Session IX: Elements of Project Proposal Module 3: Project Formulation/Preparation Bunchhoeuth KENG; September 2016

Contents Learning Objective What are elements of project proposal? Why is it important to know about the elements of project proposal? How to develop a project proposal? Project proposal checklist Planning for project report

Contents Why do we write project progress report? What types of project progress report? Common elements of project progress report Exercise

1. Learning Objective Participants will understand what elements are required for a project proposal. Participants will understand and be able to identify appropriate elements for writing a project report.

2. What are elements of project proposal? A document which explains a clear strategic direction of project A detailed description of a project

3. Why is it important to know about the elements of project proposal? Comprehensive and complete picture of an entire project. A tool for communicating and presenting a project details Instructions and guidance on how to implement the project.

4. How to develop a project proposal? Pre-Proposal Writing Step 1 Analyzing situation Step 2 Conduct a feasibility study Step 3 Analyze stakeholders

4. How to develop a project proposal? Pre-Proposal Writing Step 4 Analyze problems Step 5 Conduct project scoping Step 6 Conduct risk analysis and management

4. How to develop a project proposal? Pre-Proposal Writing Step 7 Analyze objectives Step 8 Develop project goal and strategy Step 9 Develop a project logical framework

4. How to develop a project proposal? Pre-Proposal Writing Step 10 Develop communication plan Step 11 Formulate M&E plan Step 12 Develop work plan and budget plan

4. How to develop a project proposal? 2. During Proposal Writing Step 13 Proposal Narrative Step 14 Project staff capacity development plan Step 15 An executive summary

4. How to develop a project proposal? 3. Post Proposal Writing Write a cover letter Submit the proposal to donors Sign agreement with donors

5. Project proposal checklist A checklist of project proposal is as followed (Zonn, 2008) Cover letter Executive Summary Proposal Narrative Project tittle Project period Project justification Project goals

5. Project proposal checklist A Project objectives (SMART) Specific Measurable Achievable Relevant Time bound Description of project activities Description of project results Project implementation plan

5. Project proposal checklist Previous experience of similar project Resource mobilization Project sustainability Project personnel Cooperation partners

5. Project proposal checklist 4. Project Budget 5. Project Accountability and Structure 6. Monitoring and Evaluation 7. Project Staff Capacity Development Plan

6. Planning for project report A project progress report is a brief description of achievements of a project The project report has to respond to project proposal

7. Why do we write project report? Inform donors about project progress Know project achievement

8. What types of project report? Types of project progress report. For long-term project, donors also require mid-term and final project evaluation report. N Length of project Reports to Donors 1 One-year project Quarterly report or mid-year report One-year report   2 Three-five year project Mid-year report Annual report Mid-term report Final project report

9. Common elements of project report 6 Project achievements   The structure should be: Main activities (not too much) Outputs Objective/Outcome Goal/Impact Challenges Lessons Learnt Future plan

9. Common elements of project progress report 7 Operations Human resources management Administration Networking 8 Annexes List of additional documents

10. Exercise Materials: flip chart, markers Exercise type: Small group work Purpose: to practice on proposal development Activities: Provides introduction to participants Divides participants into five small groups.

10. Exercise Each group choose one of the the below goals: To increase organic agricultural productions by 50% in 2020. To increase youth participation in community development by 30% in 2017. To improve general health and well-being of community members (factors contribute to poor health can include excess alcohol consumption, smoking, poor hygiene, and so on). To reduce the incidence of HIV/AID infection by 30% in 2018. To improve reproductive health of young people aged 16 – 30.

Develop a project proposal: Give your project a name? 10. Exercise To promote sustainable use of natural resources. To increase the consumption of clean water from 40% to 80% by 2018. Develop a project proposal: Give your project a name? Why the project is needed? Where is/are the project site(s)?

10. Exercise Who will benefit from the project? Can you give the number? How many are men/women/children/people with disability? What activities will be carried out? What is the time frame? What are the results? Demonstrate the competences of your organization in carrying out this project. Estimate how much does the project cost?

10. Exercise Tips: You would not need to write a narrative executive summary but bullet points. You can choose one or two activities, and then complete the different points of the executive summary as much as possible.

References LRC. (n.d.). Proposal Writing Training Manual for CBOs and NGOs. Local Resource Center. Nebiu, B. (2002). Project Proposal Writing. Regional Environmental Center for Central and Eastern Europe. YC. (n.d.). Elements of a Grant Proposal. Yavapai College. Zonn, L. (2008). Elements of Project Proposal. University of Texas in Austin.