Title I Program Components and Funding Structure Board of Education Meeting October 18, 2016 Good Evening President Latham, Board Members, and Dr. Collins-Hart. I am here tonight with Lynette Jackson, our Director of Federal Programs, to share with you an overview of the Title I Program Components and Funding Structure.

Title I, Part A Part of Elementary and Secondary Education Act No Child Left Behind (NCLB) Every Student Succeeds Act (ESSA) To provide financial assistance to school districts and schools with high numbers or high percentages of children from low-income families To ensure that all children meet challenging state academic standards Title I, Part A is a part of the federal Elementary and Secondary Education Act which was reauthorized as the No Child Left Behind Act in 2002 and the Every Student Succeeds Act, or ESSA, on December 10, 2015. Since ESSA is relatively new, we are still required to follow the guidelines as dictated in the No Child Left Behind Act which is what tonight’s presentation will cover. However, the ESSA guidelines will be followed for the 2017-2018 school year. The purpose of Title I is to provide financial assistance to school districts and schools with high numbers or high percentages of children from low-income families and to ensure that all children meet challenging state academic standards.

Title I, Part A Federal funds are allocated through a statutory formula based primarily on census poverty estimates and the cost of education in each state School districts must also use Title I funds to provide services for eligible private school students The federal government uses a formula primarily based on census data to determine how much money to allocate to states and districts. As part of title I, school districts must allocate money to any student who lives in the attendance area of a title I school and attends a private school.

Title I, Part A School districts target the Title I funds they receive to public schools with the highest percentages of children from low-income families Per federal guidelines: Schools with at least 40% of children from low-income families are eligible to use Title I funds Schools with at least 75% of children from low-income families are required to use Title I funds From the money allocated to the district, we then have to target the Title I funds to our schools with the highest percentages of children from low-income families following 2 federal guidelines: Schools with at least 40% of children from low-income families are eligible to use Title I funds Schools with at least 75% of children from low-income families are required to use Title I funds

Types of Title I Programs Targeted Assistance Program Title I paid staff can only work with identified students Adds on services for only those students identified as most at- risk Schoolwide Program A minimum of 40 percent of students in the school must be from low-income families Redesigns the total educational program to serve all students in the school Schools receiving Title I funds can choose whether they wish to operate as a targeted assistance program or a schoolwide program. A targeted assistance program employs staff paid with Title I funds to serve only those students who have been identified as being most at-risk of not meeting the state’s learning standards. Services to eligible students may be provided in a “pullout” setting on a limited basis, or may be provided in the regular classroom by Title I-paid staff. As long as a minimum of 40 percent of students in the school are from low-income families, a school may operate under a schoolwide Title I program. These schools conduct a comprehensive needs assessment to develop a program to upgrade the entire educational program of the school and improve the achievement of all students, particularly those who are low achieving.

Schoolwide Title I Programs Plan for comprehensive, long-term improvement Targets English Language Arts and Math instruction Serve all students with appropriately qualified teachers and paraprofessionals Provide continuous learning for staff, parents, and the community In Hazelwood, we have chosen to use our Title I building funds for schoolwide programs in order to plan for comprehensive, long-term improvement for all of our students in the designated buildings. Each Title I school’s plan must address how the school will: Target English Language Arts and Math instruction Serve all students with appropriately qualified teachers and paraprofessionals Provide continuous learning for staff, parents, and the community

Schoolwide Title I Programs Use research-based practices to develop and implement enriched instruction for all students Use inclusive approaches to strengthen the school’s organizational structure Engage in continuous self-assessment and improvement Use research-based practices to develop and implement enriched instruction for all students Use inclusive approaches to strengthen the school’s organizational structure, and Engage in continuous self-assessment and improvement

Core Elements of a Schoolwide Program Comprehensive needs assessment to identify the school’s strengths and challenges Comprehensive schoolwide plan that describes how it will achieve the goals identified in the needs assessment Annual evaluation of the outcomes and the plan’s implementation Initial inclusion into the Schoolwide program process begins with a year-long planning process which includes a comprehensive needs assessment in order to identify the school’s strengths, challenges, and prioritized needs. Using information and data collected through the needs assessments, schools develop a plan that describes how it will achieve the goals it has identified in its needs assessment. The plan includes many components, including, but not limited to: Research-based school reform strategies, such as Response to Intervention, Positive Behavior Interventions and Supports, and Professional Learning Communities High-quality, on-going professional development Strategies to increase parental involvement Preschool Education, and Activities to ensure that students who experience difficulty are getting additional assistance Each year, Title I schools evaluate the outcomes of their plan and make necessary revisions when developing the next year’s plan.

