Effective Presentations JENNIFER JOHNSON SOUTHEAST EVALUATION ASSOCIATION ANNUAL WORKSHOP FEBRUARY 27, 2017

Three Key Components to Effective Presentations Organized, easy-to-follow content Clear, attractive visual aids Professional and persuasive delivery

ORGANIZED CONTENT

Factors That Guide Length and Detail How much time do you have? Who is your audience? What message or information do you want them to walk away knowing or doing? What technology is at your disposal?

Overview Slide Introduce yourself OR thank the individual who introduced you Provide an overview of your presentation Tell them how long the presentation will be Do you welcome questions throughout or want to wait until the end?

Message Slides Organize presentation into categories and title slides with the categories E.g., Background, findings, and recommendations Only present the key points Can change order from written report

Message Slides (continued) Summarize your take away message with a sound-bite slide Conclude with a Questions slide at the end Provide contact information on final slide Use a maximum of one slide per minute

SLIDE LAYOUT & PRESENTATION TECHNOLOGY

Keys to Good PowerPoint Graphs/Charts or Pictures Back-up plan/Handout of slides Attractive slides without being distracting Appropriate timing match between number of slides and time available

Unattractive or Hard to Read Slides Certain colors do not present enough contrast Or they can just be hard on the eyes Colors and shading should have meaning and emphasis that are apparent to audience OR should be systematic 10

font size is important Distracting Slides Slide layout and design and use of clip art and photos can distract the audience Font choice or too many fonts can also distract Too much text font size is important

Community Health Improvement Plans Jefferson Priority Areas Cardiovascular Disease – high cholesterol, hypertension, obesity, physical activity, and stroke Chronic Disease – breast, cervical, and prostate cancer Healthy Babies – breastfeeding, low-birth weight, preterm births, and WIC clients Heart Health Plus – hospitalizations due to heart disease and tobacco-related cancer deaths Teen Pregnancy Madison Priority Areas Healthy Babies – breastfeeding, low-birth weight, preterm births, and WIC clients Heart Health Plus – hospitalizations due to heart disease and tobacco-related cancer deaths Obesity – BMI and healthy pre-pregnancy weight Sexual Risk Avoidance – chlamydia

School Health Services Health Education Nursing Assessments Referrals and Consultations Screenings

Clinic Services Communicable Disease Control Dental Services Tuberculosis Control Detection/Education/Treatment Case Management/Follow-up Dental Services Comprehensive Treatment for Children and Adults Sealant Program for Children Dental Mobile Unit Immunizations Childhood Adult Rabies Influenza HIV/STDs Prevention Diagnosis Treatment and Follow-up Primary Care Adults and children Women’s Health Birth Control Pregnancy Testing & Counseling Prenatal Care Breast & Cervical Cancer Screening Pap Smears Breast Exams Vital Statistics Birth and Death Certificates

Clinic Services Communicable Disease Control Dental Services Detection, education, treatment, and case management and follow-up Dental Services Immunizations HIV/STDs Prevention, diagnosis, treatment, and follow-up Primary Care Vital Statistics Birth and Death Certificates

PROFESSIONAL DELIVERY

It Pays to Be Organized Have papers in notebooks or stapled Have your thumb drive back-up and any back-up handouts Have a bottle of water or hard candy Arrive early

Professional Delivery (continued) As you begin your presentation If appropriate, address the chair or leader and the larger audience Provide an overview and how you will manage questions Thank your audience

Professional Delivery (continued) During the presentation Make eye contact during the presentation Monitor if there are questions throughout Do not run over your allotted time Stay positive and focused

Reading Slides One of the most annoying things that you can do is read a slide directly to your audience It makes listeners wonder why the presenter bothered to make a slide Did I mention that this is really annoying and if it goes on for too long, you can totally lose your audience? This means you have to practice, practice, practice… and practice some more!

Answering Questions Questions = Opportunity Allows you to elaborate, provide further detail, or repeat messages Understand and address the question Two good responses when appropriate “I don’t know.” and “I’ll get the information.” Is it really a question????

What to Do If . . . You are asked to shorten your presentation Think this through ahead of time If you have properly organized your presentation, it should be no problem Skip PowerPoint if necessary – refer to handouts Be gracious and accommodating

What to Do If . . . Someone refers to data that contradicts your study If appropriate, state that you are not familiar with the data but would be happy to look at it If you are aware of the other data, briefly explain why your information differs and why it is credible

What to Do If . . . You are nervous

Questions? Florida Department of Health Jefferson County 1255 W. Washington Street Monticello, Florida 32344 (850) 342-0170 Jennifer.Johnson@flhealth.gov Florida Department of Health Madison County 218 SW Third Ave Madison, Florida 32340 (850) 973-5000 Jennifer.Johnson@flhealth.gov