Director/ Data Entry/ Liaison Training Kansas Migrant Education Program Spring 2017

Handling Family and student stress

Kansas Migrant Education Program Updates Doug Boline, KSDE

Data System An RFP went out, and MS/EdD (MIS2000) has been selected to replace the current M2 Migrant data system. A contract is being drawn up and the transition should begin soon. M2 will be used to finish the current performance period, and the goal is to have the new system in place for next falls enrollment. All data for 2016-17, including summer services, will need to be entered in the old system.

Data System – Cont. MS/EdD will provide training in the use of the system to all data personnel. Probably looking at 3 locations across the state. It is imperative that all projects send at least one representative to the trainings when they occur. Early August? We are still looking at possible MSIX training, more to follow. To meet MSIX data requirements, STCO records need to be uploaded as soon as a child leaves your district.

Funding 2017-18 will be the first year of the 10% “Hold Harmless” cut to the states Migrant allocation. ($1.1 million) Cuts were made last year in preparation for this event, with the hope that funding would stay steady this year while summer numbers are built up. As always, project allocations will follow the students.

By the Numbers On this years CSPR the Category II Count (students served in the summer) went from 656 to 1,520, but the Category I Count (Regular School year) dropped from 6,882 to 5,092. Even though we went from serving 10% to 30% of the students in the summer, we are still losing. Our initial estimate was we needed to be serving 65-70% in the summer to maintain, looks more like 80% now. Accurate reporting of data is essential. The number of COE’s written each year has remained fairly constant, but we are losing kids in years 2 and 3 of their eligibility.

Service Delivery Plan Committee met in January and March to look at the state needs assessment and develop Objectives and Strategies for the new SDP. These will appear in the LCP Application for 2017-18. The new plan is being finalized and will be available at the fall/summer Directors Meeting. Directors meeting will occur July 25th as part of the pre-conference of the Summer Leadership Conference. Register at http://www.cvent.com/events/2017-summer-ksde-tasn-leadership-conference-for-administrators/event-summary-3ee76af20e7f46e98e7533b7a5a8f865.aspx

SDP – Cont. The new plan will Emphasize: Pre-K opportunities. Summer Services. Parent Involvement.

Free Lunch New interpretation went into effect last year. The MEP director should make every effort to provide a current Kansas Migrant Student Network (KMSN) list to the school’s CNP determining official no earlier than July 1. Any student, who is migrant eligible, as of the date of the KMSN certified list generated by the MEP director would be eligible for free meals for the entire school year.

Summer Opportunities Cosmosphere Camps – Registration by May 1. Fort Hays KAMS Camps – Register until full. Greenbush STREAM Camp

MEP Evaluation Student Performance Data/Demographic Information/Survey Information submitted annually to the state by each local Migrant Education Program; this information is submitted to the state evaluator. Annual Quality of Strategy Implementation (QSI) information collected by Janet Reynolds is submitted each year to the state and state evaluator. The state evaluator prepares a yearly evaluation report for Kansas on its progress to meeting the MPOs and goals of the Service Delivery Plan for submission to the Department of Education. This information informs the development of the Comprehensive Needs assessment and Service Delivery Plan for the next improvement cycle.

Data to Be Collected – New SDP Staff Surveys Student Surveys Parent Surveys Reading and Mathematics Local Pre- and Post-Assessment Results Counts of Students with Individual Plans of Study (IPoS) Parent involvement in IPoS Ages and Stages

ESSA: Changes in Child Eligibility Michael Toole

Who is a “migratory child” (2008)? The child is not older than 21 years of age; and The child is entitled to a free public education (through grade 12) under State law or is below the age of compulsory school attendance; and The child is a migratory agricultural worker or a migratory fisher, or the child has a parent, spouse, or guardian who is a migratory agricultural worker or a migratory fisher; and

Migratory Child continued - (2008) 4. The child moved within the preceding 36 months in order to seek or obtain qualifying work, or to accompany or join the migratory agricultural worker or migratory fisher identified in paragraph 3, above, in order to seek or obtain qualifying work; and 5. With regard to the move identified in paragraph 4, above, the child: Has moved from one school district to another; or In a State that is comprised of a single school district, has moved from one administrative area to another within such district; or Resides in a school district of more than 15,000 square miles and migrates a distance of 20 miles or more to a temporary residence to engage in or to accompany or join a parent, spouse, or guardian who engages in a fishing activity. (This provision currently applies only to Alaska.)

