Open Access Publishing; using PURE Malcolm Horne m.horne@aston.ac.uk Paul Jones p.jones5@aston.ac.uk Open Access Publishing; using PURE Research Bite 2015

Introduction: objectives An overview of Open Access (OA) publishing requirements (MH): OA definitions / processes for ‘Green’ and ‘Gold’ HEFCE requirements Specific funder requirements Research Data Management – summary (PJ) Using PURE and publications (PJ): Introduction to PURE Relationship to Aston Research Explorer Adding new publications Guidance on the intranet Q&A session (not recorded) “OA publishing – unlocking the padlocks to academic research”

Overview of Open Access publishing Open Access (OA) publishing is about … Sharing research freely and openly to all readers online and has significant social, economic and scientific benefits It forms part of the Government’s commitment to transparency and meets funder requirements that publications be OA compliant – HEFCE, RCUK, etc (details later) OA publishing … will benefit you and Aston University as your citation rates will be enhanced and it can increase research impact Aston’s OA Policy … states that all journal and conference publications meet the same level of OA compliance REF 2020 will not accept any outputs that do not meet HEFCE’s OA discoverability and accessibility requirements

Why is Open Access publishing important? With acknowledgements to Safia Begum, Research Support Officer

Routes to Open Access publishing Two routes 2 1 Green Gold Also known as ‘self-archiving’; free but usually delayed OA Also known as ‘pay-to- publish’; immediate OA

Open Access publishing timelines corrections made Peer review; (inc. early online) Publication Acceptance; send email* Submission of article Time Traditional process … available only to subscribers/payers Green OA … available to all Deposit in PURE Embargo set Embargo expires Hybrid Gold OA … available to all … available to all Fully APC applied for; paid** * To openaccess@aston.ac.uk ** Via openaccess@aston.ac.uk; conditions apply

Green and Gold OA compared Aspects Green Gold Also known as … Self-archiving Pay-to-publish Is there a cost? No, it’s free - via PURE Yes - Article Processing Charge via quality assessment process When to upload metadata & full-text? Within 1 month from acceptance Within 3 months from publication (inc. early online) Full-text version ‘Post-print’ Publisher PDF Is there an embargo on OA accessibility? Yes - 6, 12 or 24 months No - access is immediate HEFCE / REF 2020 OA compliance necessary OA compliant … self-archiving also strongly encouraged

Adding a full-text article - Important … For Green compliance you must upload the ‘post-print’ full-text article: This is: the author’s accepted manuscript has been peer-reviewed but without the final journal formatting. In PURE this is called the AUTHOR FINAL VERSION, not ‘pre-print’ Full-text should be uploaded within one month of acceptance

HEFCE’s OA requirements HEFCE is now the principal driver of the OA publishing agenda All journal articles and published conference proceedings (with ISSN) should be Green From 1st April 2016 – upload to a repository within 3 months of acceptance (we recommend 1 month) for REF 2020 eligibility Also maximum embargoes (12-24 months) on accessibility to full-text will apply; can still be in place during REF exercise Start now, please

RCUK, Wellcome Trust, EU, etc OA requirements of principal grant providers: RCUK – AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC Wellcome Trust & other COAF charities e.g. Cancer Research UK, British Heart Foundation European Commission – FP7/Horizon 2020 Green - specific embargoes (6-24 months) Green / Gold – subject repository in some cases If Gold - copyright licences (usually CC BY) Want to increase Gold (… RCUK = 75% by 2020 … ?) Currently require Funder OA compliance requirements on LibGuide

Open Access Publishing LibGuide – new. http://libguides. aston. ac General contact: openaccess@aston.ac.uk

Related Research Data requirements RCUK Policy on Open Access: “All papers must include … if applicable, a statement on how the underlying research materials – such as data, samples or models – can be accessed.” RCUK Common Principles on Data Policy: “Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.” The RCUK Policy on Open Access also requires a data access statement if applicable. RCUK Common Principles on Data Policy state that data should be made openly available (where there are no legal/ethical/commercial constraints) – the individual Research Councils are gradually updating their own Data Policies to require publication of any research data resulting from their funded projects. The EPSRC in particular have laid out expectations of researchers which require publication of research data, so this is particularly important for those of you with EPSRC-funded projects. There isn’t time to go into detail here, but for further information, particularly if you have any upcoming publications which acknowledge EPSRC funding, please contact researchdata@aston.ac.uk.

Data access statement: “To access the research data supporting this publication, see http://dx.doi.org/10.17036/xxxxxxxx-xxxx-xxxx-xxxx-xxxxxxxxxxxx” To make your research data available (subject to necessary anonymisation or embargos) and to obtain a DOI for your data, contact researchdata@aston.ac.uk DOI = Digital Object Identifier, a robust URL which satisfies the EPSRC requirements for persistence. Pending the next upgrade of Pure, we have in place an interim measure which allows you to make your data available and obtain a DOI. See http://www.aston.ac.uk/research/datasets/ for examples, and contact researchdata@aston.ac.uk to make use of this. Note that the clarifications on the EPSRC expectations explicitly state: “A simple direction to interested parties to ‘contact the author’ would not normally be considered sufficient”.

Research Data Management LibGuide – new. http://libguides. aston. ac

A little investment of time and energy will get you great results! Overview of PURE PURE is our system for sharing research output from across the university. However, it’s use is wider than just research output, and includes: PURE is designed to make entering information straight forward and effective. There are regular upgrades to further improve the system. A little investment of time and energy will get you great results! Activities Student Theses Press Clippings Curricula Vitae Projects Datasets Applications / Funding Reports Definitions Impacts

PURE and Aston Research Explorer Aston Research Explorer is the public portal for discovering information about research publications. It also details information on research staff, awards and activities, projects and research groups. Information does not appear on Aston Research Explorer unless it is in PURE. https://research.aston.ac.uk Keep your profile and research information up to date!

PURE – Adding new publications   These are the main ways to add publications to PURE to meet HEFCE requirements… Importing from an online source: CrossRef – Use for new publication records (you will need a DOI to do this, usually issued at acceptance) Scopus – Use for old publication records (doesn’t meet OA requirements for new records, good for adding old records) Manual entry into template Only 8 fields need completing to create a record – this method can be just as quick as the online import Whichever method you use, you must remember to add the full-text document to the record!  

Adding new information with CrossRef Click on CrossRef – Enter DOI and click search. You will be able to import the record and check details. Once you have checked the author match click import again to automatically populate the template and save the record.

Adding older information with Scopus Click on Scopus – enter information and click search. When you have identified the right papers you can click on the import button. Make sure you have the right papers identified and then click import!

Adding full-text article to PURE Click on ‘browse’ to find the file for upload or drag the file to the box Select the correct document version: * for Green this will be ‘Author final version’ (often known as post print), * for Gold this will be ‘Publisher final version’ (usually publisher PDF) For Green OA - if you are unsure of the embargo date the library will check this and complete it for you For Gold OA - the license type will usually be ‘Creative Commons: Attribution’ aka ‘CC-BY’ Make sure you press SAVE when you exit or your work will be lost!

PURE Intranet Information http://www.aston.ac.uk/staff/research-support-office/pure/ You will find information on PURE including the following: News Resources Training Course Info Contacts FAQs All older guidance is currently being rewritten and updated…