Letter Writing 2 – Business Letter There are three basic types of letter, Business, Formal and Informal. Whichever letter you have to write in real life or is set as an exam question, you must make sure you use the correct layout for the letter.

Letter Writing 1 – Business Letter Specific Learning Objectives To learn an acceptable layout for a Business Letter. To learn a correct content structure for a Business Letter. To practice writing a Business Letter.

Letter Writing 2 – Business Letter Examples of Business Letterheads Note: On printed letterheads the sender’s address is printed wherever they want. Address on Left Address on Right Classwork Task No 1: Create a blocked diagram for each of these letterheads which shows the position of the Business address. [3 Marks] Address on Bottom of page]

Letter Writing 2 – Business Letter The Address SENDER ADDRESS:  Can be Letterhead or Left/Right/Centre Aligned Your Business Name Your Business Address Your Business Town Your Business Postcode Date (Before the recipient address USA style) Business Contact Name RECIPIENT ADDRESS – Always Left Aligned Business Name Business Address Business Town Business Postcode.  Date (After the recipient address UK style) Use two colours when you copy these slides. Pen for everything in white. Pencil or a different colour pen for everything in blue. Classwork Task No 2: Copy this & the next two slides in your folder. [6]

Letter Writing 2 – Business Letter The body of the letter Dear Sir./Dear Mr Smith. SALUTATION – Always Formal Translation Brochure Topic Heading Introduction I should be grateful if you would send us your brochure and price list of your translation services. Body Text We are currently developing our sales literature and web site and are interested in translating these into five languages apart from English. Call to action I look forward to hearing from you soon. Note: A ‘Call to Action’ is a final paragraph that asks the reader to do something. Classwork Task No 3: Copy this slide. [10]

Letter Writing 2 – Business Letter Signing Off Yours Sincerely Sign off – start ‘Dear Mr/Mrs Smith’, end Yours Sincerely Andrea Philips Written signature Andrea Philips Print Name Marketing Manager Job Title – usually smaller font and underlined Classwork Task No 4: Copy this slide. [4 Marks]

Letter Writing 2 – Business Letter Signing Off Yours faithfully Sign off – start ‘Dear Sir’, end Yours Faithfully Andrea Philips Written signature Andrea Philips Print Name Marketing Manager Job Title – usually smaller font and underlined Classwork Task No 4: Copy this slide. [4 Marks]

Letter Writing 2 – Business Letter Classwork Task No 5: [12 Marks] Write a business letter ordering the stationary supplies listed below. You: Mr. Mohammed Fares Office Manager Universal Movers Ltd Yasamal District 7C, Hasan Majidov Street., Baku, AZ 1065, Azerbaijan Tel: 051123 4567 Fax: 051765 4321 Email: info@universalmovers.az Account: IOS 120401 Recipient: Mr. Ulvi Suwail Account Manager Index Office Supplies Index House Yasamal district, A. Alaskarov Street, Block 89, AZ1321 What you need: 3 Boxes of A4 printer paper - URGENT Pens, Red & Black. Box of each. C4 & C3 windowed envelopes – 1 box of each 1 pack of post it notes Paper clips. 10 Box pack. 60 ring-binders in red black and blue colours. 20 of each colour. URGENT

Letter Writing 2 – Business Letter Homework Task [15 Marks] Either from home or the internet find a business letter and annotate it showing the component parts of the letter. Submit on Monday Note: This needs to be a real piece of paper that can go in your portfolio.