Automated Control System

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Presentation transcript:

Automated Control System Property Inventory & Automated Control System Phase 1 - District-wide Property Inventory Phase 2 - Catalog, Ordering, and Logistics System (COLTS) Phase 3 - Property & Asset Management’s Inventory Control Phase 1 - Inventory Phase 2 - COLTS Phase 3 – Inventory Control 1 August 2012 1 July 2013 Presented by: Louis “Lontrell” Harris Asset Management Coordinator Property & Asset Management (P.A.M.) Program

Phase 1 - District-wide Property Inventory Static inventory by T&W Operations, Inc. initiated August 2012 Nightly inventories of 46 facilities adding serialized asset tags Value=$62M (HS Avg = $2M, MS Avg = $1.4M, Elem Avg = $1M) Assets = 194,549; 116 item types; 3,672 unique items Highlight assets > $5K, Title Programs, & Ed Tech

Phase 2 - Catalog, Ordering, and Logistics System (COLTS) & Automated Asset Visibility & Inventory Control (web based) Record property receipt, use, storage, transfers, and disposals Proven cost savings with reduced inventory levels Customize with serialized tracking/reporting Purchasing capability & commercial shipping link

Brief overview of how the Asset Inventory System Drills down to an individual Item (The French Horn) All Items in the Inventory Limited to French Horns Limited to the Lee Site Individual Horn based on serial number

Phase 3 - P.A.M. Inventory Control COLTS is the record keeping tool & interface for a dynamic inventory: Record receipt of all property at the warehouse or facilities Produce customized reports supporting Principals/Administrators Track transfers between facilities and disposals IAW SOP Provide asset visibility to reduce costs (Reuse=$288,577 SY12-13) Record use of high value items and special programs Support federal/state audits for continued funding Facilitate annual reporting on district property

Property & Asset Lifecycle Property & Asset Management (P.A.M.) Program Property & Asset Lifecycle Moves (new items) Item Purchased & Shipped *Item Received at Warehouse & Delivered *Item Received at School/Dir Item in Use by School/Dir (6 AMTs/ 46 Bldg)* *Item Received at Depot (Stone) & Processed/Stored *AMT: Inventory Control (monthly) Property Day Cyclic Inventory Updates/Reports Excess Mgt Moves (Re-use) Re-use Program Public Auctions Donations Recycle -200,000 Items -$62 Million - 46 Facilities Catalog, Order, & Logistics Tracking System (COLTS)