Who is a “migratory child” (2017)? The child is not older than 21 years of age; and a. The child is entitled to a free public education (through grade 12) under State law, or b. The child is not yet at a grade level at which the LEA provides a free public education; and The child made a qualifying move in the preceding 36 months as a migratory agricultural worker or a migratory fisher, or did so with, or to join a parent/guardian or spouse who is a migratory agricultural worker or a migratory fisher; and

Migratory Child continued (2017) 4. With regard to the qualifying move identified in paragraph 3, above, the child moved due to economic necessity from one residence to another residence, and - a. From one school district to another; or b. In a State that is comprised of a single school district, has moved from one administrative area to another within such district; or c. Resides in a school district of more than 15,000 square miles and migrates a distance of 20 miles or more to a temporary residence.

Who is a “migratory worker”? (2008) A “migratory agricultural worker” is a person who, in the preceding 36 months, has moved from one school district to another, or, in a State that is comprised of a single school district, from one administrative area to another, in order to obtain temporary employment or seasonal employment in agricultural work (including dairy work).

Who is a “migratory worker”? (2017) A “migratory agricultural worker” is a person who, in the preceding 36 months, made a qualifying move and, after doing so, engaged in a new temporary or seasonal employment or personal subsistence in agriculture (which may be dairy work or the initial processing of raw agricultural products).

Who is a “migratory worker”? (2017) An individual who did not engage in such new employment soon after a qualifying move may still be considered a “migratory agricultural worker” if he or she meets both of the following criteria: The individual actively sought such new employment; and The individual has a recent history of moves for temporary or seasonal agricultural employment.

What has changed? 2017: It is not longer to determine whether the worker moved “in order to obtain” qualifying work, or any employment. “Engaged” in qualifying work soon after the move instead of “obtained.” Modified criteria for individuals who did not engage in new qualifying work soon after their qualifying move.

“Soon After the Move” (2017) The Department recommends that “soon after the move” be within 60 days of the worker’s move. Being considered a migratory agricultural worker or fisher depends on whether the individual “engaged” in qualifying work soon after the move; a 60-day window allows for extenuating circumstances which would delay an individual’s engagement in new qualifying work immediately after a qualifying move.

“Soon After the Move” (2017) If an individual engaged in new qualifying work after a qualifying move, but not “soon after” the move due to circumstances beyond the individual’s control, may the individual be considered a migratory agricultural worker based on that move if he or she lacks a recent history of moves for qualifying work? No. There may be very legitimate reasons why an individual did not engage in temporary or seasonal employment or personal subsistence in agriculture soon after a move; however, to be considered a migratory agricultural worker, the individual MUST have actively sought such work during this period and have a history of moves for qualifying work.

“Soon after move” (2008) [We] think that in these circumstances, a worker generally should obtain qualifying work within 30 days of the move. However, we recognize that this period of time may vary depending on local conditions in agricultural or fishing operations or personal circumstance, which may cause the worker to delay obtaining qualifying work for a limited period of time beyond 30 days. If the recruiter believes that such circumstances exist and that he or she can still reasonably conclude that the worker obtained qualifying work “soon after the move,” the Department recommends that the recruiter document in the comment section of the COE the factors that led him or her to this conclusion.

What happens if a worker first takes a non-qualifying job and only afterwards engages in qualifying work? (2017) A worker who takes a non-qualifying job for a limited period of time after a move may still be considered a migratory agricultural worker based on that move, so long as the worker either engages in new qualifying work that is still “soon after the move” or meets the alternate requirements addressed above.

