DOING BUSINESS WITH ALBERTA INFRASTRUCTURE Presentation to Alberta’s Local Construction Associations 2016

Session Outcomes Work Opportunities Where to Find Opportunities & How to Bid Contractual Obligations Improvement Initiatives

2016-2021 GoA Capital Plan $34.8 billion total

Infrastructure Opportunities

Session Outcomes Work Opportunities Where to Find Opportunities & How to Bid Contractual Obligations Improvement Initiatives

Where to find our Work Construction tenders estimated at $100,000 or greater Alberta Purchasing Connection www.purchasingconnection.ca CoolNet Alberta www.coolnetalberta.com Construction tenders estimated below $100,000 Invite 3 contractors Locally procured by Property Management Division

Bid Submissions Electronic Bids Hard Copy Bids NOTE COOLNet Alberta: coolnetalberta.com Hard Copy Bids NOTE Modifications / withdrawals must be completed in the same format as the original submission. In the event a bidder submits an electronic and a hard copy version, only the electronic bid will be accepted.

Bid Results and Notifications A public bid opening will be held. All bidders are invited to attend. Bid results and award information will be available on Alberta Purchasing Connection. Opening and result notification for Invitational Tenders will be provided by the Project Manager.

Do’s and Don’ts Common Bid Form Issues: Use the correct form and make sure it is complete Proper date Signed Do not make alterations to the bid form text Do not attach or include conditions, assumptions or unsolicited information Qualifying the Interim Acceptance Date Late Submission

Do’s and Don’ts Common Bid Bond Issues Not completed properly Wrong form Not signed and sealed by bidder and surety Wrong owner Wrong date Wrong project Bond amount is less than the bid Not valid for specified time period Submit the original Do not include qualifications

Bid Evaluation Checklist

Session Outcomes Work Opportunities Where to Find Opportunities & How to Bid Contractual Obligations Improvement Initiatives

Contractual Obligations Comply with Safety and Security Requirements Alberta Construction Safety Association COR Security protocols, criminal record checks (e.g. courts, schools, hospitals) Pre-qualifications (e.g. asbestos) Prime Contractor Typically the GC on new build Typically the Property Manager on operational buildings Comply with Facility Emergency Response Plans (FERP) Bonding (Performance) Insurance Do not qualify insurance requirements CHECK THE CONTACT PROVISIONS

FOIP Act Contractors providing services for public bodies must follow FOIP rules Records about the services provided, not about the contractor’s own operations. Follow same rules for collecting, using, and disclosing personal information that a public body would have to follow. Retrieve and provide records to the public body within a few days. Contractor’s obligations should be clearly set in the contract. For more information visit www.foip.alberta.ca

Financial Administration Act Applies to all GoA projects Fundamentally changes role of consultant All payments have to be approved by GoA employee Can only pay for goods and services actually received Increased scrutiny Right to audit

Session Outcomes Work Opportunities Where to Find Opportunities & How to Bid Contractual Obligations Improvement Initiatives

Prompt Pay Recognize this is a significant issue AI participation on Alberta Construction Association ad-hoc prompt pay committee Trade contractors coalition Two areas of focus Timely payment of progress claims Progressive release of holdback

Progress Claims Changes to Alberta Infrastructure Contracts Clearer invoicing requirements AI will pay verified amount within 30 calendar days of receipt of invoice Modified Stat Dec includes that GC pay the subcontractors within 10 days of receipt of payment from GoA Subcontractor access to GoA payment information 1-844-252-5322

Progressive Release of Holdback Upon application, holdback funds will be released once the portion of the work is complete AI verify substantial performance After 45 day period, contractor applies for release as part of next progress claim Warranty still from date of Interim Acceptance

Contract Close Out Collaborated with the Alberta Construction Association Timely delivery of contract close out documents (O & M Manuals, Record Drawings) Improvements to contractual specifications: Mark-up drawings to be a standing agenda item for Progress Meetings Contractor to include each Close-out Procedure activity in the Project Schedule and Project Meetings A payment condition percentage will be applied on a sliding scale based on project dollar value

http://www.infrastructure.alberta.ca/

WHO TO CONTACT General inquiries Neil Kjelland, Executive Director, Procurement 780-415-1028 or neil.kjelland@gov.ab.ca Max Amodio, Director, Construction Procurement 780-415-8459 or max.amodio@gov.ab.ca For project specific inquiries, please contact the person identified on the solicitation documents