KY ONE Health Time Clock Punching at the 4500 Terminal Swipe your badge. KY ONE Health Radiology Dept Employee #1570011456 If the punch is successful, the terminal beeps once and the top status light flashes green. Indicator Lights 8:25 AM Wed/Jan/23/2017 KY ONE Health ACCEPTED JOHN SMITH Punch IN Punch OUT Dept/Job Transfer Meal OUT/IN Orientation End Activity Function Keys Educaiton More…… More…… If the punch fails, the terminal produces one long beep. The screen displays “Rejected.” Navigation Keys REJECTED REJECTED

KY ONE Health Time Clock Punching at the 4500 Terminal Insert the badge in the badge reader slot so that the bar code is facing the badge reader. If the punch is successful, the top status light flashes green and you hear a single beep. If the punch is rejected, the middle status light flashes orange and you hear three quick beeps. Look for an error message on the terminal display. 1 3 Swipe badge through the badge reader in a downward motion. 2 Error Messages Error 01-1: Error reading badge What to do: You may not have swiped properly. Try again, following the steps above. If you get the same message, see your Manager Indicator Lights KY ONE Health Radiology Dept Employee #1570011456 8:25 AM Wed/Jan/23/2017 KY ONE Health Dept/Job Trans Med Surg Extra Charge Call Back End Activity Function Keys Error 06-2: Unknown home employee What to do: See your Supervisor Orientation More…… Error 05-1: Rejected What to do: You have already successfully swiped, or, if you are attempting to enter another punch, not enough time has gone by since entering the previous punch. Wait a moment or two, then try again. Navigation Keys

KY ONE Health Time Clock Multiple Transfers: Various labor level transfers can be done within one transfer transaction. Any combination of Department, Job, and Position can be selected. For example: 1. Dept. plus Position, 2. Dept. plus Job or 3. Dept. Job and Position. Transferring Department plus Position Transferring Department plus Job Transferring Department, Job & Position Press the function key: Department/ Job Transfer. Enter the Department number to which you are transferring. To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER. To accept the Department transfer, press ENTER. Press ENTER to advance to Job field. It is not necessary to make an entry in a field (Job level) that is not changing Enter the Position number to which you are transferring. To accept the Position transfer, press ENTER. Swipe your badge. Accepted Department and Position Transfer Jane Fallon Labor Acct 151004405 Surgery Position 2 Approved 8:25AM Wed Jan-10-2008 Press the function key: Department/ Job Transfer. Enter the Department number to which you are transferring. To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER. To accept the Department transfer, press ENTER. Enter the Job number to which you are transferring, or select job from the List key. To accept the Job transfer, press ENTER. Press ENTER to advance to Swipe your Badge field. It is not necessary to make an entry in a field (Position) that is not changing Swipe your badge. Press the function key: Department/ Job Transfer. Enter Department number to which you are transferring. To make a selection, key in the 9-digit department number OR press the LIST soft key. Scroll up and down by using the arrow buttons ▼ ▲ on the clock. To choose an entry from the list, press ENTER. To accept the Department transfer, press ENTER. Enter the Job number to which you are transferring. To accept the Job transfer, press ENTER. Enter the Position number to which you are transferring. To accept the Position transfer, press ENTER. Swipe your badge. Accepted Department Transfer Jane Fallon Labor Acct 151004405 Surgery 20700, Rn Patient Care Approved 8:25 AM Wed Jan-10-2008 Accepted Department Transfer Jane Fallon Labor Acct 151004405 Surgery 20700, Rn Patient Care Position 2 Approved 8:25AM Wed Jan-10-2008 3

Timeclock Function Key List KY ONE Health Time Clock Changing Activities/Work Rules Press the desired Activity key. (Ex: Charge, Call Back, Orientation, Training, Education, Extra Shift) Swipe your badge. If the Activity needs to be transferred to a different Process level, Dept., or Job or Position; enter the appropriate code for each OR press the LIST soft key and select from the provided lists. Enter through selections if no transfer of Position, Job, Dept. or Process Level and Swipe your badge. The terminal responds with a message such as: Accepted Start Activity Jane Fallon Callback 8:25AM Wed Jan-10-2008 IMPORTANT NOTE: When scanning for an activity - TRANSFER, Charge, ETC – always select the Function Key first, BEFORE scanning badge KY ONE Health Timeclock Function Key List Ending Activities Press the End Activity key. If Activity was transferred you will need to transfer back into your Primary Position, Primary Job, and Home Dept when ending a transferred Activity. Swipe your badge. Punch IN Punch OUT Dept/Job Transfer Meal OUT/IN Orientation End Activity Education More…… Activity Transfer Charge Sitter Xtra Shift More …… Meeting Process Level Emergency Call Back Department Job Position Enter Badge ID 4 4

KY ONE Health Time clock Attestation Clocking IN & OUT for Shift When clocking IN to start shift, press soft key next to IN Punch selection and swipe badge When clocking OUT to end shift, press soft key next to OUT Punch and swipe badge When clocking out at the end of your shift, you will be asked to attest as to whether you were able to take your 30 min uninterrupted meal break “Did you take an uninterrupted meal break during your shift?” Press upper left hand soft key for YES Press second upper left hand soft key for NO If you answer No, an OUT punch will be created and your manager will receive an email indicating you did not receive a meal break and your meal deduction will be canceled automatically 1 2 4 5 NOTE: If immediately transferring into another department or Work Rule upon arrival, ONLY select the transfer button, do not hit In Punch and then do the transfer. NOTE: When you answer No to not getting an interrupted meal break, you are attesting to not getting a full 30 min meal break.

KY ONE Health Time clock Attestation Clocking IN for Shift and leaving for a Meal break When clocking IN to start shift, press soft key next to IN Punch selection and swipe badge If leaving campus for your meal break, press the soft key next to Meal OUT/IN selection and swipe badge When returning from Meal break select MEAL OUT-IN soft key, swipe badge. If clocking IN before the required 30 minutes has passed, system will prompt you that you are returning early and you will need to follow the prompts to clock back IN early or return later to clock IN. If you are required to return to work early because you were instructed to do so by your manager, press the UPPER LEFT HAND SOFT KEY - “Yes, required to return early”. If you have returned early and not required to do so, press UPPER RIGHT HAND SOFT KEY - “I’ll return later” button. 1 2 3 4 NOTE: When you select, “Yes, I am required to return early”, you are attesting that you were not able to take a full 30 minutes for your meal . NOTE: If you are not required to come back early and you select “I’ll return later”, don’t forget to come back to the timeclock, press MEAL OUT-IN soft key and swipe back in. NOTE: If you need to transfer to another department or Work Rule upon return from Meal Break, you will need to perform 2 transactions. First, select MEAL OUT-IN button to attest for Meal Break, then perform transfer.

KY ONE Health Time clock Attestation If Kronos Application is Down/Clocks are not Online If the Kronos Application is down or clocks are not connecting to the database, when employees punch out using Attestation Out Punch keys, they will not be prompted with Meal Break questions. Instead, they will receive an OFFLINE message. They still however should select the SUBMIT PUNCH key so their Out Punch will be captured and sent to the timecard. The manager will see a Comment attached to these Offline Punches so they are aware why a lunch could not be attested to.