Using the District Accounting System Part 5: Managing Budgets

Objectives for Managing Budgets At the end of this section you will: Understand how to complete the budget template Understand the requirements for budget submission Be able to verify that World Headquarters uploaded the budget properly into the district accounting system Be able to view the dashboards for actual vs. budget reporting

System Demonstration Review the budget template View budget vs. actual reports

Sample Letter

Things to Remember The district executive committee should all work on the budget together The treasurer should understand the codes budgeted to so that the coding for actual transactions is accurate and will support effective budget to actual reporting

Budget Submission After the district executive committee approves the budget, submit it to districtfinancialreports@toastmasters.org by September 30 or access to the reserve may be denied Email the excel file Scan and email the signed Summary and Narratives pages The district council must approve the budget by December 1

Resources District Finance Corner website: http://www.toastmasters.org/financecorner On this site you will find the following: The district accounting system user guide http://www.toastmasters.org/userguide The recordings of the district accounting software training webinars http://www.toastmasters.org/accountingsoftwarewebinars The Annual Budget Template http://www.toastmasters.org/AnnualBudgetTemplate Or email / call your questions to: districtfinancialreports@toastmasters.org | 949-858-8255, ext. 410