Session 33 Feedback on the Strategic Direction of the Finance Systems Welcome to session 33 – FSDF Presenter: Marchand Hildebrand Date: 17 March 2015

Positioned for success… Recap 2014 Strategic Direction Strategy Road Map Progress In this session I will Recap of 2014 FSDF – I will refreshing our memories on what we presented in this session at the previous UG Strategy - Then what is our strategic goals and how we intend to achieve these goals. Roadmap – Going into a more detail level what is on the roadmap for finance Progress – lastly the development progress that we have made.

Recap 2014 Strategic Direction Roadmap Inputs New Technology Road Map Client Partner Participation Recap 2014 Strategic Direction System Usage Statistics User Group Workshops Development Proposals Client Funded Development Industry Expert Workshops ADF – application development framework. Framework for building enterprise applications. In computer programming, a software framework is an abstraction in which software providing generic functionality can be selectively changed by additional user-written code, thus providing application-specific software. A software framework is a universal, reusable software environment that provides particular functionality as part of a larger software platform to facilitate development of software applications, products and solutions. Software frameworks may include support programs, compilers, code libraries, tool sets, and application programming interfaces (APIs) that bring together all the different components to enable development of a project or solution. Frameworks contain key distinguishing features that separate them from normal libraries: Three-tier structure Client Application Database Model–view–controller (MVC) Data model Business Rules User Interface Improve the usability of the system Future proof your investment in ITS Integrator Improve the scalability of the iEnabler products Enable the use of web-, cloud- and mobile devices Improve and enrich functionality

Objective Future proof your investment in ITS Integrator Improve the scalability of the iEnabler products Enable the use of web-, cloud- and mobile devices Usability is the ease of use and learnability of a human-made object Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

Usability is the ease of use and learnability of a human-made object Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

Objective Future proof your investment in ITS Integrator Improve the scalability of the iEnabler products Enable the use of web-, cloud- and mobile devices Improve and enrich functionality Improve the usability of the system Usability is the ease of use and learnability of a human-made object Scalability is ability of a system, network, or process to handle a growing amount of work in a capable manner or its ability to be enlarged to accommodate that growth.

Strategy Technology Mixture - Oracle ADF-Faces & Oracle Forms 11g Oracle 11g database & Weblogic Server 11c Mixture - Oracle ADF-Faces & Oracle Forms 11g Targeting High Usage Areas for Conversion Dedicated Development Team Utilise Industry Experts Retraining & Reskilling Staff Adopted the Agile Development Methodology Continues User Feedback Agile software development is a group of software development methods in which requirements and solutions evolve through collaboration between self-organizing, cross-functional teams. It promotes adaptive planning, evolutionary development, early delivery, continuous improvement, and encourages rapid and flexible response to change. Work broken down in sprint Planning meeting Back log refinement meetings Daily stand-up Sprint Review Sprint Retrospective Local software requests UG Specialist Working Groups User feedaback

Road Map Short Term - ITS Integrator 3 ITS Integrator 4 Client Funded Standard Development ITS Integrator 4 Medium and Long Term

Finance System Enhancements Session 32 – Asset Enhancements Neetham Dabideen Asset iEnabler Enhancements Web Requisition – Finance / Asset Verification Bulk Asset Upload Bulk Asset Write-off’s Minor Asset enhancements Session 34 Finance System Enhancements Presenter - Raymond Schoonraad Supplier Biographical - BEE Open Cycles Trail Balance with Comparative’s Upload Supplier via web

Short Term - ITS Integrator 3 Released Ad-hoc EFT Payments

Ad Hoc EFT Payments

Ad-hoc EFT Payments

Short Term - ITS Integrator 3 Released Ad-hoc EFT Payments Supplier Biographical

Supplier Biographical

Short Term - ITS Integrator 3 Released Ad-hoc EFT Payments Supplier Biographical Alternate Payment Methods - Vouchers

