eMploy Update November 17, 2006

EPC Role Clarity Your EPC is an integral part of your hiring process Contact them for business process and system use questions Areas for coordination of efforts between you and your EPC Timing/length of postings when advertising Ensuring all candidates included on job bids list for special circumstances (waiver of posting, no post situations) Re-posting or extension of your postings Coordination of offer letters Criminal background check process

EPC Role Clarity Expectations Job requisitions posted twice daily We will respond to your message within 24 hours EPC Backups- What to do if your EPC is out? Urgent issues send to hrpc@umich.edu

Summary of Enhancements System Performance (Speed) Sort by Last Name Jobs displayed increased from 10-40 Save for Later disabled for Hiring Managers Return to Jobs List takes applicant to page where they left off their search Applicants receive an email when positions are filled

Summary of Enhancements Job bids sort on Employee Category (RIF) Target fill date email timing corrected Since 10/8 job filled emails being sent No limit on number of Candidate Alerts per job requisition As of 11/1, Date Received for bid will not change as other activities occur

System Limitations Viewing more than 30 candidates at a time affects system performance Hiring Manager access vs view only Search/magnifying glass requirement Cover letter and resume need to be combined

Posting Information Posting Template updated in September November Employment Newsletter will focus on use of posting template Posting end dates Department name Reposting guidelines Market Title/Posting Title Salary Ranges We need your help

Applicant Site Applicant Homepage update coming soon Revised step by step guidelines for applicants that emphasize Inclusion of cover letter with resume Search tips IE7 compatible last week of November

Applicant Site As part of upgrade, review Same search options for internal and external sites (e.g., search by dept) Job search results same for internal and external sites Updated look and feel Separate cover letter from resume Search by field of expertise using industry standard categories

Posting Process Use Copy to New Requisition--demo Increased time out from 30 to 60 minutes As part of the Upgrade, review Requisition Creation Wizard Ability to hide unused fields Move person being replaced to top of page Error messages for missed fields Save for Later Job posting (3 places) Screen look/feel (i.e., button names and location) List self as only approver, fill in required fields,

Working with Candidate Pools Use the column header triangles to sort your Job Bids The facts on Resumes Extend hiring manager access to those you want listed in the “Reports To” field Use Mass Action email resumes to send in batches for printing

Working with Candidate Pools RIF column sort Resume/Cover letter are combined in one document Use Find Matching Candidates to manage your applicant pools

Offer Process Save the offer data calculator to your desktop and use cut/paste when creating offers December Employment News will focus on Offers As part of the Upgrade, review Offer Creation Wizard Ability to hide unused fields Error messages for missed information Force use of the Add button

Infrequent Users Infrequent Users may work closely with their EPC or the MAIS Help Desk when using the system Check the eMploy resources link on the HR/AA website, Recruitment and Employment Services for quick reference step by steps MAIS Linc MAIS Help Desk

Consulting and Resources Future Employment Newsletter topics: Background check process Instructional hire process EEO: System information and your responsibilities Offer ‘cheat sheet’ Contact your EPC or HR Representative for eMploy Consulting Assistance HR/AA consulting with RIFs about effective job searches and bidding

Next Steps Create a users group Create pre-screening questions by job title Share tips and techniques