AZWater 2017 Conference Planning Committee Meeting Lunch Sponsored by HDR June 10th 2016

Agenda Introductions 2016 review 2017 conference Task List Survey comments Conference Analytics 2017 conference Abstract Categories Submission Deadline Task List Subcommittee leads

Introductions Your Name Employer & Job Title # years on the conference committee If you have a specific task on the committee, what is it What Change/Improvement (big or small) you’d like to see to the conference

Average Attendee per Session Late afternoon not as well attended as morning sessions Research track in the afternoon not well attended Several missing moderator surveys In general how well were the tracks put together?

Attendee Analytics 1500 registered attendees 300 Exhibitor Registered

Attendee Analytics

Registration Process (at check-in) Unclear as to which was new registration and pre-reg lines Picking up everything at the conference was very efficient, although more work for the volunteers. Much better than last year's. Need an additional line with a sign posted above each line. Suggest A-G, H-Q, R-Z. no real direction for the lower part of the alphabet. People did not know where to get there packets. Cindy and Debbie are great I like it when they are mailed in advance Surprisingly fast and easy

Please rate the PDH Process This process needs improving!! Would check out of a talk and it would show you as checking in again. I wish the scanners would say both when you are scanned in and then scanned back out. I was never sure if my PDHs were recorded. Plus its crowded to get to the scanners. Easy to use There could always be more scanners, but the lines moved pretty quickly. People waiting to scan tend to block flow of traffic in an out of the room. Unsure of my status since it always scanned as "In"

Scheduling Excellent Wish there was more time between sessions, missed a few sessions because I got caught up networking in between. I like the traditional format without the staggered breaks Too long between morning and afternoon sessions on Thursday. There were overlaps in seminars I would have liked to attend Committee meeting scheduling could be improved to avoid conflicts with presentations on topics of interest to the committee

Why did you choose to attend the AZ Water Annual Conference & Exhibition? Participated as speaker and took several assigned employees with me.... It is the largest show in AZ. we can attend and get the needed training and exposure needed. new to the business and wanted to learn more. It is a good source of PDHs and networking, it is local and easy to attend. The large vendor exhibit is good and the session topics are varied and inclusive of multiple disciplines. For the free breakfast! Duh! I was asked to present. See what new technology might be useful in field work. Make contacts with other professionals. PDHs and client networking WEF Member for 30 years, this is the best forum to network with others in the field and be updated in new technologies.

Why did you choose to attend the AZ Water Annual Conference & Exhibition? I wanted to present. Why not, it's fun. I wanted to visit and decide if it is worth participating in future years as exhibitor. Give a talk, network, learn something new. My supervisor asked me to and as a relatively new water professional, I was curious as I had not attended before. PDH'S AND NETWORKING. TO ENHANCE MY JOB SKILS IN THE WATER DEPT. It was a mistake. First time, seen there was Operator and SCADA classes Colleague of mine was speaking. Obtain pdhs and networking.

Mike Worlton Thank You 2016 Big Cheese!!! Being Conference Planning Chair is a huge time commitment and exercise in juggling…Thank you for being our 2016 leader!!! Thank You 2016 Big Cheese!!!

2017 Conference Let the Party Planning begin…

Did you know that the AZWater Conference is moving to the Phoenix Convention Center in 2017? Thank god!!! Glendale is the worst place for this event considering the amount of diving many have to do and the fact that sponsored happy hours are not well attended do the the driving distance. Yes, I am glad it is moving downtown Phoenix it is more convenient with the light rail. The long drive and traffic was the worst part of the event. The hotel rooms were too expensive to stay there. Going to be interesting getting a hotel and moving away from Cabalas. I live in Glendale. Next year will be a big hassle for me with traffic, etc. what about the parking $$ Please do not move to phoenix c/c. Thanks AWESOME. Central to the Valley. Was hard to drive to the opposite side of town. Will be a longer drive, with more traffic issues. How is parking being handled? Is there a separate parking fee? Neutral really. I would attend where ever it was, but being centrally located should be a bit "easier"

Did you know that the AZWater Conference is moving to the Phoenix Convention Center in 2017? Basically, westsiders do not like that we are moving, and eastsiders love it. Parking is a big concern of all!

