. 1994)- No. 1 (Feb. 1975)-

Music The material specific details area used is known as the Musical Presentation Statement area (an optional area). Transcribe a statement found in the chief source of information indicating the physical presentation of the music. Examples: Miniature score Playing score

PUBLICATION, DISTRIBUTION, ETC. AREA The place of publication, name of publisher, date of publication as well as the place of manufacture, name of manufacturer and date of manufacture of nonbook materials are transcribed in the catalog entry according to the same rules followed in the cataloging of books. For unpublished materials, such as manuscripts, art originals, home-made films or video materials or sound recordings, portraits and unpublished computer files,

do not record the place nor the name of publisher, but give the date of production. Examples : London : Highland Studios, 1970 1998 (for an unpublished material)

PHYSICAL DESCRIPTION AREA The four elements in the physical description area of nonbook materials such as the extent of item, other physical details, dimensions and accompanying material are transcribed in the same sequence and punctuation as used in the descriptive cataloging of books. Following are examples of physical description of nonbook materials.

For Cartographic Materials 1 map : col. ; 25 x 35 cm. 1 map : col For Cartographic Materials 1 map : col. ; 25 x 35 cm. 1 map : col. ; 80 x 57 cm. folded to 21 x 10 cm. 1 globe : col., mounted on metal stand ; 12 cm. in diam. For Manuscripts 120 leaves ; 30 cm. [20] leaves : vellum, ill. ; 24 cm.

For Published Music 1 score (vii, 32 p. ) ; 28 cm For Published Music 1 score (vii, 32 p.) ; 28 cm. + 1 sound tape reel (60 min. : analog, 7½ ips, mono. ; ½ in. tape) 1 score (30 p.) + 4 parts ; 24 cm. + 1 booklet For Sound Recordings 1 sound cassette (60 min.) : analog, 3¾ ips, stereo. 1 sound disc (50 min.) : analog, 33 1/3 rpm, stereo. ; 12 in. + 1 pamphlet a

For Motion Pictures and Videorecordings 1 film reel (12 min. ) : sd For Motion Pictures and Videorecordings 1 film reel (12 min.) : sd., b&w ; 16 mm. + 1 teacher’s guide 1 videocassette (24 min.) : sd., b&w ; ½ in. 1 videodisc (60 min.) : sd., col. ; 5¼ in. For Graphic Materials 3 transparencies (15 overlays) : b&w ; 26 x 22 cm. 5 charts : double sided, col. ; 63 x 41 cm. 6 filmstrips (32 fr. each) : sd., col. ; 35 mm. + 6 cassettes, 1 teacher’s guide (12 p.) 40 slides : col. + 1 sound disc (30 min. : analog, 33 1/3 rpm, mono. ; 12 in.)

For Electronic Resources 1 computer laser optical disk : col. ; 4 ¾ in For Electronic Resources 1 computer laser optical disk : col. ; 4 ¾ in. 1 computer disk ; 3 ½ in. + 1 codebook

For Three-Dimensional Artefacts and Realia 1 sculpture : polished bronze ; 110 cm. high 6 microscope slides : stained ; 3/8 cm. 1 model (10 pieces) : col. ; 16 x 32 x 3 cm. in case 17 x 34 x 6 cm. 1 diorama (various pieces) : col. ; in box 30 x 35 x 13 cm. 2 jigsaw puzzles : cardboard, col. ; in boxes 20 x 30 x 5 cm. – 26 x 35 x 6 cm. 1 hand puppet : red and blue ; 20 cm. long + 1 sound disc (20 min. : analog, 33 1/3 rpm, mono. ; 12 in.)

1 microfilm reel : col. & ill. ; 16 mm. 20 aperture cards ; 9 x 19 cm. For Microforms 1 microfilm reel : col. & ill. ; 16 mm. 20 aperture cards ; 9 x 19 cm. For Continuing Resources 20 v. : col. ill. ; 24 cm. v. : ill. ; 22 cm. For Multimedia Items 400 lesson cards, 40 answer key booklets, 1 student record, 1 teacher’s handbook, 1 placement test ; in container 18 x 25 x 19 cm. 42 various pieces ; in box 20 x 12 x 6 cm.

SERIES AREA If the item is one of a series and the title proper of the series is found on the item, record the title proper of the series enclosed in parenthesis. Record the number of the item within the series if that numbering appears on the item. Use standard abbreviations for number (no.), volume (vol.), or part (pt.) and give the numbering in Arabic numerals. Example: (Earth and the universe ; no. 3)

NOTE(S) AREA Notes give useful information that are not included in the other areas of description. Although all notes are optional some of them may be transcribed in the note(s) area. Start a new paragraph with each note. Separate any introductory word (e.g. Contents, Summary) from the rest of the notes by a colon. Give notes in the order in which they are given in the general outline of AACR2.

