EMIS FY 11 Changes Presented by: Linda A. Pohto – ESMOC State Software Development Team – eSIS Student Services Coordinator – eSIS EMIS Teresa Williams – SSDT/NWOCA Director of Student Services/EMIS

Overview General Student Changes Special Education Changes Assessment Changes Career Tech Changes Course Related Changes Processing Changes Other Changes 2

New Admission Reasons For PS and KG students who already have SSIDs Early Childhood students, less than 3 Only used by Ohio Department of Health Value = 8 Student previously enrolled in Early Childhood Used by district Student will have an SSID assigned by Ohio Department of Health programs Value = 9 3

eSMOC SSID form ESLEM01

Community Schools - Dual Enrollment Allowed for students who wish to enroll in resident district for CTE program Does not apply to JVSD or any other district compact Community school will still serve as ‘resident’ district for reporting of IEP, test scores Resident district reports the same as a contract CTE provider would report data 5

Community School - Dual Enrollment Resident providing CTE program Uses “L” as the How Received Received from IRN is that of a community school Percent of time must be adjusted Community School Uses “CR” as the Sent to Reason Sent to IRN is Legal District of Residence 6

Student Race/Ethnicity Changes were published in FY10 Manual Now found in Chapter 2 of FY11 Manual USDOE required ODE only requires this for students, but other Federal collections (non-ODE) may require it for staff Updates in USPS for staff The data can be recollected for all students 7

Student Race/Ethnicity The data must be recollected for all new students Any student with admission date after July 1 regardless of reason Flip in district of residence Break in enrollment; withdrawal & readmit Open enrollment that moves into your district New enrollment at JVS or Career Tech 8

Student Race/Ethnicity For most purposes ODE will use the Summative Racial/Ethnic element on the Student Demographic record If not recollected, this value will be the same as it was in FY10 If recollected, will be derived based on new element and record GI090 eSIS > ‘Race’ field on Basic Student Demographics EMISFFE – Enter on GI record 9

Student Race/Ethnicity New element on student demographic; Hispanic/Latino Element Y = Hispanic/Latino N = Not Hispanic/Latino * = Not recollected GI580 eSIS > ‘Ethnicity’ field on Basic student demographics screen EMISFFE – Enter on GI record 10

Student Race/Ethnicity Basic Student Demographics STU105 11

Student Race/Ethnicity New record type Student Demographic Race Detail (GJ) Can further define Summative Race Element Not all students will have this record Enables reporting of more than 1 race Options are similar to the old Race values minus the Multiracial and Hispanic eSIS > Basic Student Demographics > Pop-up box for details; details create GJ record for EMIS EMISFFE – Enter on GJ record 12

Student Race/Ethnicity Basic Student Demographics STU105 13

Student Race/Ethnicity Aggregations will check for valid combinations based on table in EMIS Guide, Chapter 2 See next slide All errors will be at the fatal level 14

Student Race/Ethnicity 15

Misc Student Changes Grad Only must now include a valid SSID Added a new program code Closing the Achievement Gap Fiscal year started 9th grade no longer reported in October Year-end only element OAT now is OAA 16

Graduation Only - EMIS192 Grad Only now includes a valid SSID

Special Education Changes Updates to LRE definitions on Outcomes Update due to federal change Released/announced in the spring Affects Pre-school students only IE51, IE53, IE55, IE56 If new values not used in FY10 “N” when reporting an IEP that will still be effective on Dec.1 Use FN270 to override If old values are still in place on GE and FN270 is not completed, the student will fatal on ODE reports 18

PS Outcome change Special Education Lite > More (SED900)

Special Education Changes LRE override field FN270 – Word of caution ODE will not allow districts to use this field for missed IEP reporting as was allowed in FY10 For FY11 Field will only be allowed to update an IEP already on file at ODE 20

Assessment Changes The usual Industry Assessment Updates Annual Tech Assessment Updates CTE Teaching Portfolio GY records Allows up to 3 digits OTELA Summary Scores GF records No longer report the Comprehension & Composite values 21