Vouchers

Short Term - ITS Integrator 3 Released Ad-hoc EFT Payments Supplier Biographical Alternate Payment Methods - Vouchers Open Cycles Asset Enhancements Minor enhancements

Approval Information

Budget Allocation Detail – Approval Information

Query Request – Item Status

Query Request – Route / Department

Query Request – Excel Format

Short Term - ITS Integrator 3 Released Ad-hoc EFT Payments Supplier Biographical Alternate Payment Methods - Vouchers Open Cycles Asset enhancements Minor enhancements New New New

Short Term - ITS Integrator 3 To be Released Debt Collection Interface (Vericred) Follow-up Outstanding Orders Asset iEnabler Inter Departmental Request Travel Request Web Requisition – Asset Verification Contracts Commodities & Brands Asset workshop enhancements New New New New

Short Term - ITS Integrator 3 TVET specific Printing Schedule of Particulars (SOP)

Printing Schedule of Particulars (SOP)

Short Term - ITS Integrator 3 TVET specific Printing Schedule of Particulars (SOP) Print Student Statement - Account Query

Print Student Statement - Account Query

Short Term - ITS Integrator 3 TVET specific Printing Schedule of Particulars (SOP) Print Student Statement - Account Query Trail Balance with Comparative

Trail Balance with Comparative’s

Upload Supplier via web TVET specific Printing Schedule of Particulars (SOP) Print Student Statement - Account Query Trail Balance with Comparative Upload Supplier via web

Upload Supplier via Web http://integrator.its.co.za:7771/pls/int3/gen.gw1pkg.gw1startup?x_processCode =CREDITORS_ONLINEAPP

Short Term - ITS Integrator 3 TVET specific Printing Schedule of Particulars (SOP) Print Student Statement - Account Query Trail Balance with Comparative Upload Supplier via web Management Information Summarised GLA Data Account Receivable - Revenue Report Cash Flow

Management Report

Management Report

Template

Cash Flow Analyse & present using the presentation and computation features of excell

Pivot Table AR Demo

Integrator 4 Next release planned to be BETA tested April 2016, the beta partner is not yet decide but we hope to release soon there after Mixture of Oracle Forms and ADF Faces Finance - although one team we operate in the two streams SD etc – system closely related to SMS and other finance functions. So the road map essentially is developed in two parallel streams. SO Looking at SD specifically we have complied our roadmap using the usage statistics, UG proposal ,L/S requests, UG specialist workgroups and industry specialists. I took the top 100 option wrt usage and extracted the SD options most used.

Finance System Enhancements – Int.4 Session 34 Finance System Enhancements Presenter – Raymond Schoonraad Account Receivable GL Query VAT Session 35 Finance System Enhancements Presenter - Clinton Naidu Cash Book SD Journals SD Financials Statuses

Student Debtors (SD) Stats FSAOR2 6 Consolidated Student Statement 3 831 227 FSAO 12 Maintain Student Financial Statuses 1 068 421 4 Maintain Student Banking Detail 948 162 7 Query Student Account 582 522 1 Maintain Transactions 383 751 Student Interaction Student Account Looking at slide we can see that these option relates mostly to the Intuitions interaction with student i.e. SD query, fin status and student accounts, account corrections = SD journals, SD statements

Student Debtors (SD) User Proposals Student Account Query Student Statuses Fee Maintenance SD Journals Display of related info on screens Usability Since we started our development request register in 2007 we have captured 84 proposals for SD. If one looks at the topics that keep on recurring the following

Student Debtors – Int.4 Student Debtors (SD) Student Account Query Student Status Maintenance Linking / Lifting of Financial Statuses Student Journals Form layout – can called from other screens Table Layout – quick capture Table Layout - bulk load Spread Sheet Load Interest Calculation Payment Agreements Student Statement / Invoice FSAO -1 Maintain Transactions New Option – Quick Capture FSAO- 10 Maintain Manual Batch Journal New Functionality if possible – busy with RD Enhancement of the interest calculation program FSAO1-2 Option to exclude accounts with zero balances on interest calculation date Exclude certain account balances (e.g. R99.99) from interest Exclude statuses linked to S action code or other status codes action BL Parameter to indicate minimum interest amount to be charged, e.g. if total interest for all account types is Update payment agreements – FSAO-8 We currently have SD journal – reflects on student statement we no-show, but employers, sponsors want an invoice Want are revisiting the roadmap is this still relevant Still Relevant ?