If an individual is identified soon after a qualifying move, and indicates that he or she expects to engage in new qualifying work soon, but has not yet done so, may a recruiter immediately consider the individual to be a migratory agricultural worker based on that move? (2017) It depends. The recruiter may immediately do so only if he or she has already begun to seek new qualifying work and has a recent history of moves for qualifying work.

What does the phrase “actively sought” mean in reference to qualifying work? (2017) The phrase “actively sought” implies the need to take positive actions to see such work. For example, the individual (or someone on his or her behalf) may have: applied for qualifying work at a particular agricultural or fishing job site, applied at a center that coordinates available temporary or seasonal employment, applied for such employment before moving, or have moved reasonably believing, based on newspaper ads or word of mouth, that such work would be available after the move. Recruiters must note in the Comments section of the COE when and how the individual actively sought qualifying work.

What does it mean to have a recent history of moves for qualifying work? (2017) A “recent history of moves for” qualifying work means a recent history of moves that resulted in temporary or seasonal agricultural or fishing employment. Only those individuals who in the recent past have moved and then been employed on a temporary or seasonal basis in agriculture or fishing will be considered a “migratory agricultural worker” or “migratory fisher”. Recruiters will document dates of the moves and information about the moves. The period of one’s “recent history” should not exceed 36 months prior to the date of the recruiter’s interview. For “intent”, there is NOW a time frame on work history!

Recent History of Moves (2017) Would an individual actively seeking qualifying work for the first time be able to use a recent history of moves to qualify for the program if those moves were made with, or to join, a parent/guardian or spouse who was a migratory worker? Yes, if those prior moves of a parent/guardian or spouse resulted in qualifying work.

Recent History of Moves (2017) The period of one’s “recent history” should not exceed 36 months prior to the date of the recruiter’s interview. For “intent”, there is NOW a time frame on work history! An individual must have made AT LEAST two moves for qualifying work within the time period. An individual’s recent history of moves for qualifying work does NOT have to be from one school district to another.

How may a recruiter determine whether a worker has a recent history of moving for qualifying work? (2017) Recruiters may rely on the worker’s statement regarding his/her attempts to obtain new qualifying work. Recruiters must note in the Comments section of the COE when and how the individual actively sought qualifying work.

What is a qualifying move? (2008) It: is across school district boundaries; and is a change from one residence to another residence; and is made due to economic necessity; and is made in order to obtain qualifying work; and occurred in the preceding 36 months.

What is a qualifying move? (2017) A qualifying move is: made due to economic necessity; from one residence to another residence; and from one school district to another school district.

What is “economic necessity?” (2008) It means that the worker moved either because he or she could not afford to stay in the current location, or went to a new location in order to earn a living. In general, the Department believes that if the worker’s move is related to work, e.g., a move to seek or obtain work, a move because of the loss of work, or a move because of the unavailability of work, the worker moved “due to economic necessity.”

What does it mean to move “due to economic necessity”? (2017) The Department considers this to mean that the child and the worker (if the child is not the worker) move because they could not afford to stay in the current location. A person who leaves from the place where he or she lives to, for example, (1) visit family or friends, (2) attend a wedding or other event, (3) take a vacation, (4) have an educational or recreational experience, or (5) to take care of a legal matter, would not have “changed residence due to economic necessity” because the person did not go to the new place because of financial need. Similarly, this person would not have “changed residence due to an economic necessity” upon returning home from one of these visits. Recruiters must still inquire about economic necessity.

III. Qualifying Move and Work (2017) 4. The worker moved due to economic necessity on (date) from a residence in (location) to a residence in (location), and Engaged in new qualifying work soon after the move (provide comment if worker engaged more than 60 days after the move); OR Actively sought new qualifying work, AND has a recent history of moves for qualifying work (provide comment)

What is a residence? (2017) The Department views a “residence” as a place where one lives and not just visits. In certain circumstances, boats, vehicles, tents, trailers, etc., may serve as a residence.

