INSTITUTIONAL REPOSITORY SERVICES IN AZERBAIJAN: CASE STUDIES My presentation is devoted to institutional repository development worldwide and in Azerbaijan particularly. Tatyana Zaytseva Baku Higher Oil School, Head of Library April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Outline of Presentation Baku Higher Oil School at a Glance Introduction to Open Access and Institutional Repositories Institutional Repositories Development: World experience Institutional Repository Services by Dspace platform in Azerbaijan Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Baku Higher Oil School Baku Higher Oil School Library, April 02, 2014 . Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Baku Higher Oil School at a Glance  Baku Higher Oil School (BHOS) (Azerbaijani; Bakı Ali Neft Məktəbi) was established as a subsidiary of SOCAR under the decree of the President of the Republic of Azerbaijan Ilham Aliyev dated 29 November 2011 . Education process is based on strong partnership relations with Heriot-Watt University (HWU), UK The main language of instruction is English There are three specialties – Petroleum Engineering, Chemical Engineering, and Process Automation Engineering. Following the education results the students will get diplomas of BHOS and  Heriot-Watt University BHOS students, professors and library have got access to all the HWU information resources, including VISION (Virtual Student Information Organisation Network) BHOS is the university many professors of which has got recognition and leadership in their professional fields HWU isaA leading UK university for business and industry with an established reputation for world class teaching and pioneering research. BHOS Is one of two universities in Azerbaijan has implemented open access repositoty. I’ll talk about it a couple later. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Definition of Open Access In using the term “open access”, we mean the free availability of peer-reviewed literature on the public internet, permitting any user to: - Read, - Download, - Copy, - Distribute, - Print, - Search, or Link to the full texts of the articles Open Access - free access to online readers of scientific publications with the right to read, download, copy, distribute, print, search, refer to the full-text articles, indexing, etc Open access to research results - one of the five most important scientific events of 2003 by The Scientist and versions of Nature, one of the seven scientific breakthroughs of 2003, which should be given maximum attention in 2004 (Science Magazine), finally, one of the ten most high-profile events of the year (The Wall Street Journal). Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Driving Force Behind Open Access – Dissatisfaction at all Levels Authors: their work is not seen by all their peers – do not receive the recognition they desire Readers: cannot view all research literature they need – less effective Libraries: cannot satisfy information needs of their users Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

