Adult Education and Literacy Financial Updates and Reports SY 2016-2017 School Year Fiscal Year 2017 Adult Education Financial Management Update Adult Education and Literacy Financial Updates and Reports The new “Melissa”. Same phone number. Strong background in grant management available to help Ask about makeup of participants. I am new and was asked to provide an overview. I do realize most of you already know this information. Explain school year and fiscal year terminology.

Grant Authority:113-128 WIOA Federal Funding Federal Adult Education Funds (AEFLA) Grant Authority:113-128 WIOA https://www.gpo.gov/fdsys/pkg/PLAW-113publ128/pdf/PLAW-113publ128.pdf Adult Education and Family Literacy Act Corrections and Institutions Integrated English Literacy/ Civics Education Talk about federal funds under act

Adult Education Federal Funding Adult Education and Family Literacy Act (AEFLA) FY 2017 Total Grant Award $13,097,115 The AEFLA Funding for FY 2017 is a continuation grant. Regional Adult Basic Education and Literacy programs approved through the SY 2012-2013 (FY 2013) competition were eligible to apply for these continuation funds. Integrated English Literacy/ Civics Education is also a continuation grant. FY 2018 will be a competitive grant. Information regarding this grant will be forthcoming. FY 2013 is the competitive grant with the following 5 years as continuation grants through FY 2017

Federal Funding Formula Must use at least 82.5% of grant funds to develop, implement and improve adult education and literacy activities within the state. Must use no more than 20% of the 82.5% for Corrections and Institutions grant. A cap of 5% for administrative costs 12.5% is allocated for State Leadership A required match of 15% of total amount of funds expended for adult education and literacy activities. The entire 15% must be reported each year by September 17th. 82.5% + 5% +12.5%= 100% the 15% match is in addition to the 100% federal funds.

Federal Funding Requirements Approved Budget Actual Expenses Obligated by June 30, 2017 Must be appropriate use of federal funds 2 CFR 200 Super Circular http://www.ecfr.gov/cgi-bin/text-idx?tpl=/ecfrbrowse/Title02/2cfr200_main_02.tpl Reimbursement requests Talk about manual vs OMEGA

Federal Funding Requirements (cont’d) Program income for AEFLA funds Matching funds requirement for AEFLA funds Federal Funding Accountability and Transparency Act. (FFATA) reports http://grants.nih.gov/grants/public_accountability/ffata.htm One-Stop reporting

State Funding State Adult Education Funds Grant Authority: 2016 Virginia Acts of Assembly Required State Match for federal funds (AEFLA) are: General Adult Education (GAE) Funds Award State Lead Coordinating Agency (SLCA)

State Funding State Adult Education Funds Grant Authority: 2016 Virginia Acts of Assembly The following state programs are not a required match for federal funds: Race to GED® Plugged in VA (PIVA)– Lottery Funds Individual Student Alternative Education Plan (ISAEP)

OMEGA Online Management Of Education Grant Awards System (OMEGA) Budget allocations are loaded in OMEGA under object code 0000 The purpose of budget transfers are to reallocate funds the various object codes to ensure spending is in line with budget and grant award. Budget codes are 1000 through 8000 Manual payments vs. Omega. Use of object code depends on your approved budget for your grant.

Questions ??????

Contact Information Lolita B. Hall, Director Office of Career, Technical, and Adult Education 804-225-2051 lb.hall@doe.virginia.gov George R. Willcox, Associate Director 804-225-2052 george.willcox@doe.virginia.gov Roberta Gargiulo, Adult Education Grants Manager 804-786-7643 roberta.gargiulo@doe.virginia.gov