May a worker who did not obtain qualifying work soon after the move, be considered to have moved “in order to obtain” qualifying work? (2008) Under certain circumstances, yes. A worker who did not obtain qualifying work “soon after a move” may only be considered to have moved “in order to obtain” qualifying work if The worker states that one purpose of the move was specifically to obtain qualifying work, AND The worker has a prior history of moving to obtain qualifying work; OR There is other credible evidence that the worker actively sought qualifying work soon after the move but, for reasons beyond the worker’s control, the work was not available.

What is “credible evidence”? (2008) Other credible evidence that a recruiter might consider includes: Information obtained from conversations with an employer, crew chief, employment agency, or credible third party that indicates that the worker sought the qualifying work; Written information from the employer, such as a copy of an employment application or a list of recent applicants; Information in the public domain (e.g., newspaper) that confirms a flood or crop failure in the area.

“In order to obtain…” (2017) The phrase “in order to obtain,” when used to describe why a worker moved, means that one of the purposes of the move is to seek or obtain qualifying work. This does not have to be the only purpose, or even the principal purpose of the move, but it must be one of the purposes of the move. ESSA eliminates intent of a move as a factor affecting eligibility!

III. Qualifying Move and Work (2008) 4. The worker moved due to economic necessity in order to obtain: Qualifying work, and obtained qualifying work, OR Any work, and obtained qualifying work, OR Qualifying work specifically, but did not obtain the work

Qualifying Arrival Date (2017) A child may be identified as a “migratory child” when the child and the worker complete the qualifying move. This is often referred to as the qualifying arrival date, or QAD, for purposes of the COE. The child must meet all the definitions of “migratory child”, and the worker (if the child is not the worker) meets the definition of a “migratory agricultural worker”. The Department believes that, as a best and safe practice, the child’s move should generally occur within no more than 12 months of the worker’s move to obtain qualifying work, and that after one year it is difficult to link the child’s move to the worker’s move to obtain qualifying work. Nonetheless, there may be unusual circumstances that prevent a child from moving within 12 months of the worker’s move. In these cases, the Department recommends that an SEA document in the comment section of the COE the basis for determining that the child moved to “accompany” a worker after such a prolonged period of time between the two moves.

Qualifying Arrival Date (QAD) (2017) Date that begins a migratory child’s 36 months of eligibility The date that the child moves as a migratory agricultural worker/fisher or, (if the child is not the worker) the date that the child moves with, or to join, the worker. If the child and worker moved together, QAD = date they arrived in the district. To join moves: If the child moved before the worker, QAD = date that the worker arrived If the child moved after the worker, QAD = date the child arrived

IMPORTANT CHANGE Now wrap your head around this…

Who is a “migratory child” (2017)? The child is not older than 21 years of age; and a. The child is entitled to a free public education (through grade 12) under State law, or b. The child is not yet at a grade level at which the LEA provides a free public education; and The child made a qualifying move in the preceding 36 months as a migratory agricultural worker or a migratory fisher, or did so with, or to join a parent/guardian or spouse who is a migratory agricultural worker or a migratory fisher; and With regard to the qualifying move identified in paragraph 3, above, the child moved due to economic necessity from one residence to another residence, and - a. From one school district to another

Who is a “migratory worker”? (2017) A “migratory agricultural worker” is a person who, in the preceding 36 months, made a qualifying move and, after doing so, engaged in a new temporary or seasonal employment or personal subsistence in agriculture (which may be dairy work or the initial processing of raw agricultural products).

What is a “qualifying move”? (2017) A qualifying move is: made due to economic necessity; from one residence to another residence; and from one school district to another school district.

The BIG CHANGE… By removing the reason for the move, the child’s eligibility is dependent on meeting the criteria to be a “migratory” child” (age, educational attainment, move in past 36 months to accompany or join a migratory agricultural worker or fisher) – and on the worker meeting the criteria for “migratory worker” – and that the criteria for a move being “qualifying” being met. The children’s move, and the worker’s move, are no longer tied together!

