Web Services University Communications Sitecore Basic Training Drexel’s full-featured web content management system (CMS) Web Services University Communications

Topics What is Sitecore? Login/Change Password Content Editor (editing text) Media Library (uploading images/PDFs) Save and Approve for Publication Additional Resources/Training Live Demo Q&A Contact Info/Support

What is Sitecore? Content Management System (CMS) Reuse of information Can be used in most commonly used browsers: Internet Explorer (IE), Firefox, Chrome, Safari, and Opera. Mac – use firefox/chrome

Logging In: webedit.drexel.edu/sitecore Your temporary password is “passlastname” (i.e., passsmith or passjones). The first time you log in with your temporary password, click “Change Password” instead of the “Login” button. Choose Desktop Interface so you can tab between Content Editor & Media Library Click “options” – choose Desktop *Note: no “www” or “http://” required when typing in the login URL.

Main Areas in Sitecore Media Library Content Editor Image/file storage Page creation, editing Media Library Image/file storage Two main areas

Content Editor: How to Begin Click on Content Editor Click on Sitecore to Begin

Content Editor: Content Tree Expand the Content Tree to Find Your Site Site Sections that appear in top navigation of site

Content Tree = Site Menus Section - Top Navigation and Side Navigation Header Section Page – Drop Down Menus and Side Navigation Categories Basic Page – Section Side Navigation Sub Pages

Site Navigation: Live Example Section Top Navigation and Section Navigation Header Section Page Drop Down Menu and Section Navigation Categories Basic Page and Side Navigation Sub Pages

Content Editor: Editing Pages Lock and Edit creates version to keep track of edits Sections to Edit: Identity page title: web browser title menu title: menu title breadcrumb: appears under nav bar as navigation aid. Example: Content – body text

Content Editor: Editing Pages Show Editor - opens WYSIWYG editor Heading 1 <h1> automatically added – no need to add styling Opens WYSIWYG Editor

Content Editor: WYSIWYG (Show Editor) Do not bold headings– use heading tags HTML (Hypertext Markup Language) Heading tags are used for outlining body text, not just for labeling. For example, <h1> Heading 1 (largest heading) - automatically inserted in Headline (title of page) <h2> Heading 2 – used for next level headings in body text <h2> Section falling under Heading 1 <h3> Heading 3 – used for headings below h2. <h3> Sections falling under Heading 2 <h4> and so on.

Inserting an Image/File Opens Insert Sitecore Media Window Find Site where image or file is located Click on Image Add Alt Text Note: Alt text describes images for viewing by screen readers – Essential for Web Accessibility Note: Uploading Images is covered in Media Library Section

Adding Classes to Images By default images scale to fit 100% of their container (for example: center column of a basic page). Changing this behavior requires a class be added to the image tag in the HTML. Basic classes applied to images float-left: pushes image to the left allowing other elements (usually text) to wrap around it. percent-50: reduces the size of the image to 50% of the width of its parent container. The "percent" classes can be applied in multiples of 5 from "percent-5" to "percent-95". no-scale: For small images or icons that you do not want to scale based on window size.

Adding Classes to Images Add classes directly to img tag in the HTML view of the built-in editor. HTML syntax for image: <img src=“my-image.jpg”> HTML syntax for image plus class: <img class=“float-left percent-50” src=“my-image.jpg”>

Adding Classes to Images Add classes directly to img tag via the Edit HTML option without launching the editor. HTML syntax for image: <img src=“my-image.jpg”> HTML syntax for image plus class: <img class=“float-left percent-50” src=“my-image.jpg”>

Adding a Sitecore Link Insert Sitecore Link Linking to Internal Sitecore Pages. Insert Sitecore Link Links to Internal non-HTML documents (PDFs, docs, PPT) in Medial Library

Inserting an External Link Links to external websites/e-mail links

Pasting from Word into Sitecore Copy from Word Click the “Paste from Word” Icon Strips Out Unnecessary Word Styling Do NOT paste directly from word into Sitecore.

Cleaning up Content Format Stripper

Example: Content with Unnecessary Styling Should be simply <h3>text</h3>. Unnecessary styling and spacing tags were inserted when copied and pasted from Word without using the Paste from Word or Format Stripper Tools.

Example: Content Stripped of Word Styling Example of clean HTML code stripped of unnecessary styling by using Paste from Word or Format Stripper tools.

Finished Editing When finished editing, make sure you accept or reject the changes.

Preview and Publish Order of Operations Sitecore Contributor Lock & Edit Launch WYSIWYG Editor to make changes Accept/Reject Changes Save Changes > Preview with Display Approve for Publication / Submit for Review Sitecore Contributor Submit for Review Needs Approval by Sitecore Manager Sitecore Manager Approve for Publication Publishes pages live

Media Library: Adding files & Images 2. Click Media Library Opens Media Library Find Site 1. Click on Sitecore to Open Menu Window

Media Library: Additional Ways to Access With Content Editor open, click on arrow at the top right of page to access the Media Library Access Media Library by selecting tab at the bottom of the screen.

Media Library: Upload File Alt Text Text added to describe an image. Viewed by screen readers to assist blind in accessing web pages. Essential for good web accessibility Alt Text Warning

Media Library – Adding ALT Text Best Practices – Alt Text The alt text should describe the image (for example, "Statue of the Drexel Dragon"). If text in an image is used instead of true text, the alt text should say exactly what the image does. (for example, if an image is used instead of the words "Student Open House" the alt text should also say "Student Open House“). In the rare instance in which an image is purely decorative, use empty quotation marks ("") for the alt text to indicate that there is no meaning. This can be done by inserting a single space with your spacebar in the alt text field.

Media Library Upload File – Approve All images and files/folder must be approved for publication to display live After you do this – you’ll be able to see the image on the web. Note: Images will show in editor but not in live site if unpublished. PUBLISH ALL THE THINGS

Adding Images in Dedicated fields When you click on the “Browse” option on fields dedicated to images you will get the new Media Library browser

Adding Images in Dedicated fields Click the Tree icon on the upper right of the window to get the Media Library Tree

Additional Resources Web Services Info: drexel.edu/web Sitecore CMS Support: drexel.edu/galleryV2 Accessibility Info: webaim.org Image Editing Tool: pixlr.com/editor

websupport@drexel.edu 215.895.0202 Contact Information Web Services Team University Communications websupport@drexel.edu 215.895.0202 www.drexel.edu/web