PUBLIC ASSISTANCE GRANTS FEMA PUBLIC ASSISTANCE GRANTS Pre & Post Preparedness Activities PRESENTER: Jeffrey Westbrook, P. E. Senior Project Manager Hydrostructures, P.A. PHOTOGRAPHS: Hurricane Katrina Courtesy of FEMA News Photo

Survey – October 2015 Floods You and/or your family personally affected? You work for a utility that Had damages? Had extra personnel and equipment cost before, during and after? Has applied for FEMA Public Assistance Grants? Has fully recovered – all damages repaired? Has received reimbursement from the State of SC/FEMA? Had customers affected? Have lost revenues?

FLOODING

DEBRIS

DESTRUCTION

Pre & Post Activities to MINIMIZE TIME + MAXIMIZE PA GRANTS Minimize Time From Disaster To Full Recovery Community Will Not Recover w/o Infrastructure Disaster Reduces Revenues High Costs of Recovery PA Grants Are Reimbursements – work must be completed and paid Cash Flow Problems Maximize Public Assistance (PA) Grants You Qualify For Maximizing Will Reduce Utility’s Debt MINIMIZE TIME + MAXIMIZE PA GRANTS

MINIMIZE TIME + MAXIMIZE PA GRANTS AGENDA What do you need to do before disaster strikes? What do you need to do after disaster strikes?

PRE-DISASTER ACTIVITIES Preparedness Prevent, Protect, Mitigate, Respond, Recovery Records As-Builts, Inventories, Photographs, Maintenance, Billing Backed-Up in Remote, Safe Location Interagency Agreements WARN and Public Works Mutual Aid Agreements

PRE-DISASTER ACTIVITIES Funding Source FEMA Typical Provides 75% Reimbursement Takes Time Design/Construction Codes, Standards, & Specifications In-Place and In-Use Prior To Disaster Include Building Elevations & Wind Loads PA Grant Program: Train Staff - Basic Understanding

PRE-DISASTER ACTIVITIES Train Staff To Document Photographs, Mark Water Levels, Etc. Worth a 1000 words Labor, Equipment, Materials, and Description of Activity Expenses Are Typically Eligible For PA Grants Documentation Must Be Detailed

PRE-DISASTER ACTIVITIES In-Place Contracts Debris Removal Debris Monitoring Architect/Engineer Services Construction Hard Construction, Electrical, Instrumentation/Controls FEMA PA Specialist Can Overwhelm Staff Someone On Your Side Contractors MUST Keep Detailed Records

PRE-DISASTER ACTIVITIES Insurances Flood & Wind Insurance Insure All Facilities That Can Be Insured FEMA Will Not Fund Missing Insurance Proceeds Of Facilities/Equipment That Would Have Had Insurance Proceeds If Insured

POST-DISASTER ACTIVITIES Activate Interagency Agreements Document Disaster and Maintain Records Projects Receiving PA Grant Will Be Audited Document Staff Labor, Equipment, Materials, and Activities Include activities immediately prior to disaster Contractor Must Document Request State Governor To Seek Federal Assistance Presidential Federal Disaster Declaration When Federal Disaster is Declared Follow The Required Schedule – Submit Documents

POST-DISASTER ACTIVITIES Active Funding Community Disaster Loan (CDL) Other Key Staff – Working Knowledge Of PA Grants Program Activate In-Place Contracts - Document Identify Projects and Apply For PA Grants Seek Hazard Mitigation for the Damaged Facilities (406)

SUMMARY Pre-Disaster Activities Preparedness: Prevent, Protect, Mitigate, Response, Recovery Records Interagency Agreements Funding Source Standards and Specifications Training in PA Grant Program Training In Documentation In-Place Contracts Insurances

SUMMARY Post-Disaster Activities Interagency Agreements Document Disaster - Records Document Labor, Equipment, Materials and Activities / Don’t Forget Contractor Request Federal Assistance / Follow Schedule Refresh on PA Grant Program Activate In-Place Contracts Identify Projects and Apply For PA Grants and 406

MINIMIZE TIME + MAXIMIZE PA GRANTS

BE PREPARED !! So Your Recovery Does Not Turn Into A “DISASTER”

QUESTIONS PRESENTER: Jeffrey Westbrook, P. E. Senior Project Manager Hydrostructures PA