III. Qualifying Move and Work: National COE (2017) 1. The child(ren) listed on this form moved due to economic necessity from a residence in (location) to a residence in (location). 4. The worker moved due to economic necessity on (date) from a residence in (location) to a residence in (location), and Engaged in new qualifying work soon after the move (provide comment if worker engaged more than 60 days after the move); OR Actively sought new qualifying work, AND has a recent history of moves for qualifying work (provide comment)

Scenario #3 (from OME ADM presentation (Sarah Martinez, Patricia Meyertholen), March 7, 2017) Paul, age 13, lived with his parents in Portland, ME. Unable to find work in Portland, Paul’s father moved on his own to Presque Isle on September 1, 2016, and engaged in seasonal employment harvesting potatoes (within one week of his move.) Paul’s father returned to Portland on October 20, 2016. Shortly thereafter, Paul’s mother was able to find work in a restaurant in Bangor, ME. So, Paul and his parents moved from Portland to Bangor on November 1, 2016. The ME MEP identifies Paul on July 1, 2017. Is Paul eligible for the MEP?

Figuring it out… FACT: Under the new regulations, “migratory agricultural worker” is a person who, in the preceding 36 months, made a qualifying move and, after doing so, engaged in a new temporary or seasonal employment or personal subsistence in agriculture (which may be dairy work or the initial processing of raw agricultural products). FACT: Under the new regulations, qualifying move is: made due to economic necessity; from one residence to another residence; and from one school district to another school district. Paul’s father made a qualifying move to Presque Isle and engaged in seasonal employment, so he is a “migratory agricultural worker for 3 years dating from September 1, 2016.

Figuring it out… FACT: Under the new regulations, to be a “migratory child”: The child is not older than 21 years of age; and a. The child is entitled to a free public education (through grade 12) under State law, or b. The child is not yet at a grade level at which the LEA provides a free public education; and The child made a qualifying move in the preceding 36 months as a migratory agricultural worker or a migratory fisher, or did so with, or to join a parent/guardian or spouse who is a migratory agricultural worker or a migratory fisher; and With regard to the qualifying move identified in paragraph 3, above, the child moved due to economic necessity from one residence to another residence, and - a. From one school district to another

Figuring it out… SO… Paul is younger than 22 Paul is entitled to a free public education Paul’s father, by moving to Presque Isle on September 1, 2016 (10 months before the interview), and harvesting potatoes, is considered a “ migratory agricultural worker” Paul and his family made a qualifying move from Portland to Bangor Paul moved with his father, who is a migratory worker, from Portland to Bangor Paul moved from one district to another SO…

Paul is eligible for the MEP!

III. QUALIFYING MOVES AND WORK 1. The child(ren) listed on this form moved due to economic necessity from a residence in Portland, ME to a residence in Bangor, ME. 2. The child(ren) moved (complete both a. and b.): a. As the worker, OR with the worker, OR to join or precede the worker. b. The worker, Paul’s father, is the child or the child’s parent/guardian spouse i. The child(ren) moved on 11/01/16.

III. QUALIFYING MOVES AND WORK 3. The Qualifying Arrival Date was 11/01/16. 4. The worker moved due to economic necessity on 09/01/16 from a residence in Portland, ME to a residence in Presque Isle, ME, and: a. Engaged in new qualifying work soon after the move (provide a comment if the worker engaged more than 60 days after the move); OR b. Actively sought new qualifying work, AND has a recent history of moves for qualifying work (provide comment)

COE Changes New National Certificate of Eligibility (COE) Move to electronic COE

Important: the new regulations are still awaiting comment and approval! Projected implementation: July 1, 2017 – contingent on approval!

