Phasing and Maintenance Cost/Coverage SASD Ad Hoc Committee

Current Costs at Memorial Park 2015-2016 electric bill was $2,641.60. This covered the cost of 18 events in which the lights were turned on for 16 of the events. SASD used 3,302 kwh of electric at 0.80 cents/kwh. In general, for 16 events, SASD paid approximately $165.10 per use for each of the 16 events that required lighting. (2641.60/16=176.10666) Typically, only 3 events from SASD can be held at the park each week in order to maintain the condition of the grass. Youth football also uses the facility on the weekends. For example, if varsity football is home as well as middle school football that only leaves one day to work in Girls/Boys Soccer as well as Field Hockey. In which equality must be achieved in girls/boys sports played in the facility. With a new facility an unlimited number of games can be played on campus.

Current Costs at Memorial Park Maintenance Costs for SASD Fall & Spring Maintenance Costs Estimate 18 hours a week for 12 weeks to painting the football and soccer fields at Memorial Park 6 Hours a week painting the soccer lines for 10 weeks Fall Painting Hours-216 Spring Painting Hours- 60 276 Hours x $30.00 = $8,280.00 in wages $30.00/hour is for 2 men working for $15.00/hour We spend on average $6,000.00 per year on paint for SASD fields of which 70% of the paint is used at Memorial Park. Therefore we spend $4200.00 in paint at the park. Estimated Total Maintenance Cost is $12,480.00 Does not include the cost of electric. Total with electric $15,121.60 (4200+8280=12480), (4200+8280+2641.60=15121.60) Open Disclosure- We do practice on the soccer field behind Pizza Hut in the Fall and Spring sports seasons and we do pay to paint that field.

Current Costs at Memorial Park Contract Our annual contract to practice and play at Memorial Park and the field behind Pizza Hut is: 2015- $17,400 2016- $17,700 2017- $18,000 Our total estimated cost to play/practice at Memorial Park in 2016 was: $32,821.60 (15,121.60 + 17,700)

Typical Maintenance Cost for Multipurpose Turf Field Estimate per South Middleton School District Budget between $5,000-$7,000 annually for field maintenance Spring grooming (deep clean and decompression), $1,600 Hardness testing, $800 Adding infill rubber, $500 per bag plus $300 shipping, about 1 bag per year. (Plus installation) Fall grooming (deep clean and decompression), $1,600. Our goal is to establish a reserved fund to allocate money annually in preparation for a future turf replacement.

Typical Maintenance Costs for Multipurpose Turf Field-Shippensburg University Annual cleanings to include deep tine grooming, inspection, enzyme application, and g-max testing costs approximately $4,000.00 Annual Contracting costs to clean the unit is approximately $4,000.00 $8,000.00 to maintain one turf field *The cost to purchase the maintenance equipment has already been factored into the total cost estimated by the feasibility study.*

Phasing Possibilities and Corresponding Cost “Bare Bones Model” This model is based on the idea that if the primary structures and corresponding necessities are budgeted for initially, money can continued to be raised and additional structures can be added as money is raised. This would include building permanent structures such as concessions, bathrooms, team locker rooms, and official/referee room in phases 2 and 3. Plan Outline- Phase 1 Two turf fields with lights Score board Bleachers- decreased estimate to 1500 home seats and 750 visitors seats (Stadium Seating) Portable Bathrooms Required excavation, paving, sewer, water runoff, etc.

