Best Managerial Practices For Supervisors and Managers Karen Chawner Strategic Workforce Solutions Alisa Hagan Susan Harnden, LCSW HealthPoint EAP Elida Lee Organizational Effectiveness Kimberly Sullivan Dispute Resolution Officer Introduce ourselves here, what we do in the department, etc Why we are doing the group, etc.

Differentiating Services SWS EAP CM&DR Organization Effectiveness

HealthPoint Employee Assistance Program Integral to all services Individual appointments to discuss workplace concerns Training Privacy/confidentiality of issues – specifics differ among services Short Term Personal Counseling and Referral Stress, Relationships, Anxiety and Depression, Communication, Substance Abuse Part of the benefit plan for retirees, employees and their dependents Manager Consulting Communication Strategies, Fitness for Duty, Threat Management, Crisis Related Stress Management, Managing Emotional and Mental Health Concerns Contact Information hr.utexas.edu/eap/ 471-3366 eap@austin.utexas.edu

Conflict Management and Dispute Resolution Services Early contact with the office is encouraged! Integral to all services Serves as a neutral third-party to resolve disputes Treats root causes of conflict for staff at all levels Initial consultations confidential Services provided Information, resources, and referral One-on-one conflict, communication and relationship coaching Workplace mediation/facilitation Training and education UT staff dispute resolution officer under the Grievance Policy, HOP 5-2430. Administer the grievance decision-making procedure

Strategic Workforce Solutions Staffing, Compensation and Employee Relations Integral to all services Consultation with managers and employees via phone or in person Coaching to help you address specific workplace concerns Training and skill-building workshops for managers and employees Discussions Groups in which SWS representatives meet with supervisors and managers from various departments to discuss topics of interest or problem-solve questions and concerns Staffing and Compensation services provided Classification and Compensation Policies and Procedures Pay Grades and Structures Compensation and classification studies Internal and external salary equity Recruiting processes, compliance and best practices Partnerships with advertising agency, relocation vendor and executive search firms

Strategic Workforce Solutions (cont.) Staffing and Compensation services provided (cont.) Best practices and guidelines for interview/selection committees Special Consideration program and job coaching vendor Employee Relations services provided Feedback on HR related documents Informal conflict resolution services to help you collaboratively approach conflict resolution with your employees Performance management Corrective action (including reviewing documents) Process guidance or interpretation and implementation of laws, policies and procedures Conducting difficult performance evaluations Discussing corrective action with an employee Consult with both managers and employees on how to manage difficult workplace situations, problems and conflicts

Strategic Workforce Solutions (cont). Contact Karen Chawner, Director 232-2160 karen.chawner@austin.utexas.edu Alisa Hagan, HR partner 475-8034 alisa.hagan@austin.utexas.edu

Organization Effectiveness Consulting, programs and tools to assist colleges and departments in establishing and implementing organizational strategy and aligning strategy with HR systems and processes. Services provided Strategic Planning Organization assessment and development Organization Design Consulting Talent Management Consulting Change Management Organizational Productivity Consulting Employee Engagement Succession Planning Leadership Development Employee Development Manager 360 assessment and coaching CareerSmart

Group Format Presentations Group discussion Cases Activities Take away assignments Confidentiality

Introductions Name & Department Length of time supervising Did you plan to be a manager when you started your career? Were you a manager before you came to UT? Are you managing people who used to be your peers? What do you hope to walk away with? What is your biggest challenge as a supervisor @ UT?

Skills Questionnaire 30 short situations you could face in your supervisory role Read each situation and decide what you would be likely to do in that situation (not what you think the right action would be)

Schedule & Discussion of Topics April 7 8:30AM -12:00PM Introduction/Overview April 14 NO CLASS April 21 9:00AM -11:30AM Talent Management April 28 9:00AM -11:30AM Competency Based Mgmt May 5 9:00AM -11:30AM Conflict Management May 12 9:00AM -11:30AM Difficult Communication May 19 9:00AM -11:30AM Motivating Others

Next Meeting Topic: Talent Management- April 21st

Contact Information Karen Chawner 232-2160 karen.chawner@austin.utexas.edu Alisa Hagan 475-8034 alisa.hagan@austin.utexas.edu Susan Harnden 471-3366 susan.harnden@austin.utexas.edu Elida Lee 232-2325 elida.lee@austin.utexas.edu Kimberly Sullivan 471-6638 kimberly.sullivan@austin.utexas.edu