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and school distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan This slide shows a simplified process of how Title I funds start at the state level and flow to the building level. The Missouri Department of Elementary and Secondary Education, or DESE, determines the initial Title I allocation for each school district. The District receives additional funds, called Carryover and Adjustments, from DESE which get added to the initial allocation for a final allocation each year. The District has the responsibility of dividing the initial and final allocations up between a set aside fund and a school distribution fund. School distribution fund refers to the individual schools that are identified as being Title I. The District then distributes the school distribution funds to the individual Title I schools based initially on a per pupil formula. Finally, Title I schools develop individual school Title I budgets based on their Schoolwide Title I Plan. You will note that the boxes on this slide are color-coded so that the boxes in yellow are steps that the state has complete control over, the boxes in green the district has control over, and the box in blue the individual schools have control over. Next, Lynette Jackson will give you a more detailed look at each of these steps.

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and attendance center distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan First, DESE determines the initial Title I allocation for each school district.

Initial Allocation Criteria Census Poverty and Foster Care Counts Hazelwood School District Census Poverty = 3,505 Hazelwood School District Poverty Percent = 16.87% Foster Child Counts are reported to DESE from January Core Data (new requirement in 2017) Neglected and Delinquent Counts Marygrove is designated as a neglected institution 140 students They determine the initial allocation from specific criteria. First, they look at Census Poverty and Foster Care Counts from census data, income tax reports, and reports from social services Our Census Poverty is currently 3, 505 children or 16.87% The state obtains this information from the federal government census data Next, they look at whether we have any neglected or delinquent institutions within our school district’s attendance area. Marygrove is a neglected institution within the Hazelwood School District and had 140 students in Hazelwood this past January.

Initial Allocation Criteria Non-public Enrollment Any student attending a private school whose home school is a Title I school 137 students Hold Harmless Percentages Hazelwood School District must receive not less than 90% of the amount made available for the preceding year The initial allocation is also based on the amount of students attending private schools whose home school is a Title I school; this count was 137 students this past January. Under what’s called Hold Harmless and due to our Census Poverty of 16.87%, the state cannot allocate less than 90% of the title funds made available to us last year.

Initial Allocations from DESE School Year Initial Allocation 2015 – 2016 $4,767,490 2016 – 2017 $4,475,705 2017 – 2018 $3,982,948* In the top row, you can see that last school year, DESE initially allocated $4,767,490 to the Hazelwood School District for Title I. This school year, that dollar amount decreased to $4,475,705. We are predicting an initial allocation of at least $3,982,948 for the 2017-2018 school year due to funding changes at the federal level for all federal programs. * Prediction

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and attendance center distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan Next, The District receives additional funds, called Carryover and Adjustments, from DESE which get added to the initial allocation for a final allocation each year.

Carryover & Adjustments Carryover from DESE School Year Initial Allocation Carryover & Adjustments 2015 – 2016 $4,767,490 $1,482,167.85 2016 – 2017 $4,475,705 $1,553,260.09* 2017 – 2018 $3,982,948* Too early to predict Last school year, the state gave us an additional $1,482,167 in carryover and adjustment funds to be added to our initial allocation. This year, we predict the carryover to be $1,553,260. The carryover and adjustment funds include title I money for students that have transferred here from Normandy and Riverview Gardens School Districts and a percentage of unused title I money from the preceding year. * Prediction

Final Allocations from DESE School Year Initial Allocation Carryover & Adjustments Total Final Allocation 2015 – 2016 $4,767,490 $1,482,167.85 $6,249,657.85 2016 – 2017 $4,475,705 $1,553,260.09* $6,028,965.09* 2017 – 2018 $3,982,948* Too early to predict Each year’s final allocation is the sum of the initial allocation, carryover, and adjustments. As you can see, our final allocations are predicted to be a little lower than last year’s total final allocation. * Prediction

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and school distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan After the District receives its total allocations, the District has the responsibility of dividing the initial and final allocations up between a set aside fund and a school distribution fund.

