Welcome This partnership meeting will cover information and the timetable for the opening of the new KCEPS

Context 3 to 2 Tier project background Primary schools expansion Building development Pupils performance and attitude survey Monitoring over 2 year period to ensure support is available

Transition project progress Other schools’ experience Pupils settled Temporary accommodation in place Building underway

Planning Full planning permission was granted on 6th November 15/00031/CCDFUL 19 Planning Conditions to be discharged e.g. drainage, landscaping, materials, community use Some conditions are pre-commencement e.g. construction management plan, archaeology, ecology Building Regulations approval has been granted

Site update Demolition and clearance as a separate contract: removes risk for main contractor Removal of excavated material off-site Separate planning permission granted (15/00041/CCDDEM) Completion scheduled: 11 December 2015

Previous tender process Bids received via Framework Limited response: timing? Significantly over budget (£1m+) Savings not forthcoming Value for money not demonstrated

New procurement process Re-tendered on the open market Removed risk items and updated tender package; not changed specification Closing date for bids was 5th November Bids being evaluated: legal parameters and commercial sensitivity Technical checks and clarifications

Construction Timetable Next 10 days: Contract award & initial meeting with contractor December: pre-start meeting & contractor mobilisation January 2016: start on site; major groundworks 44 week build programme End of 2016: practical completion & handover Spring 2017: available for occupation

Professional Team Lend Lease Consulting: project managers NCC / LGSS: project oversight & standards Peter Haddon Partners (pHp): architects Avus Consulting: mechanical & electrical BCAL: structural engineers Gleeds: quantity surveyors

Temporary Classroom for September 2016 Planning: permitted development Specification: includes toilets Timescales: install on site Easter 2016 Location: adjacent to the Horsa Hut Fit out includes IT and furniture

Communication and contact with school December 2015: pre-start meeting with the contractor Regular update meetings throughout with contractor and project managers Detailed discussions: materials, finishes, colours, furniture, IT Arrangements for September 2016 Decant arrangements and occupation plan Programme of visits to site for staff and pupils Contractor involvement to support the curriculum

Moving in to the new premises Phased move across or one start date? Staff familiarisation & training NCC assistance with packing and moving Site security and operation; insurance Legal transfer to Trust Have a clear out!

Community issues Construction Management Plan includes hours of working, deliveries & access, waste & debris, noise & public relations Site set-up and management Community Use Agreement Delivery arrangements for the mobile classroom: Easter 2016

Challenges Risks in every building project Allow contractor to deliver the contract Maintain focus on current education Communication with all parties Manage feelings & aspirations Delivering a £4.7m investment for King’s Cliffe

Next 10 days: contractor appointed December 2015: The timetable again Next 10 days: contractor appointed December 2015: Meetings with school, contractor & project team Pre-commencement activity on site January 2016: construction starts Easter 2016: mobile installation End of 2016: handover from contractor Spring 2017: available for occupation