ASQ/SE and ECE Programs Additional students must be given ASQ/SE assessments GS records More students (non-handicap) must be given test and reported Report ECE students new to program for FY11 Report all ECE students in FY12 Only required to administer additional tests in Fall window Those with non-handicap reported only in “K” 22

Career Tech Changes Deleted Program Code 305005 CTE Program of Concentration Element added to FN record Must enter primary program where student is a concentrator “N” reported only FN290 Tech Prep Completer was moved from GN to FN record Student is a completer not a course the student takes Tied to CTE major Y/N value FN280 Once a student is identified as a CTE concentrator, the student is a CTE concentrator for the rest of his/her schooling 23

CTE Program of Concentration Student EMIS Detail Screen > EMIS Detail 3 (STU186)

Tech Prep Completer Student EMIS Detail Screen > EMIS Detail 3 (STU186)

District CTE Tech Prep Consortium Mapping Record New DC record type Required by all districts operating a CTE tech prep program If your district has VT or VP Curriculum codes, this record is required Used to connect a district or building Tech Prep program to a Tech Prep Consortium 26

CTE Tech Prep Consortium Mapping Mock up of future screen

Course Changes Advanced Placement values added to the Curriculum Options Element AP = Regular course Advanced Placement VB = CTE Advanced Placement Crosswalk in chapter 3 of Guide Added new CTE Tech Prep Anchor to Curriculum Options Element VP = CTE Tech Prep Cooperative Program Anchor 28

Course Changes New Codes for Courses; continued OC New Curriculum Value Expert contracted from Outside Company/Organization for Credit Flex Contract with organization not an individual Do not have to report any instructor Use all 9’s Not evaluated for HQT status Additional guidance on Credit Flex still to come from ODE 29

AP VB values added to Curriculum State Specific Course Maintenance (SROH050)

Course Changes New Codes for Courses CI = New delivery method Computer as Instructor Staff member provides no instruction Staff member records grades only To meet certification checks, must have Certification but not required in area of course Course is not evaluated for HQT status 31

Course Delivery Method CI- Computer as Instructor State Specific Course Maintenance (SROH050)

Course Changes Deleted Other Science subject code Replaced in FY10 with more specific codes Appendix C - CTE subject code updates HQT IRN is not reported at Year-end; clarification only HQT IRN must be a building IRN if a traditional district and not a contract staff member For Curriculum values of PI, PS and OC, can report actual IDs, but must report CI and CK as well 33

District Reporting Changes ITC IRN must be reported on DQ record Element for K, N and H reporting periods All entities will have to report a district record with this value DQ270 If district reports an ITC IRN that does not match the OEDS ITC IRN, all district submissions will fail at ODE until corrected ITC IRN’s listed in Chapter 4 34

December Reporting Cycle December reporting cycle is eliminated All data previously reported in December is moved to October FN270 was December only element Now October only element If a student enrolls after Count Week and has a disability on December 1 Student must be reported as part of October 35

Data Submission Requirements October “K” Reporting Will be processed using aggregation routines Processing opens the weekend of October 15 with weekly submissions Closes 1 week earlier than usual due to federal requirements for data transfer; Closes January 21 Data Submission requirements posted on ODE web site Verify access to web reports via NWOCA Verify access to SDC 36

Changes to Look Forward To Watch Appendix Z updates FY12 changes are beyond are posted here Implementation of EMIS-R Revised Building record reporting One record will be required for each grade level in a building 37

Changes to Look Forward To Assessment changes Records reported to ODE will be restructured SOES Data will be reported via monthly EMIS reporting cycles Funding will be based on EMIS data reported, not what is in SOES Flags only will remain in SOES 38

Questions 39

EMIS FY 11 Changes Presented by: Linda A. Pohto – ESMOC State Software Development Team – eSIS Student Services Coordinator – eSIS EMIS Teresa Williams – SSDT/NWOCA Director of Student Services/EMIS