Changes to ksde home language survey and district intake forms

Current Migrant Questions on HLS Has your family moved in the last 36 months to seek or obtain agriculture or fishing related work? Yes _____No _____   If yes, was the move from one school district to another? Yes _____ No _____

Approved Changes to HLS Has your family moved in the last 36 months to apply for or obtain agriculture or fishing related work, including dairies, nurseries, meat or vegetable processing, feed yards, or field work? Yes _____No _____ If yes, was the move from one school district to another? Yes _____ No _____

Proposed Change if ESSA Regulations Are Approved Have you or a member of your family (household?) moved in the last 36 months to do (to apply for or obtain?) agriculture or fishing related work, including dairies, nurseries, meat or vegetable processing, feed yards, or field work? Yes _____No _____   Have your children moved with or to join the worker above in the past 36 months? Yes _____ No _____

Current Intake Form Suggestions Our school district has the Title I-C Program which offers supplemental services to children whose parents work in agriculture related jobs such as: Feed yards Farm work Dairies Meat plants Fruit/vegetable plants Nurseries Fisheries

Suggestions Continued - The Migrant Education Program provides supplemental services to ensure that migrant children’s educational needs are met.   If your family moved to __________ within the past year, and worked in one of these jobs – or applied for such a job when you first arrived - you may qualify for the Migrant Education Program. If you have done any of this work in the past three years either here or in another city, you may qualify for this program as well. Please fill the form below and give it to the enrollment secretary. Once this form is received by the Migrant Education Staff, a recruiter will contact you for a brief interview to see if your family qualifies. Name:____ Address:____ Phone:____

ESSA Intake Form Suggestions Have you or a member of your family moved in the past three years to do or apply for one of these jobs? Yes_____ No______   Have your children moved with or to join the worker above in the past 36 months? Yes_____ No_____ If you answer yes to both of these questions, you may qualify for this program. Please fill the form below and give it to the enrollment secretary. Once we receive this form, a recruiter will contact you for a brief interview to see if your family qualifies.

Maximizing primary count

Making Referrals Home language surveys System for sorting for Migrant questions Don’t forget to sort “English only” surveys Recent ESOL lists / initial ESOL assessment lists Student Data Systems Educate District Personnel – secretaries/teachers Coordination with Social Agencies / Community

Kansas ID&R Plan (MPOs) 2.1 During the 2016-2017 school year, 95% of referrals received in the Identification and Recruitment offices will be interviewed within 15 days. 4.1 During the 2016-17 year, 100% of migrant move notifications received by the Kansas MEP will be disseminated to receiving states within 30 days of receipt via a variety of means, including the Migrant Student Information Exchange (MSIX) program.

Maximizing secondary count

Summer Services Preschool Service Bags Summer Camps PASS Contact Paige Inman, Eudora paigeinman@eudoraschools.org 785-542-4904 ext. 1502 Summer Camps PASS Contact Keith Reimer, Eudora kethreimer@eudoraschools.org 785-542-4904 ext. 1503

Preschool Service Bags Contact Paige Inman, Eudora paigeinman@eudoraschools.org

Summer Service Lesson Plan Ideas Sparked Innovations http://www.sparkedinnovations.net/Instructional.html

Greenbush Mobile STREAM Lab Randy Corns, Greenbush Randy.corns@greenbush.org 620-724-6281; 620-750-0924 (cell)

Data entry review

Required Data Entry Services provided with Migrant funds Regular year Summer If “reading” or “mathematics”, enter in “Instructional Services” Graduation Only close a COE if you are CERTAIN that the children have gone to another state or country – wait for the records request!

Priority for Service (PFS) All PFS students must be served first! Affects local project allocations PFS students weighted with an additional full FTE EL students weighted an addition ~0.2 FTE Should be done every year for all students Do the PFS determination as soon as possible so you will know which students SHOULD be served first at the beginning of the year You do NOT have to do both paper and online PFS forms – the online form in M2 is required

Timeline for Data Entry Recommended: Complete PFS at beginning of year or as new students arrive Enter regular year services periodically throughout year Enter summer services as soon as they are completed

Timeline for Data Entry Required: Regular year services should be entered the end of the second week of May – data affects calculation of local allocation for the upcoming year ALL Migrant services, both regular school year and summer, MUST be uploaded before August 31 (when the system rolls over and data is finalized for CSPR reporting) – but it is preferred that they be uploaded by mid-August.

New Migrant Data System Wait for Updates on Training and Deadlines!

Download powerpoint at: www.ksmigrant.org

Questions?