Title I Grant Application Budget General Set Asides Costs for Administering Federal Program Grants District-wide Parent Involvement Homeless Education Title I Preschool Title I Summer School Neglected Institutions Delinquent Institutions Highly Qualified Teachers Total School Distribution Funds for Identified Schools At the District level, we have to allocate money from the District’s final allocation to cover the general set asides, which include: Costs for administering the federal program grants – this includes salaries to administer and facilitate federal programs, office supplies, and training District-wide Parent Involvement, which includes Parent University Homeless Education, which includes programming, supports, and uniforms for families in transition Title I Preschool, which includes 7 full day classrooms at the Title I schools and 10 half-day classrooms at our district early childhood centers. Title I Summer School, which includes additional title funded positions and programs in addition to Sunny Start which is open to all incoming kindergarten students, Neglected Institutions, which includes a full-time teacher at Marygrove plus materials and supplies, and Funds to cover professional development if any of the Title I buildings do not have highly qualified teachers The remaining money is then put into the Total School Distribution Funds for identified Title I schools.

Title I Grant Budgets School Year Total Final Allocation Set Asides Distribution Fund for Identified Schools 2015 – 2016 $6,249,657.85 $2,349,793.44 $3,896,864.41 2016 – 2017 $6,028,965.09* $2,500,000* $3,528,965.09* Last year, we distributed a little over 2.3 million dollars to set asides and close to 3.9 million dollars to the School Distribution fund. This year, we predict to have a little over 3.5 million dollars to be spread out among our Title I schools. * Prediction

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and school distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan The District distributes the attendance center distribution fund to the individual Title I schools initially based on a per pupil formula. The next few slides will outline how the district determines which buildings are designated as Title I.

Title I Schools Based on Total Economic Deprivation Public Low Income # divided by the Total Enrollment Schools that have reached 75% Total Economic Deprivation by the January Enrollment date must be identified as Title I schools per federal guidelines District determines other schools to identify with Total Economic Deprivation between 40% and 75% Must rank schools based on Total Economic Deprivation at each level (elementary schools, middle schools, and high schools) Schools at the top must be served prior to lower ranked schools within each level The district designates Title I schools based on each school’s Total Economic Deprivation, which is calculated from the number of free and reduced lunch applications divided by the school’s total enrollment. No Child Left Behind requires us to designate any school that has reached 75% Total Economic Deprivation as a Title I school. We can then determine which other schools we want to identify as long as their total economic deprivation is between 40% and 75%. However, we must rank all of our schools based on their total economic deprivation at each level. When identifying schools, we have to designate higher ranked schools before we designate lower ranked schools.

Title I Economic Deprivation Trend Data 2016 - 2017 2015 - 2016 2014 - 2015 2013 - 2014 Distribution Amount $3,528,965.03* $3,896,864.41 $3,232,475.02 $2,081,807.62   Larimore 91.54% 92.11% 81.91% 76.39% Grannemann 87.70% 85.17% 79.79% 76.24% Twillman 86.22% 87.28% 80.49% 81.07% East Middle 84.76% 84.26% 78.49% 72.66% Southeast Middle 84.17% 84.57% 81.32% 75.66% Keeven 83.91% 81.70% 78.61% 74.39% Arrowpoint 81.43% 82.91% 77.65% 72.98% Jury 76.31% 71.59% 63.05% 64.66% Townsend 74.75% 73.10% 71.03% 69.09% East High 72.87% 72.79% 71.40% 64.91% Armstrong 72.09% 67.32% 58.33% 62.69% Central Middle 67.40% 68.57% 63.02% 60.70% Garrett 66.25% 63.16% 57.43% 53.71% Here are the total economic deprivation rates for our schools over the last 4 years. The cells highlighted in orange have reached a 75% Total Economic Deprivation rate and therefore had to be designated as Title I in that year. Schools in blue are additional schools that were identified as Title I schools. You will notice that this year, this includes Townsend and East High. Townsend is identified as a Focus School by the state due to their academic performance and the feeder middle schools to East High have an economic deprivation rate of over 84%. Schools in green are the schools that participated in the planning process with the prediction of possibly becoming Title I the following year. Armstrong will become a Title I school next year if their Economic Deprivation rate raises to 75% or more. Looking at this year’s numbers, the second column from the left, we have 10 Title I schools, 8 of which have to be designated as Title I. The second row from the top shows how much Title I money we have to distribute among the Title I schools. So for this year, we will have a little over 3.5 million dollars to distribute among all 10 Title I schools. Last year, we had 3.8 million dollars to distribute among 8 Title I schools.