NOTES EXAMPLES 1. Nature and scope of the item/ medium of performance Shows the route of Magellan and Legaspi. Opera in three acts. 2. Language Captions in French. Dubbed into Spanish. 3. Source of title proper Title from manufacturer’s catalogue. Title supplied by cataloger.

4. Variations in title Also known as: The blue boy Title in English on title frame: 300 swords 5. Statements of responsibility Cast: Tom Cruise, Penelope Cruz. Credits: Screenplay, Harold Reyes ; music, John Dawson. 6. Edition and history Originally released in 1955. Remake of the 1946 motion picture of the same name.

7. Publication, description, etc. and date First released in 1985 7. Publication, description, etc. and date First released in 1985. Distributed in the Philippines by: Wea Records 8. Physical description Size when framed: 67 x 45 cm. Equipment needed: Viewmaster viewer. 9. Accompanying material Program notes in container. Accompanied by filmstrip entitled: The butterfly.

10. Dissertations Thesis (M. A. ) – University of Manila, 1981 10. Dissertations Thesis (M.A.) – University of Manila, 1981. Thesis (doctoral) – New York University, 1964. 11. Audience Intended audience: Elementary grades. For remedial reading programs. 12. Other formats available Also available on cassette. Available in VHS and Beta.

13. Summaries Summary: Miscellaneous photographs designed to develop visual literary skills. 14. Contents Contents : Getting ahead of the game (81 fr.) -- Decision (55 fr.) -- How to be a winner (65 fr.). 15. Publisher’s numbers Tamla Motown: STMA 8007. Island: ILPS 9281.

16. Copy being described and library’s holdings Library’s copy imperfect: some index pages missing. Library has: Vol. 9-13; 16-20. 17. “With” notes With a separate map on same sheet: Manila. With: Symphony no. 5 / Beethoven. 18. Reproduction of original items Reproduction of original painting done in 1918.

STANDARD NUMBER AND TERMS OF AVAILABILITY AREA Give the International Standard Book Number (ISBN) or the International Standard Serial Number (ISSN) assigned to an item from any suitable source when known. ISBNs are assigned to some computer software packages and videos while ISSNs may be given to some nonbook and printed serials. Examples: ISBN 0-34567-142-8 : Php 1,000.00 ISSN 0085-4678 : Free subscription

SUBJECT CATALOGING OF NONBOOK MATERIALS The same principles and guidelines in subject cataloging as used in books apply in the cataloging of nonbook materials. In assigning subject headings to nonbooks there is no need to include the physical format as a subject subdivision if the catalog entry includes a general material designation (GMD). Exemptions to this guideline are continuing resources such as periodicals and yearbooks. Examples: Education--Periodicals Philippines--Yearbooks

MODES OF CLASSIFYING NONBOOK MATERIALS 1. letter symbols/ media code DVD accession number 123 2. letter symbols/ media code DVD cutter number C87 3. letter symbols/ media code DVD class number 500 cutter number C87 4. color code

SIMILARITIES IN CATALOGING BOOKS AND NONBOOK MATERIALS Nonbook materials follow the same cataloging rules as used in books in the following situations: 1. In terms of prescribed punctuation, capitalization, and catalog indention 2. In determining main and added entries 3. In transcribing the following areas of description: a. Title and statement of responsibility area b. Edition area c. Series area d. Standard number and terms of ` availability area 4. In assigning subject headings

DIFFERENCES IN CATALOGING BOOKS AND NONBOOK MATERIALS Nonbook materials are cataloged differently from books in the following situations: Sources of information for nonbook materials are obtained from the item, container, or accompanying material (in this order of preference). A general material designation (GMD) is optionally added after the title proper. A material specific details area is added to the seven areas of description used in books and is indicated after the edition area of cartographic materials, continuing resources, electronic resources and published music.

DIFFERENCES IN CATALOGING BOOKS AND NONBOOK MATERIALS No place of publication and name of publisher are indicated in the publication, distribution, etc. area of manuscripts and other unpublished materials. Only the date when the item was made or produced is indicated in the area. The physical description area includes a specific material designation (SMD) in the extent of item and the transcription of its elements varies depending on the type of nonbook material. Information such as intended audience, other formats, summary, frequency of publication, etc. are indicated in the note area of nonbook materials. Call numbers assigned to nonbook materials may be based from form, subject, cutter number or accession number. A color code may be used to differentiate genre or sizes.

THANK YOU AND GOOD LUCK!!! Hassan Tanveer