The Development of Statistical Business Registers in VIET NAM

Outline Structure of the SBR Information sources Technological environment Updating and maintenance processes Uses of statistical business registers Issues and challenges Ongoing initiatives and long-term plans

1. Structure of the SBR Please provide the following details based on the country’s SBR and the information therein: Business demographic information: Yes Main variables: birth, death, employee, capital, kind of business units, business activities. Years covered: from business register system start (start working in GSO 2002) Number of records Changes in the number of records over the years: birth~100,000 units; death ~ 80,000 units; and number of changed ~ 50,000 units Sectors covered: State; FDI; Private Industry and product classifications used: Industry classification Local and foreign ownership of enterprises: yes Small, medium and large enterprises: base on capital Enterprises engaged in international trade: yes The SBR team A team in Statistical Standard, Methodology and ITC Department: knowledge on sample selection and IT

2. Information sources Details of the sources of information Economic census: Statistical Trade and Service Department, every 5 years Surveys: Statistical Industry Department; Enterprise survey, every year Administrative data: General Tax Office, Tax Register, every month (Tax data, every year) Public information: Not yet Any initiatives related to Big Data? Not yet How are information from different sources linked to create the records in SBR? Tax code Are there formal data sharing agreements with the custodians of the principal data sources? Memorial Note

3. Technological environment Describe the IT and computing system in place to support the SBR Hardware systems: one server, increasing to 3 after data connection project completed. Software systems: to mapping data from multi data sources Stand alone or networked: Stand alone Internally or externally networked: Internally Durability or lifespan of the systems: at what time intervals the systems are upgraded (e.g. 3 years?) 5 years Describe the backup systems (what happens if the data is lost from the main system?) there is other server to backup data IT support: internal Are there provisions in the NSO’s business plan to provide long term support to the system? Yes Safeguards in place to protect the data: Data center and implementing team

4. Updating and maintenance processes How often are the information updated: monthly Online, batch or incremental updating: manual update by batch, expected online update from June, 2017 The principal data sources used for updating: priority update table: which indicators are priority to update from Tax data, which indicators are priority to update from survey data How is the new information related to existing records verified? Tax register data is overwritten base on the rule on priority update table. (Tax data is create new records over the year) Verification/validation procedures in place for adding/deleting records What are the “out of scope” or error reporting facilities in the system? Error in the information related the date time How could new relevant data sources and variables be incorporated? Tax code is linked What are the facilities available for periodic macro analysis and high level verification of the data in the SBR?: Statistical Standard Methodology and ITC Department; and other Departments that have sample survey related business units

5. Uses of Statistical Business Registers How is the information stored in SBR being used currently? Update to Master sample frame Select sample survey What are the potential uses of the information in SBR within your country context? Are studying to calculate some statistical indicators and reduce content of questionnaire of enterprise survey Could SBR be expanded to accommodate other data storage and information generation needs of your country? Same above What are the benefits of using SBR currently being realized? Save cost for sample survey What are the potential benefits of using SBRs for the NSO and the government? Reduce responses burden in enterprise survey Save cost and time Provide the basic to conduct sample survey related business units at local unit level

6. Issue and challenges The main issues and challenges faced in developing, maintaining and using the SBRs: Technical: change the method of currently sample survey (reduce content, sample at local unit level) Technological: requires to invest an system (hardware + software) Administrative: Resources: large of work to maintain and update SBRs Possible sustainable solutions to the issues and challenges noted Evaluate the data source: complete, up to date, enough key information Mapping data: linked records, scope of data and same unit Maintain: using IT to update online The role of multilateral organizations in addressing these issues and challenges Discuss to build the Memorial Note on data sharing

7. Ongoing initiatives and Long-term plans Current SBR related initiatives underway in the NSO Implementing: Project using tax data for statistical purpose under support of ESCAP Project data connection from General Tax Office Planning Develop total solution using tax data for statistical purpose Initiatives in other departments with implications for the SBR Government wide initiatives with implication for the SBR (e.g. digitization strategy) Statistical Law 2015 Viet Nam Statistical development Strategy 2011-2020 and vision to 2030 The 3-5 year outlook for the SBR: Is there a plan to upgrade and develop the SBR ? Specifics on what should be achieved in the 3-5 year horizon The potential roles of the NSO, government and multilateral organizations