Promoting Educational Organisation Through PEOPLE The Benefits of European Experience in Human Resources for Georgian HEIs September 21, 2016

What is a Benefit? A benefit is generally defined as : a positive outcome of a change. a measurable improvement resulting from an outcome. Normally, project benefits are linked to project deliverables. The benefits of a project can be derived when they are combined with the successful realization of project deliverables.

The Benefits Derived from PEOPLE Project 2. Lay the Foundation for organizational change Increase Knowledge about HRM 2. Create the strategic planning Pilot project 3. Improve the University HR Processes http://www.mymanagementguide.com/project-benefits-classification/ 4. Be able to better plan for the Future

Knowledge Gained From 3 European Countries: Portugal ToT: HR Management Venue: INSTITUTO SUPERIOR TÉCNICO (IST) Dates: 27th to 31st October 2014 HR Manual: Processes and Procedures Management by Objectives Performance Evaluation Recruitment Processes Information Systems Team Work and Cooperation Develop and Motivate others Communication Negotiation and Persuasion People Management Leadership Satisfaction Surveys On-line surveys

Knowledge Gained From 3 European Countries: Spain ToT: HR Management Venue: UNIVERSITAT POLITÈCNICA DE CATALUNYA (UPC) Dates: 17th to 21st November 2014 HR policy and structure at UPC Information systems for HR People management and welcome process Recruitment and Job descriptions HR in KTH Integration process & training of staff Accreditation and Performance evaluation of academic/research staff Change management Continuous training for academic staff Health and safety service Time management Strategic plan for HR Visit HR Department of UPC

Knowledge Gained From 3 European Countries: Spain ToT: Strategic Plan for HR Management Venue: UNIVERSITAT POLITÈCNICA DE CATALUNYA (UPC) Dates: 3rd to 5th March 2015 Strategic Management, Strategic Planning and Quality Why a strategic planning How to involve all the university community into a strategic planning Strategic plan management and communication Mission statement and values Diagnostic of the institution: SWOT and PESTELLI analysis Strategic Axis identification Vision per axis Goals and objectives Dashboard exercise Presentation by partners on the exercises carried out

Knowledge Gained From 3 European Countries: Sweden Workshops: Training on HR Management Venue: ROYAL INSTITUTE OF TECHNOLOGY (KTH) Dates: 7th to 10th June 2016 Human resources at KTH and Swedish universities Strategic plans follow-up: Kazakhstan, Armenia, Georgia Personal policy at KTH Collaboration for development at KTH Coaching Visit HR Department of KTH

Sharing Knowledge and Experience to other HEIs Within the framework of TEMPUS project “PEOPLE” a three-day training workshop was held at Kutaisi University conference hall from July 22 to July 24, 2015 Beside the employees of organizer universities (ISU and KU) the training-workshops were attended by representatives of Akaki Tsereteli State University and local public institutions – the so-called non- profit (non-commercial) legal entities. The Resources Centre at Kutaisi University The Resources Centre at Ilia State University

Visit Our Project Web-site http://peopleorg.eu/

E-Learning Center: Available Courses

2. Laying the Foundation For Organizational Change Partners’ Assembly Director Rector of the University Study Process Monitoring Office Dean’s Office Faculty Departments Programs Committees სწავლის შედეგების შემფასებელი კომისიები Dissertation Council Councils for Recognition of Qualifications Quality Assurance Office International Relations Office Center for Continuing Education Career Support Center Dean of the Faculty Academic Staff Students Academic Council Faculty Council Student Self-Government Student Clubs HR office Staff Disciplinary Commission Student Disciplinary Commission Administrative Support Center (Main Office) Social Affairs Commission Finance Office Analytical Research Center Office of Purchases & General Services Library Office of Public Relations ICT Unit Commissions on Learning Outcomes Assessment

3. Improving the University HR Processes Based on Valuable Recommendations from Audit Report The rights and responsibilities of academic staff have been defined and their admissions policy and procedures have been included in the new statute. New bylaws of KU is being created. This is very voluminous document containing all aspects of KU management processes and procedures including HR manual. Welcome guide and HR handbook for new employees have been created and used in practice. Job Descriptions of key administrative positions have been defined. The procedures for the performance evaluation of academic and administrative staff have been developed. The system/criteria for promoting staff has been clarified.

4. Creation of The Strategic Planning Pilot Project VISION AGENTS INVOLVED SWOT ACTIONS VISION VISION OBJECTIVES STRATEGIC PLAN MISSION AND VALUES VISION VISION STRATEGIC LINES CRITICAL FACTORS SCENARIO VISION

4. Creation of The Strategic Planning Pilot Project The Structure of The Human Resources Strategic Plan for 2016-2020 INTRODUCTION ABOUT THE STRATEGY HR MISSION CORE VALUES HR VISION SWOT ANALYSIS PESTEL FRAMEWORK STRATEGIC GOALS AND OBJECTIVES There are 10 HR Objectives which are organized in 2 Key areas (strategic Lines) and 3 strategic goals. BALANCED SCORECARD SPREADSHEET (Excel file)

5. Now we are able to better plan for the future … because I believe we developed!

How do people build development plans? How do people learn actually? 70% Trainings and Seminars 20% Acquire knowledge and experience from others 10% Experience from participating in projects 10% Trainings and Seminars 20% Acquire knowledge and experience from others 70% Experience from participating in projects

Thank you Elguja Deisadze Kutaisi University e.deisadze@unik.edu.ge