The Open Access Movement BOAI, February 2002 Bethesda Statement on Open Access Publishing, 2003 Berlin Declaration, October 2003, May 2004 & February 2005 Welcome Trust, October 2003 Australian group of Eight Statement on Open Access to Scholarly Information, 2004 Alhambra Declaration on OA, May 2010 IFLA Statement on Open Access, April 2011 SPARC Europe Statement on Open Access, 2011 LERU Roadmap towards OA, June 2011 There are many declarations and other documents on open access, but the most important the following in which key goals have been defined: Declaration of the Budapest Open Access Initiative in 2002 The Budapest Open Access Initiative: an international effort to make research articles in all academic fields freely available on the internet. The Bethesda Statement on Open Access Publishing is a 2003 statement which defines the concept of open access and then supports that concept. The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities of 22 October 2003 was written in English. It is one of the milestones of the Open Access movement The Group of Eight is a coalition of leading Australian universities The Principles and Guidelines are meant to apply to research data that are gathered using public funds for the purposes of producing publicly accessible knowledge. Alhambra Declaration on OA Policies for the development of OA in South European countries, May 2010 SPARC Europe Statement on Open Access for EC Public Hearing on Access to and Preservation of Scientific Information, Luxembourg, 30 May 2011 The Scholarly Publishing and Academic Resources Coalition (SPARC) LERU Roadmap towards OA. Advice Paper, June 2011 Legal European Research Universities –direction to investigate new models for scholarly communication and dissemination of research output from LERU universities IFLA Statement on Open Access-clarifying IFLA’s position and strategy Bethesda Statement on Open Access Publishing Berlin Declaration on Open Access to Knowledge in 2003 Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Support of the Open Access by Developed Countries UK Parliamentary Inquiry: Science and Technology Committee, 2004 U.S. Appropriations Committee, 2004 Canada, 2003 - the Canadian Association of Research Libraries, launched an Institutional Repository Project in 2003 Australia, 2004 - Australian Research Information Infrastructure Committee (ARIIC) Open Access Declaration Italy, 2004 - Messina Declaration Germany, 2003 - Berlin Declaration on open Access to Knowledge in Sciences and Humanities Sweden- Since 2006, Sweden has had a national OA programme, OpenAccess.se, which has played a role in the creation of a national search portal for scholarly publications (SwePub) France - France's HAL multi-disciplinary open archive was launched by the Centre National de la Recherche Scientifique (CNRS) in 2001. UK Parliamentary Inquiry: Science and Technology Committee, 2004 all UK higher education institutions establish institutional repositories U.S. Appropriations Committee Proposal to mandate all research funded by National Institute of Health be made available through PubMed Central (OA) 6 months after publication in peer-reviewed journal Canada, 2003 – CARL, the Canadian Association of Research Libraries, launched an Institutional Repository Project in 2003. – SSHRC introduced compulsory self-archiving, 2004 31 Italian Universities and 1 research centre) gathered in Messina, Sicily, to sign the Berlin Declaration, 2004 The Berlin Declaration on Open Access to Knowledge in the Sciences and Humanities of 22 October 2003 was written in English. It is one of the milestones of the Open Access movement Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Support of the Open Access by EIFL Open Access policy has now been adopted by 47 institutions in developing and transition countries in the EIFL network There are 670+ open repositories and 3.400+ open access journals in EIFL partner countries EIFL- OA organized 121 awareness raising, advocacy and capacity building events and workshops in 2003-2013 in 41 countries with participants from over 50 countries EIFL is an international not-for-profit organisation based in Europe with a global network of partners. They run a wide range of programmes and events designed to increase access to knowledge Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Support of the Open Access by Azerbaijan 5770 individuals and 681 organizations signed worldwide Budapest Open Access Initiative In our country Berlin Declaration signed only two universities: BHOS and Khazar University, one journal and 6 individuals Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Two Ways of the Open Access Budapest Open Access Initiative <http://www.soros.org/openaccess/index.shtml> Recommends 2 Strategies: Open Access Journals ("gold"): Publish your article in a suitable open-access journal whenever one exists. 2. Self-archiving in Open Electronic Archives/Repositories ("green"): Otherwise, publish your article in a suitable toll-access journal and also self-archive it.  Author pays publication charges so that article can appear in an OA journal. Publishing articles in open access journals, ‘author pays’. Usually paid for by institution or included in research grant. Increasingly, UK Universities have established publication funds e.g. Nottingham and Birmingham. Green strategy is the process of posting your articles to a repository or website. Unlike the gold open access model there is no fees to the author to pay under the green model of open access Two types: Open Access publishers (PLOS, BioMedCentral, Hindari) Traditional publishers with OA option (Nature, Elsevier, Springer) – Hybrid. Self archiving in a repository of published research (plus others conference papers etc)– Subject e.g Organic E-Prints, PubMedCentral, arXiv, Repec Or Institutional – a way for universities to showcase their research and to preserve it. Usually (if not completely) in addition to publishing in a journal – OA, hybrid, subscription only. Publisher could impose embargo. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

What is an Institutional Repository (IR)? “A digital collection capturing and preserving the intellectual output of a single or multi-university community.” Raym Crow. <http://www.arl.org/sparc/IR/ir.html> “A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” Clifford Lynch. Essential infrastructure for scholarship in the digital age ARL, no. 226 (February2003): 1-7. Institutional Repository is a new concept for collecting, managing, disseminating and preserving scholarly works created in digital form by faculty and students in individual universities and colleges Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Institutional Repositories’ Contributions to Open Access Scholarly communication Supporting education through learning materials Electronic publishing Managing digital collections of research outputs on university networks Housing and preserving digital collections Enhancing university’s prestige Enhancing university’s prestige by collecting and making easily accessible it’s research output Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Benefits of Institutional Repositories to Various Stakeholders For the researcher: Increased visibility of research output and consequently the department and the institution Potentially increased impact of publications as an author at the institution Provides the possibility to standardize institutional records e.g. academic's CVs and published papers Allows the creation of personalized publications lists Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Benefits of Institutional Repositories to Various Stakeholders For the institution: Increases visibility and prestige of an institution Repository content is readily searchable both locally and globally A repository that contains high quality content could be used as a 'shop window' or marketing tool to entice staff, students and funding A repository can store other types of content that is not necessarily published, sometimes known as 'grey literature' Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Benefits of Institutional Repositories to Various Stakeholders For the global community: Assists research collaboration through facilitating free exchange of scholarly information (this is enabled through the use of metadata harvesters of OAI-compliant institutional repositories) Aids in the public understanding of research endeavours and activities. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

