MARS Merit Appraisal Recognition Scheme HR Induction March 2010 HR-SMC 1

Table of Content Introduction Why a performance evaluation scheme? How is performance evaluated? What are the rewards? When is my peformance evaluated? Where do I find out more?

1.1. Introduction Meaning of “MARS”? M Merit A Appraisal R Recognition S Scheme

1.2. Introduction Purpose of “MARS”? What do we work for? Prestige of being at CERN? Satisfaction of a job well done? … YES! But also? REWARD! (among other things…)

1.3. Introduction Purpose of “MARS”? What is rewarded at CERN? How is work evaluated? What are the rewards? How and when are they granted?

2.1. WHY have a PERFORMANCE evaluation scheme? Opportunity to: Give direction / Set objectives Check that work is on the right track Improve poor performance if necessary

2.2. WHY have a PERFORMANCE evaluation scheme? Career evolution: Evolving functions Responsibilities Promotion Financial: Advancement (steps) Awards Opportunity to: Recognize results Grant Rewards

3.1. How is performance evaluated? REGULAR INTERVIEWS Performance Appraisal = opportunity for DIALOGUE Staff + Supervisor Not recommended! Recommended!

3.2. HOW IS PERFORMANCE EVALUATED? ASSESSMENT PAST: Review of work Reflection on Performance Measurement – assessing performance against agreed targets Feedback – information to staff on performance + progress Exchange of views – what happened? what support staff need? How to improve? + FUTURE: Objectives / Development / Improvement New objectives – for the year to come Training needs Actions – what actions need to be carried out by staff + supervisor

Promotion Functions Financial Awards Advancement Performance 4. WHAT ARE THE REWARDS? Semi-skilled Specialized Skilled crafts Skilled office work Technical Administrative Craftsmanship Higher Technical Higher administrative Technical Engineering Executive administration Scientific Engineering Professional administration Senior Staff AA A B C D E F G a b c 1 2 3 4 5 … Advancement Promotion Not systematic! Proposed in case of change of Functions Level of Expertise Level of Responsibilities Financial Awards Exceptional Services Award Cash award (1000-5000 chf) Paid in lump-sum Responsibility Award TEMPORARY additional responsibilities Monthly allowance (5%-10% salary) Advancement ANNUAL procedure Based on Performance Non-meritorious Meritorious Particularly meritorious Promotion Promotion

Performance Appraisal 5.1. When is my performance evaluated? 1st year at CERN: Probation period Stages How? When? With whom? What for...? Interview Staff member & Supervisor Start of contract (within 6 weeks) Objectives for 12 months (induction form) Evaluation Staff member & Supervisor discuss results After 6 months + After 12 months Performance Appraisal Supervisor completes report Staff member can comment MEPP: Mid/end probation report Reward Appointment confirmed! Possible salary increase Exceptional advancement

Appraisal (Evaluations in MARS form) Performance rating 5.2. when is my performance evaluated? ANNUAL Advancement & promotion Exercise Stages When? How? By or With Whom? Interview Staff member & Supervisor Jan-Feb each year Appraisal (Evaluations in MARS form) Supervisor & Group Leader Staff member can comment March-April each year Performance rating Non meritorious Meritorious Particularly Meritorious Department Head (consults GLs + HRA) April each year Advancement (steps) Periodic Exceptional Director General (consults DHs + HR) 1st July each year Promotion Salary Band change Career Path change Exceptional Career Path Extension Career Reviews If major change of functions

6.1. Where do I find out more? hr-guide.web.cern.ch/hr-eguide/mars Stages INFORMATION AVAILABLE Interview how, when, with whom...? HR Website: Dates Criteria Procedures Forms … MARS FAQ HRA / MARS Coordinator Evaluation Performance rating Advancement (steps) Promotion Career review - Documentation - Advisory bodies - WHO takes decision? HOW is it taken and WHEN?

Human Resources Advisor (HRA) 6.2. where to I find out more? Departmental MARS Coordinators & HRAs DEPT/UNIT MARS COORDINATOR Human Resources Advisor (HRA) BE L. Van Cauter-Tanner J.-P. Matheys C. Lehtinen DG C. Pettenati F.Rabier G. Guinot DGS E. Cennini EN F. Ziesler M. Dorn FP C. Ecarnot M-L. Falipou GS V. Marchal K. Fox HR P. Berry IT A. Silverman F. Licci-Ounnough PH N. Knoors C. Granier & M-L. Falipou TE D. Duret & G. Hobgen B. Delille 14

HUMAN RESOURCES DEPARTMENT 6.3. where to I find out more? HR classification & remuneration service ARIANA MORRIS SARA STAPPERS PETER BERRY AT YOUR SERVICE! ? HUMAN RESOURCES DEPARTMENT BUILDING 5 1st FLOOR Offices 5-1-019 / 5-1-024 15