ECDL ECDL is an important building block, equipping you with the digital skills needed to progress to further education and employment. ECDL teaches you how to use a computer confidently and effectively, building you into a more productive, efficient learner and encouraging problem-solving, creativity and communication. ECDL is the benchmark for digital literacy in educational systems around the globe.

ECDL Certificate in IT Four modules: Word processing Spreadsheet software Presentation software Improving productivity using IT

Assessment Online testing: Distinction* Distinction Merit Pass

Working with spreadsheets Must be able to understand basic terms and structures Should be able to open a spreadsheet application Could re-create a basic spreadsheet and save to a location on a drive

Add the labels below to your diagram Rows (numbers) A worksheet Cell Text labels Numeric data Columns (letters) Why? The exam you will be taking at the end of this module will use key words and technical terms.

Extension: What would you put into cell D4 to calculate the total?

Each cell has a unique cell reference e.g. B17 A worksheet Columns (letters) Rows (numbers) Text labels Text labels Numeric data Each cell has a unique cell reference e.g. B17 Column letter B Row number 17

Zoom (other options are available on the View tab) Other features Quick access toolbar Formula bar Title bar Ribbon tabs Ribbon Name of active cell Zoom (other options are available on the View tab) Active cell Office button

More facts! A worksheet contains 16,384 columns and 1,048,576 rows (17,179,869,184 cells!) Columns are labelled A, B, C and so on. The rows are labelled 1, 2, 3 etc. The worksheet is divided into cells which can contain a label, a number, or a formula. The workbook contains several worksheets, initially named Sheet 1, Sheet 2 and Sheet 3. These names are on the worksheet tabs and worksheets can be added as required.

What are spreadsheets used for? Working with numbers Calculating and creating charts Planning budgets and working with financial data When used effectively, spreadsheets can make calculations automatically.

Homework Read the Malpractice Policy carefully. Make sure that you understand what it says. YOU WILL HAVE TO SIGN TO SAY THAT YOU HAVE READ AND UNDERSTOOD THIS DOCUMENT!

Use you diagram to re-create the spreadsheet Step one open Excel Create an ECDL folder in your user area Save as: Test results as the spreadsheet name Following the diagram, create your spreadsheet TIP make sure your information is in the correct cell and has been entered accurately.

When you press Enter, the formula will automatically be calculated. Remember: Formulae can also be viewed and edited here in the formula bar. Start with = then create the formula Formula When you press Enter, the formula will automatically be calculated. What do you think the answer will be?

The data can be displayed on a chart, using the Chart Wizard icon The data can be sorted in alphabetical or numerical order – using the AZ icons The data can be displayed on a chart, using the Chart Wizard icon By dragging the fill handle, you can copy and paste the formula into other cells See the fill handle (black square in bottom right of cell)

Self assessment Learning intentions Can I do this? understand basic terms and structures be able to open a spreadsheet application re-create a basic spreadsheet and save to a location on a drive

Working with spreadsheets Must be able to use spreadsheet tools to maximise efficiency Should be able to change defaults and preferences Could edit and add data accurately.

Spreadsheet tools Moving around a spreadsheet: Mouse click Arrow keys Page up/Page down keys What happens when you hold down the Ctrl key when pressing the arrow keys? How many ways can you zoom in/out of a worksheet? How do you minimise the ribbon if you want to see more of your worksheet.

Changing defaults and preferences By default (i.e. unless you tell it otherwise) Excel saves your documents in a folder called My Documents. Click the Office button, and then click Excel Options. The saving preferences are located on the Save tab.

Here you can change the default folder for opening and saving files.

Getting help To search the Microsoft Office Excel Help, click on the question mark button at the top right of the screen.

When you start entering data into a cell a and a appear in the formula bar . You can click on them to register the data or clear it.

Inserting rows/columns Right click on the row header and choose the insert option or locate the insert option from the Home tab of the ribbon.

Exercise Open a new Excel workbook and enter a title into A1 Cost of Party. Immediately below the title enter the data shown below: Item Cost Total Cost Catering 3   Magician 60 Party bag 1 Balloons 10 Cake 15

Edit the last two column headings to read as follows: Cost (£) Total Cost (£) Insert a blank row after the main title and another after the column headings. Insert a new column between Item and Cost to show the number of items: Save your file as Birthday 1 and close Excel. Number 20 1

Progress checklist Do I know what spreadsheets are used for? Can I run and close Microsoft Excel? Can I minimise and restore the ribbon? Do I know how to move around within a worksheet and select cells? Can I create and a new worksheet and enter simple data? Can I edit data in a spreadsheet? Can I insert and delete rows and columns? Do I know how to set Excel’s defaults and preferences? Do I know how to get help? Can I save a worksheet?