The Power of Open Access – Institutional Repositories For 72% of papers published in the Astrophysical Journal free versions of the paper are available in repositories (mainly through ArXiv) These 72% of papers are, on average, cited twice as often as the remaining 28% that do not have free versions available in repositories. Data «Greg Schwarz» Greg Schwarz /American Astronomical Society Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

World-Wide Deployment 2604 Repositories Statistical chart generated from OpenDOAR There are total 2604 repositories in the world. As you can see there are the most part of repositories in Europe – more than 46 %, than North America -20,2% Asia- 17,6%, South America –about 9%/ Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

World-Wide Deployment by Countries Proportion of repositories by country shows that The USA is a leader – about 17 %, than UK- 8,5%, Germany-6,5% It’s important to the highlight that these countries were the first to introduce recommendations Budapest, Berlin and other forums as well as the mandates and recommendations for the early introduction of open access to scientific publications. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Former Soviet Union Countries Deployment Proportion of repositories by the former soviet union countries shows that in this case Ukraine is a leader -44%, than Russia- 25%, Luthania- 9%, Belarus-8% and etc. Azerbaijan-2%, In the end of the list are Moldova and Armenia-1% Most national governments have not proposed or implemented direct legislation on OA The contrast of the situation with the neighboring countries of Open Access Repositories from the West, which is evident to all who are engaged in research in this area is primarily quantitative lag . The need for the development of open electronic archives as one of the most effective ways to preserve the intellectual potential of the country must be recognized as a priority national objective. Unfortunately, in the post-Soviet countries as compared with developed countries, there is still no national-level programs aimed at large-scale implementation of this task Slowness of post-Soviet states in creating archives OD not understandable, because, firstly, there are free programs ready for them, and secondly, now worldwide attention paid to the formation of full-text electronic resources and seen rapid development in all areas of public access. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Registry of Open Access Repositories in Azerbaijan OpenDOAR is an authoritative directory of academic open access repositories. Each OpenDOAR repository has been visited by project staff to check the information that is recorded here. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Ranking Web of World Repositories: January, 2014 Presentation about Khazar University experience with DSpace is available at EIFL website: http://www.eifl.net/dspace Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Registry of the BHOS Open Access Repository OpenDOAR is an authoritative directory of academic open access repositories. Each OpenDOAR repository has been visited by project staff to check the information that is recorded here. OpenDOAR has also been identified as a key resource for the Open Access community and identified as the leader in repository directories  OpenDOAR lets you search for repositories or search repository contents Dspace use registry can you see who's using DSpace Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Why have an IR at Baku Higher Oil School? To help the international Open Access efforts. “The mission of disseminating knowledge is only half complete if it is not widely and readily available to society.” (Adapted from the Berlin Declaration) <http://www.zim.mpg.de/openaccess-berlin/berlindeclaration.html To create a permanent record of the scholarly output of Baku Higher Oil School No access to some scholarly works published by our own faculty - Collections of working papers, technical reports, research reports flowing around Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Why Did We Choose DSpace? Top Reasons to use Dspace: Largest community of users and developers worldwide: over 1100    Khazar University Institutional Repository Successful story Any organization can use, modify, and even integrate the code into their commercial application without paying any licensing fees Well organized web-interface Metadata in Dublin core format As many of free and open source software Dspace means Freedom to run the program for any purpose Freedom to study how the program works and adapt it to your needs Freedom to redistribute copies so you can help your neighbor Freedom to improve the program and release your improvement to the public The Dublin Core Schema is a small set of vocabulary terms that can be used to describe web resources (video, images, web pages, etc.), as well as physical resources such as books or CDs, and objects like artworks.[ Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Where is DSpace available? http://dspace.bhos.edu.az/xmlui Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Where is DSpace available? http://dspace.bhos.edu.az/xmlui Baku Higher Oil Sc hool Library, 04/01/2014