Phase I Estimated Costs Stadium Costs Prep for Synthetic- $25,000 New Turf w/shock pad- $500,000 Stone Base/Drainage- $200,000 Perimeter Curbing- $25,200 Football Goals- $15,000 Score Board- $50,000 Home/Away Bleachers- $615,000 Press Box- $53,000 Lighting- $380,000 Perimeter & Internal Fencing- $80,000 Decorative Fencing (Entrance)- $11,000 Concrete Walk at Entrance- $71,250 Asphalt around field- $130,000 Stadium Ticket Booths- $40,000 * TOTAL…………………………………….. $2,195,450 *Ticket booths could ultimately appear in Phase II if necessary

How did we decrease the cost of Stadium? (From feasibility study) Cut the size of the stadium from 3000 seating capacity to 2,250 seats. Estimated proportionate cost from $820,000.00 to $615,000.00 Eliminated a 6,000.00 cost of Delay of Game Timers and would plan for this addition in Phase II or III Saved a total of $211,000.00 in Phase I of the stadium by decreasing the size to 1500 available seats on the home side and 750 seats on the visiting side. Original estimate based on feasibility study was $2,365,603.50 *Memorial Park currently offers a total of 1,764 seats 420 for visitors and 1,344 seats for home fans New Facility would add an additional 500 seats

Phase I Estimated Costs Second Turf Field Costs Prep Ground $25,000 New Turf w/Shock Pad $500,000 Stone base/drainage $200,000 Perimeter Curbing $24,000 Lighting* $380,000* Bleachers $70,000 External/Internal Fencing $50,000 Asphalt $21,000 Retaining Wall $30,000 Stairs from Track $24,000 Relocation of Track Events $52,000 TOTAL……………………………………………… $1,376,000 *Lighting for secondary field could potentially occur in Phase II.

Phase I Estimated Costs Necessary Facilities Expenses E & S Controls $45,000 Sanitary Sewer System $30,000 Water Distribution $20,000 Earth Work & Excavation $100,000 Storm water Management $250,000 Site Demolition $20,000 Pavement/Associated Improvements $350,000 Site Lighting $116,000 Landscaping $15,000 Misc. Site Improvements $35,000 TOTAL………………………………………………. $981,000

Other Costs to Consider In the feasibility report, $1,994,596.28 is estimated to cover the costs of: Mobilization (5%) Bonding & Insurance (2%) Maintenance & Traffic (1%) Testing & Miscellaneous (2%) Contingency (10%) Design & Approval Fees (5%)

Other Costs to Consider Scaled Percentages for 1 Stadium Only 3,176,450.00 is the total cost for the stadium plus other necessary expenses (2,195,450 + 981,000) Mobilization (5%)…………………………………………… (3,176,450*.05= 158,822.50) Bonding & Insurance (2%)……………………………… (3,176,450*.02= 63,529) Maintenance & Traffic (1%)…………………………… (3,176,450*.01= 31,764.50) Testing & Miscellaneous (2%)………………………… (3,176,450*.02= 63,529) Contingency (10%)………………………………………… (3,176,450*.10= 317,645) Design & Approval Fees (5%)………………………… (3,176,450*.05= 158,822.50) TOTAL……………………………………………………………… $794,112.50

Phase I Estimated Costs Only 1 Stadium Total at Prevailing Wage………………….. $3,969,562.50 (2,195,450+981,000+794,112.50) This does not include the cost for permanent structures such as concessions, restrooms, or a halftime meeting room. This eliminated purchasing delay of game timers in phase I as well. It also does not include the cost for portable features such as portable bathrooms, maintenance/upkeep of portable bathrooms, temporary concessions, etc. Total Minus Prevailing Wage…………… $2,778,693.75 (3,969,562.50 * 0.30 = 1,190,868.75) (3,969,562.50-1,190,868.75= 2,778,693.75 )

Total Cost Analysis 2 Turf Fields $2,195,450.00 + $1,376,000 + 981,000 = $4,552,450 (Total for 2 fields & Expenses) Mobilization (5%)…………………………………………… (4,552,450*.05= 227,622.50) Bonding & Insurance (2%)……………………………… (4,552,450*.02= 91,049) Maintenance & Traffic (1%)…………………………….. (4,552,450*.01= 45,524.50) Testing & Miscellaneous (2%)…………………………. (4,552,450*.02= 91,049) Contingency (10%)…………………………………………… (4,552,450*.10= 455,245) Design & Approval Fees (5%)…………………………. (4,552,450*.05= 227,622.50) GRAND TOTAL Prevailing Wage (4,552,450 + 1,138,112.50).. $5,690,562.50 GRAND TOTAL Minus Prevailing Wage (-1,707,168.75)…… $3,983,393.75