Distribution of Title I Funds Initial Allocation from Missouri Department of Elementary and Secondary Education (DESE) Carryover & Adjustments added to initial allocation District distributes final allocation to set asides and school distribution funds District allocates funds from distribution funds to Title I schools based on a per pupil formula Title I schools build school budget according to School-wide Title Plan The final step in the budgeting process is for each Title I school to develop their school budget according to their schoolwide Title I plan.

Individual School Title I Budget Components Supplemental Instruction for Students Non-Instructional Supports Professional Development Parent and Community Involvement After receiving their school Title I allocation from the district, each Title I designated building then develops their Title I budget based on their Title I Comprehensive Schoolwide Plan and the money they need for each of the components on the slide.

Supplemental Instruction for Students Instructional staffing Materials and supplies Instructional programs Interventions Online academic programs Supplemental instruction for students includes: Instructional staffing Materials and supplies Instructional programs Interventions Online academic programs

Non-Instructional Supports Non-instructional staff Materials and supplies Non-instructional supports include: Non-instructional staff Materials and supplies

Professional Development Instructional Guides Content Consultants Workshops/Conferences Additional Staff Learning Outside of School Day Books The Professional Development budget for Title I includes: Instructional Guides Content Consultants Workshops/Conferences Additional Staff Learning Outside of School Day Professional Development Books

Parent and Community Involvement Family Events Parent Involvement Activities Parent Workshops Teacher Salaries/Stipends for Parent Involvement Work Title I Funds for Parent and Community involvement include family events, parent involvement activities, parent workshops at the building level, and salaries and stipends for parent involvement work.

Federal Requirements for Title I Funds Maintenance of Effort Districts must maintain a comparable level of funding for schools from year to year Failure to comply will result in reduction of Title I allocations from DESE Comparability of Services Must ensure that Title I schools are receiving comparable services to non-title I schools Failure to comply will result in loss of all Title I funds Expenditures must be Supplemental Districts may not supplant As the district and the building use their Title I funds, they have to follow various federal requirements: Districts must maintain a comparable level of funding for Title I schools from year to year. Failure to do this would result in a reduction of Title I allocations from DESE As a district, we must ensure that Title I schools receive comparable services to non-title I schools. In other words, we have to use the same staffing criteria for all schools, regardless of their Title I status. Failure to meet this requirement in any one Title I building would result in a loss of all of the district’s Title I funds. All expenditures must be supplemental in nature; otherwise it’s called supplanting and would result in a loss of Title I funds.

Supplement, Not Supplant Title I funds can only supplement the funds that would, in the absence of federal funds, be made available from state and local sources for education of students participating in programs assisted under Title I, and not to supplant such funds Key Question: What would have happened in the absence of federal funds? Title I funds can only supplement the funds that would, in the absence of federal funds, be made available from state and local sources for education of students participating in programs assisted under Title I. The Key Question we have to ask ourselves is: What would have happened in the absence of federal funds? Another way of asking this is, Are we using federal funds to pay for something that the District pays for in non-Title I buildings? If the answer is yes, then we would be supplanting.

That concludes our presentation That concludes our presentation. At this time, we would be happy to answer any questions.