Procurement & Strategic Sourcing Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   (PROJECT NAME) (RELEASE DATE) (Primary Buyer) (Primary Buyer Title) 14 11

Welcome and Introduction Robert Kuhn, Sr. Buyer David Fleig Other Mary Van Hevele  Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for Digital Cable and IPTV Television Service 2017 We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before February 01, 2017

Calendar of Events Mandatory Pre-bid meeting - January 13, 2017 Questions due to Procurement & Strategic Sourcing - January 17, 2017 - 12 Noon Delivery of Proposals - January 20, 2017 by 4:00 pm Evaluation of Proposals - Week of Beginning January 23, 2017 Announcement of Selected VENDOR - Week of Week of January 28, 2017 Readiness for Service/Contract Commencement - Week of February 1, 2017

Submission of Proposals Proposals are due January 20, 2017 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 35 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work Wayne State University (WSU) is seeking proposals to convert and update its existing free-to-guest analog campus cable television service and programming to a Hybrid Enterprise Streaming (IPTV) and Digital HDTV QAM free-to-guest model. WSU desires a solution where no set top boxes are required. The University also desires a proposal for managed service to include maintenance and a 24/7/365 Call Center Help Desk.

The University desires that the entirety of the conversion process shall be turnkey. The proposed digital system must integrate into the existing campus data network The University desires that the system be operated, managed and maintained by the successful bidder. The proposed solution must exist at other universities of comparable size The University desires to leverage the benefits of digital technology The University desires to have flexibility to add/delete/change programming on demand

List of buildings (billing units): Ghafari Hall (212), Atchinson Hall (264), Towers Residential Suites (300), Data Center (1), President’s office (1), Fitness Center (1), WSU Police Dept. (1), Tolan Park (1), Scott Hall (1), IBio (1), Digital Signage (1) Total billing units (not prorated): 784 Potential future billing units: Anthony Wayne Drive and Thompson Home Residence Halls and Apartments shall be approximately 700 billing units.

Scope of Proposal by Bidders Bidders shall propose a detailed, comprehensive turnkey solution for all programming, hardware, software, external services, network services, installation, maintenance, warranty and help desk functions and/or requirements. Programming lineup Appendix A (Main Bulk Sports and Entertainment) Appendix B (Foreign Language- Optional) CBC Windsor (optional)

Project Specifications All work shall conform to the latest version of the WSU Standards for Communications Infrastructure. https://computing.wayne.edu/docs/wsu-communications-standards.pdf Bidders are responsible for familiarizing themselves with the applicable WSU Standards. Describe headend requirements Programming lineup See Appendix A and Optional Appendix B Bidders may propose alternate lineup or include specials offers.

Enterprise Streaming (IPTV) Network service requirements Describe all hardware and software required to support and operate the IPTV component of the Hybrid System. Describe facility requirements for the IPTV component of the system. Describe all data network requirements necessary to support IPTV system operation, such as but not limited to transport, maintenance, monitoring and remote control.

Ownership of and Title to New Infrastructure Describe in detail any new on-WSU property, premises or building infrastructure required to complete this project. Successful bidder shall work with WSU to establish and identify a Point of Demarcation (Demarc) which will define the WSU premises boundary and its location for purposes of this section. Provision and installation of such infrastructure shall be the responsibility of the successful bidder. Ownership and legal title for such infrastructure upon its installation shall instantly transfer to WSU after satisfactory construction and acceptance by WSU. Ownership and title transfer shall be in writing in a format acceptable to WSU Purchasing and WSU General Counsel.

Optional services Foreign Language programming - 1 drop/1 classroom with multiple destinations within classroom such as computers with tuners. Emergency Alert System (EAS) CBC Windsor (Channel 9) may require an external antenna (HD) Removal and disposal of existing analog headend equipmentScope of Work

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://www.forms.procurement.wayne.edu/Adv_bid/Adv_bid.html If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, Email; ac6243@wayne.edu A copy should be submitted to Leiann Day, Procurement Analyst, Email; leiann.day@wayne.edu Do not contact the Computing & Information Systems, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11