Gradebook point of contact/Parentaccess admin training Ruby Stiles OME-RESA August 2016

Today’s Agenda Rollover/Integration GradeBook Admin portion Teacher portion New section of OME-RESA’s website ParentAccess Admin portion ParentAccess Student/Parent portion Upcoming changes

Rollover Rollover Missy started Rollover process after the installation of 16.0.0 (7/25/2016) Students marked as UG You should refrain from using GradeBook until Integration is turned on

Integration Email will be sent sometime next week about turning on integration for your district Important things to remember: You want to wait to as close to the first day of school as possible so that any schedule changes will reflect correctly in GradeBook All buildings schedules must be finalized in StudentInformation > Management > School Administration > DASL Options before integration can be turned on for your district

GRADEBOOK ADMIN

16.0.0 Changes New Look, New Icons

16.0.0 Changes Set Required Homerooms Daily Homeroom Attendance setting is no longer selected by default After integration is turned on for your district, we will set required homerooms for your district IMPORTANT – If your district uses 1st period or any other period besides homeroom to take attendance, please send a ticket to pbstaff@omeresa.net so that we set this up correctly

Yearly Admin tasks

Deleting Students If you wish to delete students out of GradeBook, please remember the following: Until integration is turned on, all students are marked as UG in GradeBook You don’t want to delete any student that is in the current school year. Nightly integration will bring them back to GradeBook This option permanently deletes all data associated with students

Staff Since GradeBook uses login information from StudentInformation, all staff must have a StudentInformation account StudentInformation accounts will be automatically tied to a teacher record by a process that runs nightly

Deleting staff Staff Collection for EMIS closes August 12th DO NOT delete any staff until after Staff Collection closes You can disable the staff account

Reporting periods POCs are responsible for editing reporting period dates Only enter dates for Quarter or Trimester reporting periods Exam, averages, and final reporting periods are considered virtual reporting periods and do not need dates. These boxes should be gray. Check GradeBook Range option only for reporting periods that define where assignments should fall such as quarters or trimesters

Enter Report Card entry dates You must set up specific dates in which teachers can enter interim and report card grades for each building Things to remember: If you do not specify a time, the system uses 12:00AM as the beginning and ending time Publish date is used for ParentAccess Ignore “C” field

Grading scales Please review Grading Scales in GradeBook for each building There should be no gaps If there are any changes or corrections, please submit ticket to pbstaff@omeresa.net

teacher

16.0.0 Changes

16.0.0 Changes

16.0.0 Changes Academic Standards Reads live from Service Provider Standards will be up to date New improved Search screen for Teachers

Academic standards

16.0.0 Changes Student Profile Alerts from StudentInformation are read live New critical or life threatening alert Short term alerts Displays start and end dates

Medical Alerts

16.0.0 Changes Assignment marks Copy marks or clear marks option in every column Must have cursor in box for first student

Beginning of year teacher checklist

Gradebook/studentinformation crosswalk

New section of OME-RESA’S website

Parentaccess Admin

16.0.0 Changes

16.0.0 changes StudentInformation Alerts/Notes Read live from StudentInformation Enabled on Page level security Student Notes If enabled ability to view: Medical Custody Disability Miscellaneous notes

Page level security

Parent side

16.0.0 changes Registration Key Creating new Registration Key Must select a contact from StudentInformation If creating keys for an entire school/building The Primary Contact will automatically be selected for each parent key Student/ParentAccess accounts are now stored in StudentInformation Student Key Information Status drop-down no longer available

16.0.0 changes Student & Parent ParentAccess accounts moving to StudentInformation All existing accounts will continue to work at the start of the 2016-2017 school year If you had an account last year Your account will work this year GradeBook > PA Admin Still used for account maintenance Creating new keys and export of account information Function the same as last year

16.0.0 changes Student & Parent ParentAccess accounts moving to StudentInformation Data has moved to StudentInformation Creating New Accounts (multiple accounts) System will tie accounts to Primary Contact Creating individual Accounts User will need to select the contact i.e. Who is this key intended for

16.0.0 Changes Existing Accounts will be tied to a contact using the following rules: Only Parent Accounts If a contact is not already selected for the account Use the oldest student associated with the existing account If the Account Last Name matches the Contact Last Name Then will tie the Primary Contact to the Parent ParentAccess account

16.0.0 Changes Reconcile ParentAccess accounts with a Contact

16.0.0 changes Registration Key

16.0.0 changes Registration Key

16.0.0 Changes Student Key Information > Status removed

ParentAccess Student/parent

16.0.0 changes Parent Student Notes If enabled ability to view: Medical Custody Disability Miscellaneous notes

16.0.0 changes Parent login only

Upcoming changes

Upcoming changes Next release supposed to fix software glitches from 16.0.0 Mobile app coming