Functional Function Keys An ACEware Presentation Floating, transparent 3-D rectangles (Basic) Tip: Some shape effects on this slide are created with the Combine Shapes commands. To access this command, you must add it to the Quick Access Toolbar, located above the File tab. To customize the Quick Access Toolbar, do the following: Click the arrow next to the Quick Access Toolbar, and then under Customize Quick Access Toolbar click More Commands. In the PowerPoint Options dialog box, in the Choose commands from list, select All Commands. In the list of commands, click Combine Shapes, and then click Add. To reproduce the shape effects on this slide, do the following: On the Home tab, in the Slides group, click Layout, and then click Blank. On the Home tab, in the Drawing group, click Shapes, and then under Rectangles, click Rectangle (first option from the left). On the slide, drag to draw a rectangle. Repeat this step to create multiple rectangles. Drag the rectangles to arrange them in a group. The rectangles should not touch or overlap each other. Press CTRL-A to select all of the rectangles. On the Quick Access Toolbar, click Combine Shapes, and then click Shape Union. On the slide, select the combined shapes. On the Home tab, in the bottom right corner of the Drawing group, click the Format Shape dialog box launcher. In the Format Shape dialog box, click Fill in the left pane, and then select No fill in the Fill pane. Also in the Format Shape dialog box, click Line Color in the left pane, and then in the Line Color pane, select No line. Also in the Format Shape dialog box, click 3-D Format in the left pane, and then do the following in the 3-D Format pane: Under Depth, click the button next to Color, and then under Theme Colors, click Blue, Accent 1, Lighter 40% (fourth row, fifth option from the left). In the Depth box, enter 50 pt. Under Surface, click the button next to Material, and then under Translucent, click Clear (third option from the left). Click the button next to Lighting, and then under Special, click Two Point (second option from the left). In the Angle box, enter 290°. Also in the Format Shape dialog box, click 3-D Rotation in the left pane, and then do the following in the 3-D Rotation pane: Click the button next to Presets, and then under Perspective, click Perspective Heroic Extreme Left (third row, second option from the left). In the X box, enter 333°. In the Y box, enter 25.8°. In the Z box, enter 160°. In the Perspective box, enter 90°. To reproduce the background effects on this slide, do the following: On the Design tab, in the Background group, click Background Styles, and then click Format Background. In the Format Background dialog box, click Fill in the left pane, select Gradient fill in the Fill pane, and then do the following: In the Type list, select Linear. In the Angle box, enter 90. Under Gradient stops, click Add gradient stops or Remove gradient stops until three stops appear in the slider. Also under Gradient stops, customize the gradient stops as follows: Select the first stop in the slider, and then do the following: In the Position box, enter 58%. Click the button next to Color, and then under Theme Colors click Dark Blue, Text 2, Lighter 60% (third row, fourth option from the left). In the Transparency box, enter 0%. Select the next stop in the slider, and then do the following: In the Position box, enter 87%. Click the button next to Color, and then under Theme Colors click Dark Blue, Text 2, Lighter 80% (second row, fourth option from the left). Select the last stop in the slider, and then do the following: In the Position box, enter 100%. Click the button next to Color, and then under Theme Colors click White, Background 1 (first row, first option from the left).

Pay Grabber & Pay History And one key to Rule Them all……. Quick Count F2 F3, 5, 9, 10 & 11 Pay Grabber & Pay History Control + Macro Options A Few Alt Keys Questions

If you get nothing else from today, remember this!

Start with the obvious ! F 1

F 1 The one key to rule SHOW them all!!

Quick Counts

Begin by selecting an output Default = Screen

In what order would you like the list? Default = Begin Date

Specify a date range option You can now set days out to 999 days! Remembers your last preference

Would you prefer to see cancelled, not-cancelled or all courses? Default = Non Cxled

Optional…. It’s YOUR choice Add some detail (in addition to the date) Optional…. It’s YOUR choice

Write a custom condition Don’t see what you want? Write a custom condition Custom conditions can include Location and UDF Fields

These options are really useful!

Other Function Keys

If your Instructor notes are current, the F3 Talent Search can be a lifesaver!

F5 Person Locator (when you just can’t pull that name out of the hat)

F5 Person Locator (Allows you to select a group and go in/out of edit mode on those records) Double Click on the name to Edit That Record You may also Export the list to Excel

F5 Person Locator (For finding a single person, it may be faster than the Standard Look-up) Can ALSO use this to look up based on Credentials data Custom conditions can include Interest Code and UDF Fields

F7 Pay Grabber (It’s like having Abby to help you track down payment info….….) Flush out Pendings Fish out by Receipt # Check who entered what Quick check of when something was paid Etc….

F9 Student Manager Dashboard Status of upcoming Courses You set the time frame F9 Student Manager Dashboard Jerry MacGuire’s Fav. Show me the $$$ With ability to do quick Filtering (Saves last setting)

And F9’s helpful sister Alt + F9 – Pay History

Alt + F9 From the Name or Registration screen to see complete Student’s Classes Payment History (payments made to their classes)

F10 Membership Retention Wizard

F11 Attendance Tracker (Does %age of attendance.. By Student/By Couse - By hour, by day)

F12 Financial Aid Tracker

F-F-F-Finishing Up F-Keys… (Stuff you oughta remember!) Open F – Keys on top of any other screen in Student Manager Some choices are saved and are displayed on your next use Most F Screens allow quick Export to Excel “Custom Condition” option give you wide range of options Want to see the Record? Double-click course number or Student Name (to drill down to the source record) Esc or use the ( X ) to close and return to your previous spot in Student Manager

Control Key Shortcuts

Shortcuts for repetitive keystrokes Macros Shortcuts for repetitive keystrokes

Available from Preferences OR My User Profile

Macro Keys Alt + F1 – Last Course Code used Alt + F2 – Last Query Value used Alt + F3 – Custom Text Alt + F4 – Custom Text Alt + F5 – Custom Text

What to use F3-F4-F5 Macro’s for? Date String (for range of date Queries) Text that you paste into a field often

TWO Keystrokes V.S. Twelve Great for Storing an often used Date range You are running a number of reports For the first 6 months of the year.. ALT+F3 = TWO Keystrokes V.S. Twelve

+ the underlined letter

Alt + letter Opens a dialog box Moves to a field Opens a tab screen

Alt + Underlined Letter

2 more Cool Kid Keys

Alt + 3 Copies name, course, or instructor info

Have international students? Alt + 0 (zero) Opens City and State Fields for Custom Entry Can Type in anything in City..AND can enter a “Postal Code” w/o having to put into Zip Code Table Once you close the name form, it reverts to “normal” behavior..

Alt + Y To create an instructor record from a name record

A final Shifty Trick.. + F2 = 10/12/2016

A final Shifty Trick.. + F2

ACEware / Ed2Go Integration October 13, 2016 1:00 central

In Person (conference) Local training opportunities We encourage you to reach out and chat with us! Phone Email Listserv Forum Newsletter Facebook In Person (conference) Local training opportunities

Formal Training Opportunity! Making Data-Based Decisions November, 16, 2016 Baltimore, Maryland

Top Ten List of Things Every ACEware User Should Know! Our next webinar . . . Top Ten List of Things Every ACEware User Should Know! October 26, 2016 1:30 central