Partner Financial Report Stefan Nyström, Managing Authority September 29th, 2016 – Akureyri, Iceland

List of Expenditure First tab used for summarizing partners work packages etc. 2 nd tab list of expenditure

List of Expenditure Each partner enters their expenditure for the reporting period under the relevant budget line. In the first Partner Report, partners are expected to enter their expenses on a transaction level, i.e. one entry per expenditure.

List of Expenditure

Contribution and Forecast

Match Funding In-Kind (Public or Private) Demonstrating an in-kind contribution as a certified cost will not generate ERDF or ERDF equivalent funding unless actual costs have been reported by the project partner. The cost will not show in the main ledger but the value of this in-kind contribution should be verified by the partners FLC. For contribution other then In-Kind then only private external contribution needs to be verified by FLC:s (compare reported amounts in eMS compared to main ledger). Beneficiary match funding Calculated and not a transfer of cash.

Attachments

Attachments  The following supporting documentation is expected to be submitted together with the Partner Report: Transaction list in Excel or other spreadsheet, matching the list of expenditure Signature Template - signed by legal representative for the partner organisation and scanned.  

Attachments Click on the + Upload button to add new attachments.  Please do not upload attachments bigger than 2 MB!

How to submit Save report Check saved report Your partner contributions must match exactly the targeted value! Look in the contribution tab and note the target amount. Nothing else than that amount could be entered.

How to submit Next step Submit When the report has been submitted it becomes visible for that partners FLC.

FLC Every project partner has a First Level Controller (that is approved by the National Controllers in countries with de-decentralized systems). FLC’s should register themselves in eMS. MA gives FLC’s user rights and connect them to the correct projects

Centralized vs De-centralized System Sweden Centralized Iceland Centralized Ireland Centralized Northern Ireland Centralized Scotland Decentralized Faroe Islands Decentralized Greenland Decentralized Norway Decentralized Finland Decentralized

First Level Control (FLC)-What do they do? The FLC checks that the project costs are following the EU- and NPA eligibility rules and National rules Should also check if Private external contribution is correctly declared in eMS If necessary, a request for additional documentation FLC Checking project expenditure in accordance with the Eligibility rules On the Spot visits Reporting Irregularities FLC Certificate & Report/ FLC checklist

Finalizing FLC work Pdf version of FLC control checklist (upload in the attachment section) Issue Certificate/Report and Checklist within two months

Thank you for listening Managing Authority Programme Director: Annika Blomster Annika.blomster@lansstyrelsen.se Programme Controller: Linda Wormö Linda.wormo@lansstyrelsen.se Stefan Nyström Stefan.nystrom@lansstyrelsen.se