N922 Community Recreation Program CR Connections Training: Recreation Programming Grants FY18

N922 Recreation Grant Program Recreation Programming Grants FY14 FY15 FY16 FY17 (ytd approved) $405K $984K $1.7M $2.1M $5K maximum per event Goal is to enhance creative events/activities offered and grow participation. Intent at outset to spur programming that had been curtailed by sequestration Growth in grant requests – 221 FY14, 343 FY15, 393 FY16, & 896 FY17. Majority of requests are to add entertainment type of feature to a program (music, comedy, rentals) Focus family programming & enhancing events Grant process has been revised over time– to better manage volume and budget. Thanks for your input!

N922 Recreation Grant Program FY16 compared to FY17 33 % increase in grant approvals 20% increase in funds approved

N922, Community Recreation Program On Base Community Events Command Picnics/Events Party / Picnic Support Fleet Recreation/Visiting Ships / Squadrons Information and Resources Trips and Outings Outdoor Recreation Equipment Rental Recreation Programming / Classes / Activities Tickets Recreational Green Space Coordination Leisure Travel Red: Eligible for Rec Programming Grants

CNIC N9 Grant Form Or the MWR website You may download the CNIC N9 Grant Form in the Adobe Downloads Located on the left side of your computer screen Or the MWR website Click here: www.navymwr.org/resources/MWR_program_grants Only the N9 Grant Form dated 25 July 2016 will be accepted Note this form is used for other N9 programs, however only N922 (Rec Programming Grants go to us)

Rec Programming Grants 411 – FY18 Use this form for all N9 grants (recreation, travel, equipment, training, video games reimbursement, etc.) However, only Rec Program Grants should be sent to our email box. We WILL NOT ACCEPT any other previous versions of grant forms in the new fiscal year. Grants may be submitted for up to $5K per event/program/request 10% Rule: Reimbursement for giveaways, prizes, food, awards, concessions, etc. will not exceed 10% of the total of other expenses. We encourage variety in submissions and trying new things! Duplicate/reoccurring programs may not be funded.

Rec Programming Grants 411 – FY18 Grants are open to any MWR activity for Programs/Events/Trips and Event specific equipment. Smaller Grants can be combined if: They do not exceed $5000 total Are in the same month Similar programs ex: Craft Series, Summer Reading Program Events, etc. Grants and Pricing: Can charge for additional expenses in order to break-even Events must have a “free” option for anything covered by grants Please keep in mind your cost Per Person when submitting your grant and budget. High costs may not be fully funded. Movie equipment requests will be routed through the Navy Motion Picture Service for approval and vetting. Quotes are required with Grant request submission. (See MWR website)

Rec Programming Grants 411 – FY18 Any purchase of branded or promotional items must use the new MWR logos Transportation Requests: Attendance for at least half the vehicle capacity if using commercial transportation needs to be achieved. If per person rates due to low attendance do not meet reasonable per/person cost, partial reimbursements will be given. Contractual Transportation and Entertainment to include Instructors: Please ensure you incorporate a reasonable cancellation policy into your contract or agreement and plan your cutoff dates accordingly. Grant funds for commercial transportation will be limited. As standard practice we encourage partnering with programs and equipment. Every facility does not need an outdoor movie screen, sound equipment, games, etc. Work together and share assets!

Rec Programming Grants 411 – FY18 Some Grant Restrictions: No fireworks No NAF labor (only on orders, per diem, and expenses) (no admission cost will be reimburse) No internal MWR to MWR charges except food or prize purchases No artists’ flights, meals, lodging or non show fee expenses No expense considered personal in nature (lodging expenses), individual admission fees, entry ticket expenses, or personal equipment rentals (paintball gear, ski equipment, etc) Funding for facility/everyday operation supplies are not authorized Only supplies directly related to the event will be reimbursed.

Rec Programming Grants 411 – FY18 Some Grant Approval Factors: A “Rack and Stack” prioritizing method will be used Available grant funds. How many grants submitted by each base/month. Originality and Innovation with Programs/Events/Trips. What for/How the funds will be used. Is it a repeat or reoccurring event? Are fees being charged? Recreation Skill Development Per person cost Equipment only grants are ranked lower in priority and may be approved pending available funds. Equipment for gear rental use is not authorized. Region Emphasis/Prioritizing ***NOTE: Even though your event may be a great program or offering it still may get a partial approval or disapproval. We still encourage bases to hold events even if not approved for grant funds.

Rec Programming Grants 411 – FY18 Grant Description must include the following: Who is sponsoring the program (CR, Liberty, Fitness, etc) Where the program/event will be held Basic Event Details (Who, What, Where, When, Why) Budget breakdown with Dollar Amounts (list more than just Supplies $---) Forms must be completely filled out to include funding information, Site Manager/Director Signature, and Regional Representative Signature. Due to limited funds grants must be turned in on time, have all information needed, and be on the correct form to be considered by the committee. Failure to submit all data and details could cause a partial approval or result in a disapproval. All grants will get a generic response whether it be approved, partially approved, or not approved.

FY18 Due Dates Grant Timing: routed to HQ via Region POCs 3 months prior to event Can submit earlier, but won’t be evaluated until response month.

Rec Programming Grant SAMPLE 1 No Fee Event SAMPLE

Rec Programming Grant SAMPLE 2 Fee Event SAMPLE

Rec Programming Grant SAMPLE 3 Combined Grant SAMPLE

Rec Program Grant Submission When submitting the grant only attach 1 grant per email. Please only email rec_prgm_grants@navy.mil as the Rec Grant Committee can all access and respond in a more timely manner. (Helps prevents grants from getting lost in a personal email box) Put base name, program/event name, and date in email subject. Submit to your region in a timely manner to ensure the request gets to CNIC before the deadline. If an approved grant’s date changes outside the month of the request, a new grant must be submitted for the new date/month. If the new date is in the same month, before execution a request must be sent to the Grant box. If a grant is cancelled please email rec_prgm_grants@navy.mil so that we can free up funds for other grants.

After Action Process Submit final budget to include all program income/revenue. Must include expense category totals for reimbursement . A cover sheet with receipts to help explain receipt expenses is super helpful! Remember your info is standing on its own and the easier it is to understand prevents delay and minimizes error in reimbursement. Copies of an event flyer, receipts, paid invoices, mess req, and other documentation. AARs must be completed and returned with documentation 30 days from event date. Back-up documentation must match grant total. Incomplete or packages with errors will be returned. If there are other expenses on receipts that aren’t applicable, please annotate it on the docs. Don’t forget the actual attendance & final grant amount! Route to Region for approval and Signature

Rec Programming Grants 411 – FY18 Liberty Video Equipment Reimbursement Program For video games, consoles, and other video game equipment No pre-approval needed Make the purchase and submit for reimbursement within 30 days of purchase. Complete Part 1 to include routing with Signatures. Submit receipts to match Grant

Questions?? Questions and POCs Points of Contact (POCs): Phone: 202-685-8603 Emails: Send All Rec Program Grants To: Rec_Prgm_Grants@navy.mil ***Grants Info Website: www.navymwr.org/resources/MWR_program_grants