Costs to Consider for Phase II Permanent Structure Cost- Stadium Team Room $275,000 Stadium Concessions/Restrooms Home $483,000 Stadium Restrooms Away $256,250 Multi-purpose Field Restrooms $225,000 Relocating Existing Storage at Multipurpose field $15,000 TOTAL………………………………………………………………….. $1,254,250 Total minus prevailing wage (-376,275)……………… $877,975

What about Bathrooms & Food in Phase I? Portable Bathrooms provided by Chamberlain & Wingert Currently charging approximately 70.00/month/bathroom. Per a phone conversation on 7/5/2016. Assuming we would need approximately 15 bathrooms to meet code for the stadium we are looking at $12,600 a year for portable bathrooms at the facility. This is how Lower Dauphin began their facility bathrooms until funds were raised to build permanent structures. Let’s get creative! Initially until further funds become available, concessions will have to occur from a portable shed. An 8 x 18 portable Vinyl Shed is approximately $4,000.00 An additional $16,600 can be added to the phase I cost to cover bathrooms and a concessions facility.

Ideas to Consider There are some estimated costs that could be considerably lower. One example includes: Scoreboards- We have budgeted $50,000.00 for one scoreboard at the stadium. Online sources have indicated, one scoreboard to include what is currently displayed at Memorial Park Stadium can be purchased for a minimum of $10,000.00 (http://www.varsityscoreboards.com/scoreboards/football-scoreboards.html) We could decide on a standard score board or purchase a scoreboard that will advertise thus the scoreboard will eventually pay for itself. Phase I could essentially be broken down into even more detail such as forgoing lights on the secondary turf until Phase II. This would decrease value by $380,000.00. **If 2 turf fields were to be built on SASD property then the cost to maintain the 2 fields (soccer field, practice football field) that are currently maintained on SASD property would be eliminated because they would no longer exist. This saves cost for man hours & maintenance (mowing, weed/feed, watering, painting, etc.) and allows maintenance staff to work on other projects on campus.**

Comparison Item Memorial Park New Athletic Facility Savings/Benefit for SASD Annual Contract $18,000 (2017) $0.00 +18,000 Concessions* Profit goes to Lions Club 33,000-35,000 (two year cycle) +33,000 * Annual Maintenance $12,500 for Park and “Pizza Hut” field $10,000-$12,000 to annually clean 2 turf fields +500 to 2500 Ticket Sales at Varsity Football Games (Sold Out Facility) $8,820/game (1764 x $5.00) $11,250/game (2250 x $5.00) +2,430/game +12,150/5 home games Electric 2,640.61 for 16 events Unlimited # of events -/+ ** *Numbers estimated from Greencastle Baseball Boosters. Booster representatives indicated that if the ‘rival/good’ games are at home they make around 20,000/year and if the ‘good’ games are away they make between 13,000 and 15,000/year for Varsity Football Games Only. Does not include soccer, field hockey, JV, middle school, etc. **Current electric figures can not be based off of rates at Memorial Park as lighting at a new facility would be more energy efficient due to change in technology.

We are talking opportunity! For 5 home Varsity Football Games on average it may be possible to make $16,500.00 each year off of concessions. It is possible to make $12,000.00 in ticket sales. Possible Total of $28,500.00 in sales in only 5 football games! This does not include profits that can be earned for soccer tournaments, field hockey tournaments, Band Competitions, etc. Band Competitions would be possible at our facility. September 17, 2016 Gateway High School in Monroeville, PA will host a band competition. Last year general admission was $23.00/day. Attendance at the preliminaries and finals was an additional cost. If 500 people attend in one day that is a $11,500.00 sales. https://www.musicforall.org/what-we-do/boa-marching-championships/ticket- information The potential for growth and money to be generated for our school district is endless.