Hazard Analysis of Routine Activities Development, Validation, Implementation and Enhancement for a Voluntary Protection Programs Center of Excellence (VPP CX) Capability for the Department of Defense Hazard Analysis of Routine Activities

Objectives After this training you will be able to: Understand the difference between hazard analysis and risk analysis Compare and contrast various methods for performing hazard analyses of routine activities Define the benefits of a JHA Identify how to address hazards using JHA Identify hazard mitigation controls Describe hazard prioritization Identify the role of Leadership in hazard analysis.

Purpose of Hazard Analysis A hazard analysis is the evaluation of the hazards associated with an employee’s work activity A hazard analysis focuses on “fixing” the system or root causes that brought the hazardous condition or unsafe practice into the workplace – Provides organized approach for the evaluation of a process – Identifies hazards, root causes and corrective actions. A hazard analysis attempts to incorporate “Safe Behavior” into the normal operating procedures.

Hazard Analysis Methods FMEA Fault Tree Analysis

Hazard Analysis Methods JHA JSA

Hazard Analysis Benefits The hazard analysis: – Increases employee hazard recognition and awareness – Standardizes operations based on acceptable safe practices – Identifies appropriate Personal Protective Equipment (PPE) – Facilitates formal documentation of employee’s knowledge of the job requirements. Why is JHA more effective than walk-around inspections? When used as hazard recognition, awareness, and training aids, JHAs help to set performance standards, assist in standardization of the operations based on acceptable safe practices and PPE, and provides a form of documentation regarding the employee’s knowledge of the job requirements.

Hazard Analysis for Management Management must: Identify hazards in the workplace that could result in injury or illness Evaluate the level of risk to help determine what controls to implement Select an appropriate solution to control the hazard and/or protect the employee.

Hazard Analysis for Employees Employees must understand hazard analysis/analyses is a VPP recognition requirement Employees need to be involved in hazard analysis/analyses from the beginning so: The process that is taking place is better understood The value of a change is seen by the employee.

Hazard Analysis vs. Self-Inspection

Job Hazard Analysis Consider drawing loose comparison to Six Sigma steps (DMAIC = define, measure, analyze, improve, control).   Maintain and publish appropriate records of the results of this employee involvement activity to demonstrate to all installation employees, management, and OSHA the effectiveness in eliminating hazards, reducing accidents/incidents/near misses, injuries or illnesses. Examples could include the number of new JHA’s developed, new hazards identified and controlled, etc. Using employees to help develop JHA’s increases awareness of hazards in the workplace and makes them more willing to use the controls put in place. Next we will discuss how to involve employees in a safety observation program.

Types of Work Place Hazards

Root Causes Potential causes of injuries include: Lack of knowledge Lack of physical ability Prior training that included unsafe practices Organizational and cultural perception of what is acceptable behavior Previously unidentified hazard Newly introduced hazard resulting from process or equipment change. “This is NOT an exhaustive list of root causes.  This slide is intended to emphasize that ROOT CAUSE ANALYSIS is part of the Hazard Analysis process.”

Addressing Hazards Elimination of a specific hazardous work process, or preventing it from entering the workplace, is the most effective method of control Hazards should be eliminated at the development stage Substitution should be used when a particularly dangerous chemical or work process cannot be completely eliminated.

Hazard Mitigation Hierarchy of controls to mitigate risk The “Control Measures” are recorded on the worksheet for each hazard that is identified. These controls may include procedures, practices, Personal Protective Equipment (PPE), etc. Refer to the Hierarchy of Controls at the right of the page. Example: Changing A Tire Step 1: Make sure the car is parked off the road and clear of traffic Hazard(s) Control Measure(s) Required Mechanical (struck by) Administrative: Check side and rear- view mirrors Use combination of one or more mitigation techniques.

Engineering Controls Engineering controls eliminate exposure to the hazard by: Isolating the employee from the hazard Improving (redesign) work area layout Substituting less hazardous product Modifying equipment. Engineering. Engineering controls directly eliminate a hazard by such means as substituting a less hazardous substance, by isolating the hazard, or by ventilating the workspace. These are the most reliable and effective controls. Protective Safety Devices. Although not as reliable as true engineering controls, such methods include interlocks, redundancy, failsafe design, system protection, fire suppression, and warning and caution notes.

Administrative Controls Administrative controls reduce employee exposure to a hazard by: Reducing the frequency of performing the hazardous task Rotating employees to reduce exposure time Training employees to recognize hazards and employ safety practices. (REFER TO PAGE 13) for definition of administrative controls -scheduling reduced work times in contaminant areas -employee training on hazard recognition and safe work practices Doesn't fix the hazard, but finds a way to work around the hazard. Looks at the degree of injury (minimal vs. serious) and reduces the seriousness. Looks at the exposure time of employees and reduces exposure time.

Work Practices Work practice controls include: – Workplace rules – Safe and healthful work practices – Personal hygiene – Housekeeping and maintenance – Procedures for specific operations.

PPE OSHA requires employers to utilize PPE to reduce employee exposure to hazards when engineering and administrative controls are not feasible or effective PPE alone should not be relied on to protect against hazards; other uses include guards, engineering controls, and sound manufacturing practices.

Evaluate Effectiveness Assess how well the JHA process is “fixing” hazardous conditions by: – Updating JHAs for routine and non-routine task – Ensuring JHAs were developed for all new processes – Conducting routine self-inspections – Examining Industrial Hygiene reports – Reviewing investigation findings for injuries and near misses – Following up on employee concerns. Incorporate evaluation into Annual Program Evaluation process. Sub-bullet 1:  Speaker’s note should provide suggestions for when, how often, triggered by what. (We’ll need to craft Speaker’s notes for this slide).

Hazard Prioritization Severity is the classification of deficiencies that indicate the level of harm caused by the hazard Probability is the extent to which something is likely to happen. Severity Mishap Probability A B C D I 1 2 3 II 4 III 5 IV

Residual Risk After controls are put into place, remaining risk requires appropriate level approval authority to accept risk to continue operation/process Approval authority is defined by organizational structure or by regulation Increasing level of approval hierarchy is required for progressively higher levels of risk.

Leadership Role Prioritize hazard analysis process based on risk Actively support employee participation in identification of work related hazards Monitor programs to address identified risks Create “fix the system” safety culture.

Summary In this section you learned about: The difference between hazard analysis and risk analysis Various methods for performing hazard analyses of routine activities The benefits of a JHA How to address hazards using JHA Hazard mitigation controls Hazard prioritization The role of Leadership in hazard analysis.

Questions?