%#&()#&)@(!!_ TRAC REVIEW April 2017

WHAT IS TRAC? Technical Review, Assistance, and Compliance

WHY Do we have to do TRAC? Accountability in the classrooms OCTE ensures State will not lose Federal Perkins Grant $$$

What does trac mean to us?? ~$165,000 (more in future years) 12%-15% of our CTE budget Loss of at least 2 programs

How does navigator fit into this? www.ctenavigator is the web portal that collects data needed for TRAC

How does navigator fit into this? Allows OCTE to conduct “desk audits” from Lansing Permanent data collection site

How does navigator fit into this? It is where you will find: CIP Self-Review Gap Analysis Standards Other information and resources

Shut up, Rookie! It’s not close to half as bad as it used to be!! Why is this so hard ? Shut up, Rookie! It’s not close to half as bad as it used to be!!

LET’S GET THIS PARTY STARTED …

(CTE home page>Instructor Resources) Things you should know There is a bunch of templates available on the SJCISD web site (CTE home page>Instructor Resources)

Go to www.sjcisd.org

Smart Tip: Bookmark this page

All documents must be uploaded as Adobe PDFs Things you should know All documents must be uploaded as Adobe PDFs

Auditors want you to block out all student names Things you should know Auditors want you to block out all student names

C10_AdvisoryMinutes_Fall2016 _Marketing_Muffley Naming convention C10_AdvisoryMinutes_Fall2016 _Marketing_Muffley

“Out with the old, in with the new…” Things you should know “Out with the old, in with the new…” Don’t keep your old files in Navigator

Make TRAC documents Google docs. SMART TIP Make TRAC documents Google docs. Save in Google Drive folder (link was sent to you last week) Bookmark the link to the folder

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

Profile Page Most info in profile can be left blank Info that is necessary is highly important

v v v Teacher Certification Professional License v

Profile Page Name needs to be exactly as it is in MOECS. It takes 24 hours to upload. If for some reason it does not upload, you will need to manually upload teaching credentials. If you have industry certifications, manually upload them here.

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

C0 1 – Teacher certifications Evidence to show: You are State-certified teacher You are certified as a professional (when applicable)

C0 1 – Teacher certifications TEACHER-HELD CERTIFICATIONS DISTRICT-HELD AUTHORIZATIONS Interim Occupational Certificate (IOC) Renewable Occupational Education Certificate (OEC) Renewable Secondary Education Certificate + Endorsement Annual Occupational Authorization (AOA) Annual Occupational Authorization – College Instructor Annual Occupational Authorization – Pilot Annual Occupational Authorization – Credit Track

C0 1 – Teacher certifications We need to show: You are certified as an instructor You are certified as a professional (when applicable) Teacher Certification Professional License

C0 1 – Teacher certifications Professional License Needed for Auto, Building Trades, MedOcc, Welding, etc. Other Certifications, Licenses If it pertains to your industry Scans to .PDF from copy machine

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

2 down, 5 to go …

C0 2 – Professional development Your self-documented PD Record District Provided PD Record (Self-documented Evidence)

C0 2 – Professional development Go to Instructors’ Resources bookmark

MAKE A COPY FOR YOURSELF Smart Tip: MAKE A COPY FOR YOURSELF (Save it in your Google Drive folder)

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

C0 6 – Advisory Committees See “Advisory Committee.ppt” on web site [Instructors’ Resources page]

C0 6 – Advisory Committees INVENTORY LIST

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

C10 – Program standards BREAK TIME!

C10 – Program standards GAP ANALYSIS

C10 – Program standards GAP ANALYSIS Check it year to year Rename with current year

C10 – Program standards Class syllabus Separate syllabi for first & second year (preferred) or note differences under appropriate topics. Will not support teaching the same class to the same student twice.

C10 – Program standards Class syllabus Duration of class Hours/day 1-year or 2-year Class Description Does it match standards? Segments?

C10 – Program standards Class syllabus See Class Syllabus Checklist at www.sjcisd.org, CTE Instructor Resources Page

C10 – Program standards Program design (SEGMENTS) WHAT YOU NEED TO KNOW ABOUT “SEGMENTS”

C10 – Program standards Program design (SEGMENTS) It’s about YOUR academic integrity ...

C10 – Program standards Program design (SEGMENTS) . . . and the 1x, 5x, 10x funding formula.

C10 – Program standards Program design (SEGMENTS) Most will use “One-Year by Semester” Form Put semester when “the majority” of the standards in the segment are taught Use only “Q” for second-year courses Include all 12 segments, do not “repeat” any’ 7 segments in the first semester = Concentrator

C10 – Program standards safety What you do to teach safety (Self-documented Evidence)

C10 – Program standards Work-based learning Speakers/Demonstrations Field Trips Job Shadows WBL Experience (Self-documented Evidence)

C10 – Program standards Leadership Not on State Guidelines document. Is in CIP Self-Review.

C10 – Program standards Leadership CTSO Meetings State Conferences (not nec. competitions) Classroom Meetings Intentional classroom leadership opps. Self-Documented Evidence

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

C13 – eliminate barriors Room Photos w/Wheelchair Doorways Aisle ways Adjustable Desk

C13 – eliminate barriors Environment, Textbooks Bias-Free Statement from Textbook publisher Photos of books showing diversity Photos from classroom showing diversity

C13 – eliminate barriers Environment, Textbooks Bias-Free Statement from Textbook publisher Photos from books showing diversity Photos from classroom showing diversity CTE Advisory Committee Minutes

C13 – eliminate barriers Marketing Materials PDF’s of CTE Marketing Materials in Google Drive Application Process in Google Drive

7 sections of the CIP SELF-REVIEW Profile Page C01 – Teacher Certification C02 – Professional Development C06 – Advisory Committee C10 – Program Standards C13 – Accessibility/Barrier Free C16 – Post Secondary Connections

C16 – Post-secondary connections WAKE UP Or you’re going to waste a lot of time

C16 – Post-secondary connections Your only need to do one (1)

C16 – Post-secondary connections Option #1: Program of Study Find this on college web site Add your classes to it Template on web site This is a lot of work. Interested?

C16 – Post-secondary connections Option #2: Articulated Agreements Statewide Agreements with 13 colleges Link on Resources page (to OCTE)

C16 – Post-secondary connections Option #3: Dual Enrollment/Direct Credit GOCC & Auto, CAD, CIT, Graphics, MedOcc, Welding SMC & Welding (Constantine)

C16 – Post-secondary connections Option #4: Direct Transcript Credit ????

Questions?