Communities and Collections Schools and Centers Chemical Engineering Department [70] Computer and Information - Communication Technologies Department [22] Electronic Training Department [19] English Language and Humanitarian Courses Center [15] International Relations Department [25] Library [135] Petroleum Engineering Department [26] Postgraduate Training Department [12] Public Relations Department [19] Quality Assurance Department [15] Other Collections Personal Pages [57] Learning Materials [81] Baku Higher Oil Sc hool Library, 04/01/2014

Collection Type and Size Communities 12 Collections 35 Books 141 Learning materials 81 Presentations 11 Personal Pages 57 Other 25 Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Personal page Baku Higher Oil School Library, April 02, 2014

Personal page Baku Higher Oil School Library, April 02, 2014

Browsing by Author Baku Higher Oil School Library, April 02, 2014 Browse allows you to go through a list of items in some specified order: Browse by Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community. Browse by Title allows you to move through an alphabetical list of all titles of items in DSpace. Browse by Author allows you to move through an alphabetical list of all authors of items in DSpace. Browse by Subject allows you to move through an alphabetical list of subjects assigned to items in DSpace. Browse by Date allows you to move through a list of all items in DSpace in reverse chronological order. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Browsing by Subject Baku Higher Oil School Library, April 02, 2014 Browse allows you to go through a list of items in some specified order: Browse by Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community. Browse by Title allows you to move through an alphabetical list of all titles of items in DSpace. Browse by Author allows you to move through an alphabetical list of all authors of items in DSpace. Browse by Subject allows you to move through an alphabetical list of subjects assigned to items in DSpace. Browse by Date allows you to move through a list of all items in DSpace in reverse chronological order. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Browsing by Issue Data Baku Higher Oil School Library, April 02, 2014 Browse allows you to go through a list of items in some specified order: Browse by Community/Collection takes you through the communities in alphabetical order and allows you to see the subcommunities and collections within each community. Browse by Title allows you to move through an alphabetical list of all titles of items in DSpace. Browse by Author allows you to move through an alphabetical list of all authors of items in DSpace. Browse by Subject allows you to move through an alphabetical list of subjects assigned to items in DSpace. Browse by Date allows you to move through a list of all items in DSpace in reverse chronological order. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Self-archiving serves two main purposes: Allows authors to disseminate their research articles for free over the internet Helps to ensure the preservation of those articles in a rapidly evolving electronic environment Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Self-archiving To self-archive is to deposit a digital document in a publicly accessible website Depositing involves a simple web interface where the depositer copy/pastes in the “metadata” (date, author-name, title, journal-name, etc.) and then attaches the full-text document Self-archiving takes only about 10 minutes DSpace also allows for documents to be selfarchived in bulk, rather than just one by one Many funding bodies mandate self-archiving Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Self-archiving post-print Submission an article to journal pre-print self-archiving Peer review Author revisions Submission of final version Article is published post-print Published version Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Self-archiving by DSpace Register to: dspace.bhos.edu.az/xmlui Choose a collection you want to submit to, e.g. Personal Archive Send us an email and ask for registration rights. Special attention will be paid to the development of self-archiving. Our educated librarians are facilitating the all-important start-up wave of self-archiving (by being ready to perform self-archiving on behalf of authors who feel they cannot do it for themselves). We believe that self-archiving in our institutional repository is the key to providing access. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Challenges Library will continue to: Provide support for university research self-archiving Educate users and faculty about the IR Showcase the IR Find champions and partners among faculty Seek institutional mandate and support Harvest documents Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

This is the age of information explosion. Conclusion This is the age of information explosion. It demands institutional Librarians to organize and provide right information to the right user at the right time. Baku Higher Oil School Library, April 02, 2014 Baku Higher Oil Sc hool Library, 04/01/2014

Thank you for your attention! Tatyana Zayseva tatyana.zayseva@socar.az Baku Higher Oil Sc hool Library, 04/01/2014