Counter System (CT) - Int.4 Internet Payments / EFT’s (ACB) Distribute Receipt Distribute Payment CT Internet payment / EFT Internet payment – ability to record internet payments in the system and or having a pay methods internet payments with the referencing the payment on the system with the bank statement. Getting rid on the referencing and use of ACB terminology and outdated references i.e. tape, second action date, test file

Cash Books (CB) – Int.4 Cash Books (CB) Maintain Statement Journals Query Bank Statements Recreate Bank Reconciliation Distribute Cash Book Journal

Accounts Receivable (AR) –Int. 4 Maintain Invoices (Cancel Invoices) Debtor Query (No-show’s) Debtor Biographical

Integrator 4 VAT General Ledger (GL) Journal Processing GL Query - Including Fin iEnabler Requisitions (Finance iEnabler) Purchase Orders VAT We want to be able to correctly handle a change in rate using the transaction reference date to default the appropriate rate on a taxable transaction. Centralise the code handle the decision on tax VAT / GST tax and creation of VAT records. Handle some aspects of VAT such as denied inputs which is currently a manuals action. Should give us the ability to react much quicker on any change in legislation Ability to create the VAT201 return electronic format. Ability to correct the incorrect tax treatment of a transaction post processing but before the transaction is report to the receiver. GL Although no stat are available on the GL query on the web the are indicators that the option is extensively used.

Medium and Long Term Continued implementation of ADF Maintain Show Indicators Student Debt / Income Reporting Enhancements Receipts / Payments

Medium and Long Term Subsidy Distribution Improved Functionality to Implement Tuition and Other Fee Increases. Cash Flow - Ability to Exclude Earmarked Funding, Releasing Income Based on Cash Received Procurement Tenders Automation of Asset Transactions

Medium and Long Term Distribute Cash Book Journal Distribute Payment Asset Surveys Approvals Asset iEnabler Research Administration Vehicle Tracking

Progress CB subsystem - forms converted Maintain Statement Journals FCBO-1 Maintain Statement Cheq / Dep FCBO-2 Maintain Force-Matching FCBO-3 Bank Statement Reconciliation FCBO-4 Cash Book Transfers FCBO-5 Query Unreconciled Cheques FCBO-6 Reversal of Journal FCBO-7 Maintain Electronic Bank Stmt FCBO-21 Reconcile Electronic Bank Stmt FCBO-23

Progress Note FCBO-3 no-longer exist and has been combined with FCBO-2 New Option FCBO-11 MPM Multi process management – Why dis we do CD first instead of SD or BL. Because the technology is new we wanted to start with a area of the system that is not to complicated. Single table structure The business logic is not to complex but also not to simple On the development roadmap Application was re-written in INT 3 the logic and functionality was still fresh to the developers We needed to increase our knowledge of the new technology usage patterns, layouts standards

Progress SD subsystem - forms converted SD Query SD Journals SD Statuses

Progress AR subsystem - forms converted Process Debtor Transactions Query Debtor Transactions Maintain no Show Indicators Cancel Invoices Maintain Debtors Because the technology is new we wanted to start with a area of the system that is not to complicated. Single table structure The business logic is not to complex but also not to simple On the development roadmap Application was re-written in INT 3 the logic and functionality was still fresh to the developers We needed to increase our knowledge of the new technology usage patterns, layouts standards

Progress GL- forms converted GL Query {FGLO-8} Revenue / Expense Query

Revenue & Expense Account Query

Finance Discussion Forum Session 34 Finance System Enhancements Open Discussion Forum Suggested Topics GRAP Preferential Procurement / BEE Student Financial Statuses Fee Management

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