Final Preparation for ELPA21 Assessment February 6, 2017

Agenda Key Dates & Pre-Testing Activity Testing Window Activity & Issues Testing Wrap-Up Support

Key Dates Milestone Date Paper/Pencil Material Arrives in Districts 2/6/2017 Student Logins Available in Admin Site 2/10/2017 Additional Material Ordering Window 2/6/2017 – 3/24/2017 Testing Window 2/14/2017 – 3/24/2017 Material Return Window 2/21/2017 – 3/29/2017

Activities PRIOR to Test Administration Register New Students (WVEIS) Order additional materials Upload secure browser Interactive Demo Train your test administrator Communicate with ELL students parents/schools Schedule Testing Secure Testing Environment Print and distribute all student credentials (labels) Ensure that students are assigned to the correct online testing groups Updates (Known Issues)

New Students Registration Material Ordering Nextera Website Register new students (WVEIS) Material ordering Writing books for K & 1 students will be sent automatically as determined by the pre-ID information. 20% overage Materials for new students

Adding New Student Enter changes through WVEIS

Secure Browser Microsoft Windows Apple Mac Apple iPad Google Chromebook *Last year’s secure browser *ELPA21 Preventing and Solving Technical Issues Training Module – 8 minutes (http://wvde.state.wv.us/federal-programs/WVTrainingModule-PreventingandSolvingTechnicalIssues2017.mp4 Work station readiness manual (http://wvde.state.wv.us/federal- programs/documents/WVELPASpring2017WorkstationReadinessManual_12142016_Optimized.pdf)

Secure Browser Sample Test Login Once the secure browser is available on the student devices, log in to the Sample Test to ensure the download was successful and the test is available and functioning on the device. 1. Launch Questar Secure Browser 2. Enter User ID: practice, Password: practice 3. Navigate through the sample test to ensure * Test loads at an acceptable speed * Items render correctly and can be answered (items/answers don’t bleed off the screen, etc.) * Available tools work appropriately * The test can be submitted upon completion via the Review screen

Interactive Demo Use Chrome to run this Interactive Demo Strongly recommend all ELs to do this Interactive Demo (Acclimate to testing platform) Make sure the headsets work correctly

Train Test Administrators Test Coordinator’s Manual Directions for Administration Translations (Limited Functionality) Accessibility and Accommodations Manual Training Modules (5 modules) Interactive Demo Lesson Plans Test security protocol training

Communication Tools Students’ excuse letter Parents letter English http://wvde.state.wv.us/federal-programs/documents/ParticipationintehELPA21letter.pdf Parents letter English http://wvde.state.wv.us/federal-programs/documents/ELPA21ParentLetter.pdf Parents letter Spanish http://wvde.state.wv.us/federal-programs/documents/2017elpa21letter.pdf ELPA21's informational brochure for families English http://wvde.state.wv.us/federal-programs/documents/EPLA21FamilyFacingBrochure12.1.14.pdf ELPA21's informational brochure for families Spanish http://wvde.state.wv.us/federal-programs/documents/ELPA21FamilyFacingBrochureinSpanish1.7.15-generic.pdf Principal letter from Superintendent http://wvde.state.wv.us/federal-programs/documents/ELPA21ParticipationMemo.pdf

Schedule a Test Grade Band Each Domain Total Time K & 1 20-30 minutes 2 hours 2-3 20-60 minutes 2-3.5 hours 4-5 2-4 hours 6-12 20-90 minutes 2.5-4.5 hours *K & 1 students’ assessment will be online; however, a portion of their writing will be paper-based. They will need to complete the online and the paper-based portions of their writing domain. *You can test different grade band together if necessary – but the directions for the different grade bands are a little different. *These times are approximate and do not include time for testing directions and breaks.

Testing Environment

Testing Environment Make sure all machines have secure browser Secure quiet testing environment for EL students (no school announcement during the testing)

Print all student credentials/ Ensure that students are assigned to the correct online testing groups Print and distribute all student credentials (labels) to Test Administrator Ensure that students are assigned to the correct online testing groups and that everyone has been assigned usernames and passwords prior to testing Date: 2/10/17

Helpful Hints for Students Default setting limits students to 2 recordings and 2 listening opportunities Scrolling to view all content Different task types Stimuli separated from question Different number of questions

Activities DURING Test Administration WV326 Testing environment Reason Not Tested Break more than 20 minutes Testing directions (Translation) Testing Irregularity Form

WVS-326 Form WVS 326 form will be arriving to your county test coordinator The form will be already bubbled in (1/25/2017) ELPA21 / WVGSA (accommodations/designated supports)

Reason Not Tested CODE Description 01 No longer enrolled 02 Emergency medical waiver 03 Student misclassifi ed/no longer LEP/ELL* 04 Parent/Guardian refusal NOTE: THIS CODE IS NOT USED FOR ELPA21 05 Absent for entire/partial testing window *You have to assign reason not tested for each domain

Break more than 20 minutes Students must sign back in using their user IDs/passwords and submit the test once they are finished. The Pause button will display when the student hovers over Sign Out. If students pause the test for a break, the break must be less than 20 minutes. Any test that is paused longer than 20 minutes will require a Proctor Password to log back into the test. Contact your District Title III Director to obtain the Proctor Password.

Activities AFTER Test Administration Ensure all EL students have submitted their tests Securely destroy all student credentials (labels) when ELPA21 testing is complete Complete WVS-326 forms Return the testing materials (3/29/2017)

Return Testing Materials Collect and inventory materials from each school Apply provided labels to boxes Ship to Questar by 3/29/2017

Support Customer Support By e-mail: wv.elpa.help@questarai.com By phone: 1-844-997-0427 (toll-free) By chat: via Nextera Administration Help Support hours around the test window: Monday-Friday 8 a.m. to 6 p.m. Eastern Time Contact WVDE when you have any questions/concerns 304-558-7805 mitamochi@k12.wv.us or rcrawford@k12.wv.us