Pickard Oaks Homeowners’ Association, Inc. Annual Meeting December 5, 2016

Meeting Agenda Introductions 2016 Year in Review Financial Report and Budget Election of Directors Property Manager’s Report Other Business

Introduction 2016 Board Members: Property Manager - CAS: Carrie Anne Orlikowski - President George George - Treasurer Hua Liu Betsy Newton Property Manager - CAS: Todd Petherbridge AMS ® CMCA ® 919.403.1400 x1204 Todd@casnc.com

POHA Mission The mission of the Pickard Oaks Homeowners Association is to maintain and improve the value of our real estate investment, within a friendly and comfortable upscale neighborhood.

Reviewing 2016

DOT Entrance Construction Roadwork to start at year end, probably Small permanent easement required to be sold to the Town at that time Larger temporary easement required to be sold to the Town for the purpose of storing equipment, etc. Signature Oak Trees will be protected The Board believes that all of our costs will be amply covered Complete clean up and restoration will be done after the roadwork is completed

Security Safety and Security – CALL 911 Specific security advice is posted on the Pickard Oaks Website – pickardoaks.org Be alert. Leave an inside light on. Keep your doors, windows, and cars locked Alarm systems are a good idea Away? Use Police House Check – See www.pickardoaks.org

Parking

Parking and Rules Do not block mailboxes Minimize parking on our streets, or the Town will implement one side parking The streets of Pickard Oaks may not be used for long-term storage (more than two weeks) Each home has a garage and driveway, providing enough space for at least two cars.  -- Don’t block sidewalks

Maintenance Activities - 2016 Painted “B” 22 units Baker Roofing Roof inspection and repairs on all “B” units Mailbox inspection and maintenance Volleyball court maintenance Installation of two new horseshoe pits Cleaned gutters (3 times) Dog facility management Front yard focus for improving appearance Improved mulching process/quality

Landscape Service John Sands 919.730.5954 2016 Projects: Installed plantings to define property lines Fertilized signature oak trees at entrance Pruning and maintenance of new trees New LED entrance lights

Dues Status & Sales As of November 30, 2016 the total delinquencies were $862.00. This is 0.0645% of total annual dues. There have been 10 sales in 2016. Seven year average turnover.

Financial Report 2016 Monthly Expenses, Per Unit: Admin/Prof. Expenses 2016 Budget Projected Actual Admin/Prof. Expenses $ 3 $ 2 Landscaping and Grounds $ 66 $ 69 Insurance and Termites $ 30 Management Fees $ 17 Repairs and Maintenance, Utilities $ 16 $ 18 Sinking Fund Obligation $ 42 $ 43 TOTAL $174 $179

2017 Budget Monthly Expenses, Per Unit: Admin/Professional Expenses $ 2 Landscaping and Grounds $ 66 Insurance and Termites $ 32 Management Fees $ 18 Repairs/Maintenance/Utilities Sinking Fund (Privacy fences, painting, roofs & gutters, and barn) $ 42 TOTAL $178

The Board Expiring Directors – Thank You! George George - Treasurer Open Nominations for Board of Directors George George Nominations from the floor Election

Management Plan - 2017 Improve access to homeowner accounts and community information Community inspection (porches, mailboxes, pickets, screens, entrance lighting) Improve driveway separator appearance Painting and Roof maintenance of “C” units Community Rules – Educate and enforce homeowner obligations Serious fines for rules violation Prune for security and appearance Continue to accommodate Town Special Use Permit

Insurance POHA Insurance Agent - Arthur J Gallagher For certificate of Insurance call: 704.602.3827 Contact: Monica Haggart: Monica_Haggist@ajg.com The POHA insurance covers structural damage, subject to a $5000 deductible (which is homeowner responsibility). Your personal insurance: Insure your home contents, betterments, and POA deductible of $5,000. Your insurance form HO-6.

Committees Seeking Volunteers for: Garden Steward Social Gatherings Neighborhood Watch Recreation Coordinator

Neighborhood Watch We need active neighborhood feedback for security and property value improvement Be alert. Specific security advice is posted on the Pickard Oaks website – pickardoaks.org Trouble? – CALL 911

Homeowner Expectations Help your neighbor by moving/protecting newspapers, and packages Keep both trash cans OUT OF SIGHT except on the day of pickup Keep your property neat, even in back RULE: No exterior changes (appearance or structure) without Board approval -- Call Property Manager 919.403.1400 x1204

Friendly Reminders Dogs – Clean up after your pet. Carry away waste to YOUR trash can Window Screens are required Water the driveway separators and “fragile” bushes, plants, & trees

Communication www.pickardoaks.org Attend Neighborhood events Frequently, talk with your neighbors Update your e-mail address with CAS E-Mail Todd at CAS todd@casnc.com Call if you don’t have e-mail 919.403.1400 ext. 1204 Todd will communicate with the Board 24 Hour CAS Emergency number 919.403.1400 option 3

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