Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   RFP BOILER FLUE GAS ANALYSES TUNING 2017 AUGUST 9, 2017 ROBERT KUHN SR. BUYER 14 11

Welcome and Introduction Robert Kuhn, Sr. Buyer Eric Karteczka, Carol Dargin Other University Attendees Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for RFP Boiler Flue Gas Analyses & Tuning We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before Service

Calendar of Events Mandatory Pre-bid meeting - August 16, 2017 Questions due to Procurement & Strategic Sourcing - August 21, 2017 - 12 Noon Delivery of Proposals - August 24, 2017 by 4:00 pm Evaluation of Proposals - Week of Week of August 28, 2017 Announcement of Selected VENDOR - Week of This is for a three-year agreement with the option to renew for an additional two years. The initial term ends on September 30, 2020 Readiness for Service/Contract Commencement - Week of Service

Submission of Proposals Proposals are due August 24, 2017 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 35 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work Project Requirements and Specifications:   Vendor will perform flue gas analysis both in the beginning of heating season and again in the winter or high load demand on each boiler listed. The first round will begin November 1 and be completed by December 15, 2017. The second round will begin January 15 and be completed by February 28, 2018. Please include, in your bid, the cost for minor parts that are required for proper tuning (examples: cam spring, actuator arms, linkage, set screws, etc.), these items will be replaced on the spot by the selected vendor during the tuning process. Analyzers, and other test equipment must be approved, calibrated, and recalibrated at intervals following industry best practices. Reading will be taken and provided to the university both before and after burner adjustments are made.

Scope of Work Adjust each unit, as required, to optimize fuel/air ratio following industry best practices and abiding all relevant laws and codes. Check and adjust, if required head, natural gas pressure, at high fire to ensure burner is matching stamped rating – Elbow pressure   Minimally the following reading will be taken and provided: O2 Level Excess Air CO2 Level NOX Level CO Level Gas Supply Pressure Regulated gas Pressure Gas Manifold pressure Stack Draft Stack Temperature. Thermal Efficiency of boiler Steam Pressure Ambient air temperature Feed water temperature Feed water pressure

Scope of Work   Completed forms (supplied by vendor) will be provided to WSU for record keeping purposes. Completed form will be given to AD’s electronically with hard copies furnished upon request. All readings taken pre-tuned up and post tune up to be recorded and turned over to WSU. A sample form will be provided as part of the bid package and must comply with DTE’s rebate program. Preference may be given to vendor(s) who are trade ally with DTE, and if WSU choses to participate in the rebate program vendor will complete all paperwork to receive rebates.

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://go.wayne.edu/bids If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, Email; ac6243@wayne.edu A copy should be submitted to leiann.day@wayne.edu, Associate Director of Procurement, Email; Leiann.day.@wayne.edu Do not contact the Facilities Operations - Engineering, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11