Hit the ground running with prince2

PRINCE2: recap PRINCE2 is used to deliver successful projects all over the world. PRINCE2 is truly tailorable. It can be Agile / Lean / Waterfall. It can be used for any project, no matter how big or small. *PRINCE2 2016 Research Report published by AXELOS

I want to use PRINCE2 to run my next project. What do I do? PRINCE2: getting started PRINCE2: getting started I want to use PRINCE2 to run my next project. What do I do? *PRINCE2 2016 Research Report published by AXELOS

Mandate: “we need an initiative which will break us into new markets” PRINCE2: getting started PRINCE2: getting started Mandate: “we need an initiative which will break us into new markets” We are an events company, specializing in small-medium local music events A colleague has pitched an idea…

The Canuck Truck Food Festival! PRINCE2: getting started The Canuck Truck Food Festival!

PRINCE2: getting started Great idea! Let’s go!

Is this project worth doing? Wait but… Is this project worth doing?

Starting Up a Project Starting Up a Project

Should we do this Project?

2 1 3 Project Definition WHAT are we proposing to do WHY are we proposing to do this 1 3 HOW will we do it

WHY are we proposing to do this 1

The Project Brief The Project Brief Outline Business Case Executive summary Reasons Business options Expected benefits Timescale Costs

The Project Brief Reasons Break into lucrative food festival markets Grow revenue for the business Create a repeat revenue stream Expand the brand into new areas Create stronger brand affinity and awareness

The Project Brief Expected benefits New revenue: est. $300K in first year from initial analysis 10% increase in brand awareness in Ottawa region (against benchmark survey) New database of vendors and sponsors Replicable event: new and repeat revenue potential

Project Definition WHAT are we proposing to do 2

The Project Brief Project Objectives Design, launch and run a successful single-day food festival event in Ottawa Establish a recognised food festival brand, that is associated with our parent company Ensure the festival can be repeated efficiently, in the future

The Project Brief Project Objectives Design, launch and run a successful single-day food festival event in Ottawa Establish a recognised food festival brand, that is associated with our parent company Ensure the festival can be repeated efficiently, in the future

Desired Outcomes: “Successful Day” The Project Brief Desired Outcomes: “Successful Day” Revenue from tickets, sponsorships and vendor spaces: >$300K 30% ROI (rev – costs / costs) Attendance at event >85% of maximum capacity Feedback survey to attendees after event receives >3.7/5 average rating

The Project Brief Users

The Project Brief Users “Foodies” in Ottawa and surrounding area Tourists Local people who enjoy festivals (our existing user database) Vendors (Food trucks; Restaurant pop-ups) Sponsors (Restaurants paying for advertising; large pitches) Media / bloggers

3 HOW will we do it

The Project Brief Project Approach Do we do it ourselves? Do we outsource all or part to other agencies? Do we partner with an existing food events agency?

Project Definition WHAT are we proposing to do WHY are we proposing to do this HOW will we do it

Starting Up a Project (SU) Creation of the Project Board

Starting Up a Project The Senior User represents the interests of all those who will use the project’s products. They must demonstrate that the forecast benefits… have in fact been realized. This role often involves a commitment beyond the end of the life of the project.

Outline business case The Project Board The Project Brief Starting Up a Project (SU) Starting Up a Project Outline business case The Project Board The Project Brief

Starting Up a Project (SU)

Initiating a Project

Initiating a Project (IP) The PID

The PID Initiating a Project Initiating a Project (IP) “The purpose of the PID is to define the project, in order to form the basis for its management and an assessment of its overall success. The PID gives the direction and scope of the project and (along with the stage plan) forms the ‘contract’ between the project manager and the project board.”

The PID Initiating a Project The Project Brief Risk management Communication management Project plan

The PID Initiating a Project Initiating a Project (IP) ________________________ Signature

Success!

Q & A