Presentations Basics MOAC Lesson 2

Slide Layout Predefined arrangement of placeholders for text or objects (John Wiley & Sons, Inc., 2014) Located in the Layout Gallery (drop down list contain thumbnails) and shown as thumbnails (miniature pictures of the layout)

Saving in Different File Formats Default file extension for PowerPoint 2013 is .pptx Not compatible with Office 2003 and earlier versions – must download the compatibility pack File > Save As > Save As Type

File > Options > Save Saving Options File > Options > Save Allows the user to change the default file type Allows the user to change the time for AutoSave Allows the user to change the default file location from Documents

Embedding fonts increases file size If a PowerPoint is opened on a computer that does not have the font that the PowerPoint uses, PowerPoint will use an alternative font in the presentation Embedding Fonts saves the fonts within the presentation so that the font will not be changed if it is opened on a computer that does not have the font Embedding fonts increases file size

A predesigned presentation (John Wiley & Sons, Inc., 2014) Templates A predesigned presentation (John Wiley & Sons, Inc., 2014) May or may not include sample text Can be downloaded from the Internet or the user can create a template

Templates can have multiple themes A scheme of complementing colors (John Wiley & Sons, Inc., 2014) Templates can have multiple themes

Adding/Deleting Slides To Add a Slide Home > Slides Group > New Slide > Choose Layout Duplicating (Copying) Slides Home > New Slide > Duplicate Selected Slides Key Terms: Contiguous (side by side) – Press and hold the Shift key to select the first and the last in the series Non-Contiguous (non-adjacent) – press and hold the Control key to select slides that are not beside each other

Easy to do using the Slide Sorter View Drag and Drop the slides Organizing Slides Easy to do using the Slide Sorter View Drag and Drop the slides

Create a Presentation from a Word Outline Feature that allows you to create a presentation from an outline created in MS Word Indent Level: The distance of a paragraph of text from the placeholder’s left border. (John Wiley & Sons, Inc., 2014) The more an item is indented, the less important it is Promote: Make the bullet a higher level (Shift + Tab) Demote: Make the bullet a lower level (Tab)

Allows the user to insert slides from other presentations Reuse Slides Allows the user to insert slides from other presentations Home > Slides > New Slide > Reuse Slides Slide Library: feature on a SharePoint server that enables people to publish presentations with each slide saved as an individual file (John Wiley & Sons, Inc., 2014)

Typed in the Notes Task Pane Adding Notes to Slides Typed in the Notes Task Pane Note: Additional information associated with a slide that the audience will not see (John Wiley & Sons, Inc., 2012) Presenter View: Requires two monitors, one displays notes to the presenter, the second displays in Slide Show view to the audience

Full Page Slides: (Default) prints with one slide on a page Printing Slides Full Page Slides: (Default) prints with one slide on a page Notes pages: prints one slide to a page with any notes that appear in the Notes Task Pane Outline: Does not print any graphics and puts the presentation in an outline format Handouts: prints multiple slides per sheet for the audience to use

Printing Slides Frame Slides: Places a border around each slide Scale to Fit: Adjusts the size of the slides to fit the sheet of paper High Quality: Prints shadows and graphics on slides Print Comments and Ink Markup: prints any comments that the user added to the presentation

Source John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam 77-422. (John Wiley & Sons, Inc., 2014)