Host Institution Online Approval Process for MSFHR Competitions October 12, 2016

Currently Offered MSFHR Programs Launch Date Application Deadline Health Policy Fellowship September 12, 2016 November 4, 2017 Convening and Collaborating (C2) Awards September 26, 2016 October 21, 2016 Scholar October 5, 2016 December 16, 2016 Health Professional Investigator Week of November 1, 2016 TBD Research Trainee January 2017

Host Institutions The host institution has a memorandum of understanding with MSFHR and is responsible for approving and administering the award funds. The host institution conducts an administrative review of the applications and submits them to MSFHR. Third Parties MSFHR Applicant Host Institution

Application Process* * * All steps of the applications must be submitted using MSFHR ApplyNet*, the Foundation’s online application and grants management system. Applicant Department Head Dean Applicant MSFHR Referees Host Institution Completes LOI and application and notifies third parties to complete their tasks prior to host institution deadline Logs in, completes dept. head approval and submits prior to host institution deadline Logs in, completes the dean approval and submits prior to host institution deadline Log in and upload .pdf copies of reference letters prior to host institution deadline Completes full application and submits on MSFHR ApplyNet by host institution deadline Reviews and approves full application prior to MSFHR full application deadline Receives applications by full application deadline MSFHR Deadline This is an example of the Scholar program timeline. Some steps may be changed or omitted for other MSFHR programs. * https://applynet.msfhr.org/MSFHR/Implementation/Modules/Login/LoginModuleContent.aspx?Config=LoginModuleConfig&Page=Login *

Host Institution Approval – MSFHR ApplyNet Login Screen Host Institution Workgroups have to be added by MSFHR staff. To add a member to your host institution workgroup, please contact MSFHR.

Home Page – My Tasks Landing Page: My Tasks The My Tasks section is where a list of outstanding tasks will be displayed after the tasks have been assigned to the Host Institution workgroup member or user. No tasks have been assigned yet

Workgroup Tasks External Workgroup Tasks displays a list of all tasks that have been submitted to the Host Institution for approval. Host Institution workgroup members can claim unassigned tasks. Unassigned tasks

Workgroup Tasks – Continued After a task is claimed, it is moved to External Workgroup Personal Tasks section. It becomes an active hyperlink. It will no longer be available to the other host institution group members. Task is assigned to this user

My Tasks To take action on a task, go to My Tasks tab. Click on the Host Institution Approval hyperlink to view the application and take action. The claimed task now appears in My Tasks

Host Institution Approval Page Click the View button to see the pdf of the application for the host institution’s administrative review. To approve the application, change the outcome to “Approved” using the drop-down menu and click Submit. The Task Outcome is final after you hit Submit. Any change to the Task Outcome must be requested through MSFHR.

Resubmission of Task Host Institution may ask the applicant to edit and resubmit the application if certain sections need to be revised. To send the application back for revisions, select “Resubmit Application” from the Outcome drop- down list. The Submit button changes to Edit and Send Email.

Resubmission Page In the Resubmission Requirements section, users have the ability to control which sections of the Full Application they want the applicant to have access to. A checkmark means that the Applicant has access to that section.

Edit Email Communication Page On this page, the host institution workgroup member can edit the content of the email to specify to the applicant which sections need revisions and resubmission. Please ensure that the merge codes within the template are not altered. ONLY EDIT the following sections: The “CC” line. Please add your own email address. This will ensure that a copy of your correspondence with the applicant is saved in your outbox. The text fields beside the bullets. Please use short and succinct messages. For example: Project Information-Brief Description shorten, too long was cut off. Third Party- Supervisor Form missing section 3.

Confirm Email Communication Page This is the final page before the application is returned back to the applicant for resubmission. Here the host institution workgroup member can review the content of the email. To send for resubmission, click “Send and Submit”. *After the applicants resubmit their applications, the Host Institution Approval task will automatically be reassigned back to the host institution work group member’s personal tasks (My Tasks).

Back to Home Page The task now disappears from My Tasks

View All My Tasks Page To view all previously approved applications, click View All My Tasks in the home page