Call for Abstract Call for abstract advertisement will go out in the Summer Kachina Open Abstract Submission; middle of July? Water Treatment Water Resource / Recharge Safety Water Distribution Utility Management / Customer Service Water for People/EWB Wastewater Treatment Construction Innovative Technology Wastewater Collections Research Other / Special Topics Energy / Sustainability Reuse Pretreatment Distribution Regulatory Laboratory Practices

Room COG PCC Session/mtg Room Exhibition Hall 30,000 48,000 Ballroom   COG PCC Exhibition Hall 1 30,000 48,000 Ballroom 18,564 28,000 Session/mtg Room Solana F&G 3,120 167-166 4 3400 Solana H or I 2 3,080 151-150 2800 Cira A, B or C 3 2,280 158-159 2600 Aurora A & B, 1,480 155 1,400 Aurora C or D 740 Asteria BR 1,050 154 1,300 Total (sq-ft) 19,390 27,100

Possible Changes We will discuss these in the upcoming month. Conference Schedule Lunches AWWA/WEF speaker Award schedule Length of tracks (could we have some longer tracks) BBQ Venue Registration Showcare vs. Cvent On-line On-site Other Changes to consider??? Meeting June 10 July 15 Aug 12* Sept 16* Oct 16* Nov 11* *Dates are only preliminary and are subject to change

Important Dates Friday 6/17/2016 – Publish Call for Abstract in Kachina Friday 11/4/2016 – Deadline for Abstract Submission Friday 11/11/2016 – Send out Abstract for Scoring Friday 11/25/2016 – Abstract Scores Due Friday 1/13/2017 – Finalize Program Finalize BBQ, Keynote… Friday 1/20/2017 – Board Approval of Program To do between these dates Organize sessions/track appropriately to the talks submitted Find Moderators Committee Meetings BBQ contract signed Keynote agreed upon

Theme 2010 – Stewardship of Arizona’s Water Future 2011 – Arizona’s Water Future Is Here 2012 – Celebrating the Past, Planning for the Future 2013 – Sustainable Water, Sustainable Arizona 2014 – Public Investment in Water for a Strong Economy and Healthy Communities 2015 – A Vibrant Arizona Through safe, Reliable Water 2016 – NONE 2017 – Do we want a Theme…or keep it Theme-less

Conference Chair / Board Liaison Gretchen Baumgardner, Chair Tom Galeziewski Conference Chair / Board Liaison Gretchen Baumgardner, Chair TBD, Vice Chair Planning Chairs Mike Worlton Past Chair Us Task Force Keynote, Theme Program & Panel

Moderator Clayton Freed YP Committee Liaison Mike Ambroziak Exhibitor Liaison Patrick Goodfellow IT Chair Cindy Martinez Registration Chair Alan Palmquist / Sarah Rogowski Awards Chair Debbie Muse Conference Program Tom Braatelien

Manufacturer Technical Session Nashita Naureen / Clayton Freed Mike Ambroziak Manufacturer Technical Session Nashita Naureen / Clayton Freed Student Poster Session MFR Social Doug Berschauer / Jesse Black Operator Training Tricia Cook / ??? Check In/Proceedings Jeanne Jensen / Sumeet Mohan Job Fair Karla Richards Sponsorships

Need a full sub-committee BBQ Amy Baker App Jesse Black Meter Mania Larry Hanson / Curt Courter A/V and Room Setup Kevin Chadwick Regulatory Outreach Maria Brady / Mike Caruso Signs Clayton Freed / Patrick Goodfellow Website

Technical Session Layout Steve Wedwick / ??? Breakfast/Lunch PPTs Richard Sacks PDHs Damien Tonnelle / Vice Chair Survey/Feedback Anupa Jain, Bob Goff Photography Nashita Naureen Technical Session Layout Craig Caggiano / Gretchen / ??? Fresh Ideas Dave Iwanski / Robin Bain Golf Tournament

Lunch Sponsors When Sponsor June HDR July August September October   August September October November December January February March

THANK YOU Lunch Sponsored by HDR

BBQ Heritage Square’s Lath Pavilion Chase Field Events Renaissance Phoenix Downtown’s Skyline Terrace Cityscape We need a subcommittee to vet possible venues.