Rugby Link Training Get Ready for Season 2017 Club Resource

SESSION OVERVIEW Content 1. General Admin Checking setup, searching and editing members, duplicate processing 2. Registrations What is registration? Registration scenarios, player demo, custom person fields, registration products and online forms, communicating to members, offline registrations, player clearances, registration reporting, financial reporting 3. Competition Administration Team Nominations, Squad lists and team sheets, results entry, player statistics and incidents, publishing competition information 4. Next Steps ARU website and Rugby Link pages: http://www.aru.com.au/runningrugby/RugbyLink.aspx

Checking Setup Organisational Details Office Bearers (President, Treasurer, Secretary) User List – full access v restricted team manager access Notification Subscribers List Organisational details: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Admin%20-%20Checking%20Organisation%20Details.pdf Displayed on new Club Finder - http://rugby.sportzvault.com/ Office Bearers: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/General/Admin%20-%20Adding%20Office%20Bearers.pdf Notification subscribers list: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Admin%20-%20Notification%20Subscribers%20List.pdf

General Admin Reporting Person List Player Portraits Duplicates Custom Person Filters Custom Person List Accreditation Manager General Admin – Person List, Duplicates, Custom Person Filters, Custom Person List, Accreditation Manager Accreditation Manager: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/General/Admin%20-%20Accreditation%20Manager.pdf

What is Registration? What? REGISTRATION = Insurance + Participant Levy MEMBERSHIP = Club fees Why? ALL PLAYERS must be REGISTERED to be insured + included in competition What info is needed? Governed by ARU terms and conditions, census reporting requirements How much? Amount depends on your REGISTRATION TYPE + Club How long does it last? Registration will depend on the COMPETITION More information? ARU Registration Regulations 2017 Registration: http://www.aru.com.au/runningrugby/Registration.aspx ARU Registration Regulations 2017 Primary v Secondary v Conversion registrations

Player Registration Scenarios Options Insured Financial Status Player REGISTERS ONLINE and PAYS ALL FEES ONLINE YES NOTHING OWED Player REGISTERS ONLINE and PAYS ONLY INSURANCE and LEVY ONLINE CLUB OWED MEMBERSHIP FEE by Player Player REGISTERS ONLINE and opts to PAY OFFLINE CLUB OWED ALL FEES by Player, CLUB INVOICED by INS and MU **EXCEPTIONS: CASUAL PLAYERS and GOVT VOUCHERS - PLAYER REGISTERS and PAYS OFFLINE (Paper Registration Form) NOT UNTIL ENTERED into Rugby Link by Club Administrator NOTE: Online self-registration is MANDATORY in 2017

Player Registration Demo

Creating Custom Fields

Registration Products and Online Forms Players Non-Playing Members* Player Registration Form: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Rego%20-%201%20Player%20Registration%20Form.pdf Non-Playing Member Registration Form: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Rego%20-%202%20Non-Playing%20Member%20Registration%20Form.pdf Edit Existing Registration Forms: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Rego%20-%20Edit%20Existing%20Registration%20Forms.pdf Government Vouchers Registration Guidelines: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Rego%20-%20Government%20Voucher%20Registration%20Guidelines.pdf

Participant Portal Account Recovery Participant Logins Participant Portal Account Recovery Participant Logins: People > Participant Logins Participant Logins (individual): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Participant%20-%20Participant%20Logins.pdf Participant Logins (administrator): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Registration/Rego%20-%20Admins%20Sending%20Participant%20Logins.pdf Unique ‘Share Link’ URL: Online Forms > Configuration > Signup Forms > Edit

Registration Reporting Registration Dashboard Registration Manager Registration Detail Report Registration Product Report Club Registration Reporting: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Reporting/Reporting%20-%20Club%20Registration%20Reporting.pdf Registration Dashboard: Registrations > Registration Dashboard Registration Manager: Registrations > Registration Manager Registration Detail Report: Registrations > Registration Detail Report Registration Product Report: Online Forms > Reports > Registration Product Report

Financial Reporting Registration Payment Detail Participants Payment Summary Fee Receivers Report (IPSI) Financial - Entity accounts, Registration payment detail, Club payment detail report, Payment gateway, Daily transaction, Participants payment summary, Fee receivers report (IPSI)

Team Nominations Comp Requirement Team Nominations (Club): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Team%20Nomination%20Setup%20(Club).pdf

Squad Lists and Team Sheets Select Team Match Scorecards Squad Lists: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Squad%20Lists.pdf Select Team: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Select%20Team.pdf Match Scorecards: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Printing%20Match%20Scorecards_v2.pdf Competitions Managers will determine when some of these processes are completed. These will vary between competitions, even within same Member Union. These processes relates to judiciary and officiating match results. UNAVAILABLE PLAYERS**

Results Entry, Player Statistics, Incidents & Injuries Competition Specific Considerations Team Sheet entry – required to record player statistics, incidents and injuries Data Entry Task Summary: Competition Participation > Tasks > Data Entry Task Summary Enter Match Results: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Results%20Entry.pdf FIRST TEAM to enter in Results MUST enter in results for BOTH TEAMS Half time score is optional Full time score is mandatory Enter Player Statistics and Incidents: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Player%20Statistics%20and%20Incidents.pdf Each team has the option of entering their own player statistics Each team must enter in both their own team and opposing team’s player incidents. Competition Managers will be able to view discrepancies and detail of player incidents. Enter Player Injuries: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Player%20Injuries.pdf Each team to enter their own player injuries Competition managers determine when these processes must occur in Rugby Link.

Publicising Competition Information Rugby Link Public Portal Club Websites Rugby Link Public Portal: www.rugbylink.com.au Publicising Competition Information: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Publicising%20Competition%20Information.pdf From COMP level = unique links for each division From TEAM level = unique links for each division the club competes in

Competition Management Reporting Matches Played Player Statistics Player History Report Incident Detail Report Injury Detail Report Comp Management – Matches Played, Players stats, Player history report, Incident detail report (Rugby Link public portal, report coming), Player Movement Club Competition Management Reporting: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Reporting/Reporting%20-%20Club%20Competition%20Management%20Reporting.pdf

Competition Votes v Club Votes Player Votes Competition Votes v Club Votes Player Votes (Club): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Player%20Votes%20(Clubs).pdf

Next Steps Actions 2017 Season Support Review Club information, setup, competition rules & regs for Season 2017 Update Rugby Link USERS (e.g. Team Managers) BANK DETAILS provided to ARU for collecting online payments Create REGISTRATION FORM(S) COMMUNICATE to members Visit RUGBY LINK WEBSITE for self-help guides and video tutorials http://www.aru.com.au/runningrugby/RugbyLink.aspx Complete ARU LEARNING CENTRE Rugby Link accreditation courses https://rugby.force.com/rugbyportal Review ARU REGISTRATION REGULATIONS 2017, INSURANCE and POLICIES 2017 Season Club admins 2017 access and setup – Monday 12 December 2016 Participation 2017 registrations go live – Thursday 5 January 2017 Support Rugby Link website, Helpdesk rugbylink@rugby.com.au, ARU Learning Centre InteractSport, system provider, technical support via ticket Rugby Link Support: rugbylink@rugby.com.au 02 8005 5600 http://www.aru.com.au/runningrugby/RugbyLink.aspx InteractSport Support: http://support.interactsport.com/ Ticket: http://helpdesk.interactsport.com/index.php?/aru/Tickets/Submit

Thank you for attending. All the best for your 2017 Rugby season!