Year-End Close: Reports and Finance Data warehouse Amy Ahearn, OBIEE Developer, Chancellor’s Office Kelly Cox, Associate Director, Accounting, Chancellor’s Office Sherry Pickering, Director, Fiscal Service, East Bay

Finance Data Warehouse 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Finance Data Warehouse Three new dashboards and reports released in Fiscal Year 2016 ProCard Labor Cost Distribution (LCD) Asset Management (AM) On the horizon Ad Hoc Reporting (Ad Hoc) Executive Reporting

2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING ProCard Report Designed with One Report and two views View One: ProCard Transaction Details with ProCard Attributes as static fields with 6 column selectors View Two: Download

2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING LCD Dashboard Employee Detail – Sample Report

2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING LCD Dashboard Payroll Detail – Sample Report Payroll Summary – Sample Report

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard The AM dashboard reports address four areas: Custodian Property Office and Inventory Monitoring Accounting Office Asset Acquisition Detail

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard Custodian Report Sample Report

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard Custodian Report All (all attributes) Sample Report

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard Property Office Sample Report

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard AM Acquisition Details Report Sample

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard AM Accounting Report Sample

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard Custodian History Drilldown Sample Location History Drilldown Sample

Asset Management Dashboard 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Asset Management Dashboard Accounting Drill Down Sample Inventory History Drilldown Sample

Coming Soon from the FDW 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Coming Soon from the FDW Ad hoc Reporting Executive Reporting

2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Year End Reports FDW: Reserve Entries FDW: Search for non-0948 SWIFT cash balances FDW: Clear Negative Cash FDW: CPDC_PROJ Reporting FDW: Performance Report as of Period FDW: Review Reverting Funds CFS: Department/Fund Budget Report CFS: Trial Balance FDW GAAP: GAAP By Summary by Period Groups CFS: Ledger Detail Report CFS: Journal Detail Report CFS: CSU Year End Obligations

Financial Reporting →Fund Balance 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting →Fund Balance REPORT: This reports the beginning fund balance, year-to-date revenue, year-to-date expense, and projects current fund balance USE: Campus Reserve Polices Policy: 2001.00 Campus Reserves

Financial Reporting → Financial Summary as of Period 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Financial Summary as of Period REPORT: This is designed to produce reports based on a wide number of filters and criteria. USE: Fund Balance Check mapping and entries What Not to Do!

Financial Reporting → Financial Summary as of Period 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Financial Summary as of Period REPORT: This is designed to produce reports based on a wide number of filters and criteria. USE: Search for non-0948 SWIFT cash balances CSU Legal Accounting and Reporting Manual: Chapter 34: Banking Section 3.5

Financial Reporting → Cash 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Cash REPORT: Used for analysis in determining if a negative cash balance exists in specified SCO, CSU, or PeopleSoft fund(s). USE: Clear negative SWIFT cash in local trust funds CSU Legal Accounting and Reporting Manual: Chapter 34: Banking Section 3.6

Financial Reporting → Inception To Date 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Inception To Date REPORT: Used for reporting capital projects using CPDC_PROJ attributes USE: To collect period 1-12 data (no period 0) for all fiscal years of the project since inception through the period requested. CSU Legal Accounting and Reporting Manual: Chapter 15

Financial Reporting → Performance Report 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Performance Report REPORT: Analysis of year over year balances USE: To analyze pre-close balances to ensure accounts are accurately stated.

Financial Reporting → Financial Summary 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING Financial Reporting → Financial Summary REPORT: Review reverting funds USE: To analyze reverting funds and close out purchase orders. CSU Legal Accounting and Reporting Manual: Chapter 4

CSU State & SW Reporting →Campus Reports →Fund/Deptid Budget Report 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING CSU State & SW Reporting →Campus Reports →Fund/Deptid Budget Report REPORT: This is designed to produce a real time budget to actuals report based on CSU fund, Fund Code or Dept ID. USE: Real time budget report using PS accounts.

CSU State & SW Reporting →Trial Balance 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING CSU State & SW Reporting →Trial Balance REPORT: This is designed to produce a real time trial balance report based on SCO Fund, CSU fund, or Fund Code. USE: Real time report using PS accounts.

FIRMS/GAAP → GAAP Summary APRIL 2017 YEAR-END LEGAL TRAINING FIRMS/GAAP → GAAP Summary REPORT: Used for analysis in determining periods totals

FIRMS/GAAP → GAAP Summary 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING FIRMS/GAAP → GAAP Summary REPORT: Used for analysis in determining periods totals

CSU State & SW Reporting →Campus Reports →Ledger Detail Report 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING CSU State & SW Reporting →Campus Reports →Ledger Detail Report REPORT: This is designed to produce a real time ledger report based on PS chartfields. Can be used on any BU or ledger. USE: Real time ledger balances by PS chartfields.

CSU State & SW Reporting →Campus Reports →Journal Detail Report 2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING CSU State & SW Reporting →Campus Reports →Journal Detail Report REPORT: This is designed to produce a real time journal entry report based on PS chartfields. Can be used on any BU or ledger. USE: Real time journal entry data by PS chartfields.

2016 CSU Business Conference APRIL 2017 YEAR-END LEGAL TRAINING CSU State & SW Reporting →SAM Reporting CSU Year End Processes →Year End Processes →CSU Year End Obligations REPORT: These reports are designed fulfill legal reporting requirements. USE: To fulfill legal reporting requirements